Nicole Loffredo
Bayville
Summary
Highly organized Executive Assistant and Office Manager delivered high-level administrative support to C-suite executives and senior leadership. Achieved operational efficiency through expert calendar management, travel coordination, and project management while maintaining confidentiality. Committed to enhancing organizational success by streamlining operations and providing proactive support, alongside delivering specialized educational assistance to students with attentiveness to their diverse needs.
Overview
31
31
years of professional experience
Work History
Paraprofessional
Lacey Township School District
Lacey Township
11.2023 - Current
- Reinforced classroom expectations and fostered a positive, inclusive environment to support student learning and behavior.
- Assisted teachers with daily educational activities and lesson implementation, enhancing instructional effectiveness.
- Prepared instructional materials and maintained attendance records, contributing to efficient classroom organization and administration.
- Supervise students during lunch, recess, field trips, and classroom transitions while ensuring a safe and structured environment.
- Adapt to changing classroom needs while effectively managing multiple priorities and building positive relationships with students, teachers, and staff.
Executive Assistant / Operations Manager
JNL Business Management, LLC
New Jersey
01.2011 - Current
- Provide high-level executive and administrative support to entrepreneurs, business owners, and C-suite executives across multiple industries.
- Managed complex executive calendars, coordinated meetings and conferences, and oversaw domestic and international travel, ensuring seamless itineraries, accommodations, transportation, and visa documentation.
- Manage executive email correspondence, screen communications, prepare expense reports, and maintain confidential records while ensuring seamless day-to-day operations.
- Administered CRM systems and maintained client databases while coordinating business operations through project management, sales support, and client communications to enhance operational effectiveness.
- Collaborated with leadership on special projects, meeting deadlines and deliverables while aligning with operational objectives.
- Cleaned and reorganized a CRM database of more than 8,000 records, increasing the effectiveness of automated marketing campaigns by 50%.
- Supported the sales team by generating and managing more than 2,400 qualified leads over a three-year period.
- Designed weekly marketing materials and promotional content that contributed to a 20% increase in new memberships.
Administrative Assistant
Budget Blinds
Delray Beach
12.2022 - 11.2023
- Managed complex calendars for the business owner and installation teams, coordinating customer appointments and project schedules.
- Processed customer orders and coordinated with vendors to track deliveries, ensuring timely installations.
- Processed customer orders, coordinated with vendors, and tracked deliveries to ensure timely installations.
- Maintained ongoing communication with customers, providing project updates and resolving scheduling and service inquiries.
- Managed office correspondence and maintained organized records while providing administrative support for daily operations and special projects.
- Collaborated with internal teams to execute projects seamlessly and enhance customer service.
Executive Assistant to Senior Managing Directors
Deutsche Bank
New York
07.2001 - 06.2004
- Managed complex calendars for senior managing directors, optimizing schedules to align with business priorities.
- Coordinated executive meetings with senior leadership, clients, consultants, and cross-functional teams, including scheduling and meeting logistics.
- Arranged domestic and international travel, preparing detailed itineraries and managing travel-related logistics.
- Screened and directed high-volume phone calls, correspondence, and executive communications with professionalism and discretion.
- Coordinated multiple executive projects, driving completion of deadlines and alignment of priorities and deliverables.
- Managed office supply procurement and inventory for multiple branch locations, supporting efficient day-to-day operations.
Executive Administrative Assistant to COO, E-Commerce
Bear Stearns
New York
03.1995 - 06.2001
- Managed complex executive calendars, confidential correspondence, and administrative priorities for the Chief Operating Officer.
- Coordinated domestic and international travel arrangements, ensuring seamless itineraries and logistics for executive engagements.
- Managed high-volume phone communications, screened inquiries, and served as a primary point of contact for executive communications.
- Trained and supervised administrative staff, fostering a collaborative environment that enhanced office operations.
- Maintained organized office records and filing systems, securing confidential business documentation for easy access.
- Trained, mentored, and supervised administrative staff while promoting efficient office operations.
- Maintained office records, filing systems, and confidential business documentation