NICOLE HAMPTON
Chicago,IL
Summary
Organized Event Coordinator with years of comprehensive experience overseeing and coordinating various events. Versatile and outgoing professional possessing strong networking abilities paired with in-depth knowledge of event management procedures and problem-solving abilities to deliver memorable events that meet diverse client needs.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Event Designer
La Fleur Decor
Chicago, IL
12.2024 - Current
- Coordinated with vendors to ensure timely delivery of materials needed for events.
- Collaborated with clients to determine their needs, budget and preferences for events.
- Created event timelines to ensure deadlines were met and tasks completed on time.
- Prepared detailed budgets outlining expected costs associated with planned events.
- Developed creative concepts and designs for events, including layout, décor and other visual elements.
- Led site walk-through and meetings prior with staff to discuss checklists and delegate assignments.
- Produced various floor plan layouts and interior sign displays to ensure effective guest flow.
- Created proposals for clients, highlighting the value of our products or services.
- Maintained an organized library of assets including logos, photographs, fonts.
- Created user interface mockups and prototypes for visual mood boards for client communications.
- Assisted in developing a comprehensive color palette for various projects.
- Managed multiple projects simultaneously while meeting deadlines and maintaining quality standards.
- Created high quality visual designs that are both aesthetically pleasing and intuitive for users.
- Examined product samples, adjusting designs to achieve desired results.
- Worked with the production team to ensure a smooth transition from concept to production-ready assets.
Event Manager
SIT SOCIAL
Chicago, IL
06.2024 - Current
- Develop and maintain ongoing relationships with customers, community organizations, and professional associations to maintain visibility and market share.
- Continually target and prospect new business through individual creativity and innovation.
- Track and evaluate event planning and overall success through metrics such as attendee satisfaction, budget adherence, and event impact.
- Maintain up-to-date knowledge of industry trends, new venues, and innovative event technologies to enhance the client experience.
- Plan, coordinate, and execute events, ensuring seamless operations from initial concept to event completion.
- Act as the primary point of contact for clients, vendor partners, and staff, maintaining clear and professional communication throughout the planning process and on-site events.
- Handle client inquiries, provide recommendations, and resolve any issues or conflicts that arise during the event.
- Help launch a new recurring VIP dog experience event.
Lead Wedding & Events Coordinator
BWEDDINGS | MOSTEST | SOMETHING BORROWED BLOOMS
Chicago, IL
05.2024 - Current
- Support with setup, floral inventory, vendor communication, event plans, floorplans, timelines, and all documentation.
- Supervise and guide on-site event staff, ensuring they adhere to the event timeline and high-quality service standards.
- Act as a liaison between all departments to ensure a successful event, and that all of the client's needs are met and communicated accurately.
- Manage post-event follow-up, including client feedback, vendor reviews, and invoice reconciliation.
Event Coordinator
LOLA | SHANNON GAIL | OHANA EVENTS | CLOVER EVENTS & PRODUCTIONS ONE FINE DAY EVENTS
Chicago, IL
05.2023 - 12.2024
- Support the lead wedding planner on-site with setup, event plans, timelines, and documentation for over 100 events.
- Coordinate event logistics, such as venue selection, transportation, accommodations, and permits, ensuring all aspects are organized and on schedule for more than two hundred attendees and guests.
- Oversee event set-up, including décor, seating arrangements, lighting, and audio/visual equipment.
- Establish rapport with clients and serve as a point of contact for vendors and venues.
- Coordinated with media personnel such as photographers and videographers for capturing important moments during the event.
- Managed advanced event registration for high-volume gala events.
- Provided on-site support during the day of the event including problem solving if necessary.
- Assisted guests throughout the duration of an event by providing directions, or answering questions.
- Coordinated with internal teams to ensure timely delivery of products and services for events.
- Ensured effective communication between vendors and suppliers before, during and after the event.
- Developed and maintained event timelines, ensuring all tasks were completed on schedule.
Wedding Coordinator
SIMPLY ELEGANT GROUP
Chicago, IL
06.2023 - 12.2023
- Facilitate meetings with prospective clients, and consult based on event package options.
- Develop detailed event timelines, schedules, and logistical plans for smooth event execution.
- Coordinates with clients, vendors, and venues regarding budgets and contracts.
- Manage official documentation for timelines, schedules, and on-site event execution.
- Developed detailed timelines to ensure smooth coordination between vendors and clients.
- Attended meetings with clients to discuss their vision for the special day and provide advice on how to make it happen.
- Compiled information regarding rental equipment, décor items and other materials needed for each event.
- Created seating charts for guest placement at reception events.
- Provided detailed instructions regarding timeline management on the day of the wedding so that everything ran smoothly.
- Maintained organized records of client contact information along with notes about specific requests or preferences.
- Provided guidance and support for bridal parties throughout the process.
- Managed day-of logistics including transportation arrangements, setup and teardown of venue decorations and emergency troubleshooting when needed.
- Coordinated with caterers, florists, musicians, photographers and other service providers to ensure a successful event.
Remote Digital Marketing & Administrative Support Executive
GET NEAT WITH LISA, LLC
11.2020 - 12.2024
- Website design and maintenance via Squarespace.
- Manage the marketing campaigns, online invoicing system, and Zoom masterclass events.
- Conduct research on new product innovations and brand development, and identify resources for project completion.
- Day-to-day administrative duties include managing the customer database.
- Analyzed customer feedback surveys to identify areas of improvement within the organization.
- Provided administrative support including scheduling meetings, managing calendars, arranging travel plans, preparing expense reports, and processing invoices.
- Inputted data into spreadsheets for tracking information related to projects, clients, employees.
Teacher & Literacy & Math Coach
LUPINE LANE, PRIVATE PRESCHOOL
Austin, TX
01.2020 - 08.2023
- Developed literacy and mathematics lessons that embodied the school philosophy and curriculum
- Collaborates to implement classroom lessons and one-on-one coaching
- Promoted within three months from coach to full time teacher
- Maintained the academic, social, and emotional development and email monthly intentions by the first of each month
Administrative Office Receptionist
BUPD Law Ltd
Chicago, IL
11.2019 - 12.2020
- Received, sorted and distributed mail to staff members on a daily basis.
- Assisted with data entry tasks such as entering customer orders into database systems.
- Managed the front desk area by providing customer service and taking care of administrative tasks.
- Resolved customer complaints in a timely and efficient manner.
- Scheduled appointments for attorneys and their clients, and ensured all paperwork was completed accurately.
- Updated customer information in databases as required.
- Maintained an organized filing system for office documents, records and correspondence.
- Greeted visitors and clients in a professional manner.
- Organized office supplies and maintained inventory records.
Tenant Advisory Group, LLC - Administrative, Marketing, Events Associate
Chicago, IL
08.2017 - 12.2020
- Developed and maintained relationships with clients and vendors.
- Built relationships with customers by providing friendly customer service.
- Managed multiple tasks simultaneously while maintaining attention to detail.
- Collaborated with marketing professionals to coordinate brand awareness and marketing efforts.
- Created promotional materials for upcoming marketing events.
- Oversaw digital marketing operations to complete and deploy marketing campaigns on time.
- Participated in networking events to promote organizational interests.
Tri-scape Enterprise, Inc. - Landscape Assistant and Botanic Garden Volunteer
Chicago, IL
08.2017 - 12.2020
- Maintained landscape beds and turf areas by weeding, mulching, pruning, edging, and trimming.
- Researched plant varieties suitable for specific climates and environments.
- Assisted with the design of outdoor spaces for residential customers.
- Raked leaves, mowed lawns, and performed other general landscaping duties.
- Planted trees, shrubs, flowers, sod, seedlings and bulbs in designated areas.
- Maintained garden areas and landscaping greenery to enhance property appearance and plant health.
MP Management - Runway Fashion Show Backstage Dresser and Production Assistant
Chicago, IL
08.2017 - 12.2020
- Organized merchandise on racks according to style, color, size, price range.
- Prepared dressing rooms before performances by stocking them with each model's look.
- Greeted guests who entered the backstage area and provided information about the show as needed.
- Assisted with the organization of backstage areas, ensuring all supplies and equipment were in the correct place.
- Worked closely with project managers, photographers, art directors, stylists and post-production team.
Independent Film Production Designer, Set Dresser, Costume Designer, Hair & Makeup
Mythic Bridge NYC
Chicago, IL
08.2017 - 08.2018
- Created digital mock-ups of various designs utilizing Adobe Photoshop and Illustrator software tools.
- Developed and designed production layouts for the indie film production.
- Selected the wardrobe and assisted actors with their overall aesthetic.
- Responded promptly to requests from directors, producers, or other key personnel on set.
- Coordinated with vendors to ensure timely delivery of equipment and supplies.
- Provided support to production crew members throughout the filming process.
- Supported costume and prop departments in preparation and maintenance tasks.
- Coordinated daily production schedules to ensure timely completion of projects.
- Assisted in the creation of production storyboards, enhancing visual planning.
- Assisted with set-up and breakdown of production sets, ensuring efficiency and safety.
- Collaborated with directors to select appropriate props for each scene.
- Sourced props from local vendors or rental companies when needed.
Education
Global Business Marketing -
RICHMOND UNIVERSITY, THE AMERICAN INSTITUTE FOR FOREIGN STUDY
Kensington, United Kingdom12.2018
Business Marketing - Concentration in Entertainment Marketing & Cinema Arts & Sciences & Production Design
COLUMBIA COLLEGE CHICAGO
Chicago, ILSkills
- Client relationship building
- On-site execution
- Contract review
- Strategic event planning
- Timeline creation
- Proposal writing
- Creative concept development
- Space design
- Vendor negotiation
- Social media promotion
- Team oversight
- Floral arrangement
- Guest management
- Event management
- Multicultural wedding knowledge
- Transportation management
- Layout design
- Color theory
- Adobe creative suite
- Presentation design
- Organizational skills
- Teamwork and collaboration
- Project planning
- Decision-making
- Leadership
- Calm under pressure
Certification
- Professional Organizer Certificate
Languages
French
Limited
References
References available upon request.
Timeline
Event Designer
La Fleur Decor
12.2024 - Current
Event Manager
SIT SOCIAL
06.2024 - Current
Lead Wedding & Events Coordinator
BWEDDINGS | MOSTEST | SOMETHING BORROWED BLOOMS
05.2024 - Current
Wedding Coordinator
SIMPLY ELEGANT GROUP
06.2023 - 12.2023
Event Coordinator
LOLA | SHANNON GAIL | OHANA EVENTS | CLOVER EVENTS & PRODUCTIONS ONE FINE DAY EVENTS
05.2023 - 12.2024
Remote Digital Marketing & Administrative Support Executive
GET NEAT WITH LISA, LLC
11.2020 - 12.2024
Teacher & Literacy & Math Coach
LUPINE LANE, PRIVATE PRESCHOOL
01.2020 - 08.2023
Administrative Office Receptionist
BUPD Law Ltd
11.2019 - 12.2020
Tenant Advisory Group, LLC - Administrative, Marketing, Events Associate
08.2017 - 12.2020
Tri-scape Enterprise, Inc. - Landscape Assistant and Botanic Garden Volunteer
08.2017 - 12.2020
MP Management - Runway Fashion Show Backstage Dresser and Production Assistant
08.2017 - 12.2020
Independent Film Production Designer, Set Dresser, Costume Designer, Hair & Makeup
Mythic Bridge NYC
08.2017 - 08.2018
- Professional Organizer Certificate
Global Business Marketing -
RICHMOND UNIVERSITY, THE AMERICAN INSTITUTE FOR FOREIGN STUDY
Business Marketing - Concentration in Entertainment Marketing & Cinema Arts & Sciences & Production Design
COLUMBIA COLLEGE CHICAGO
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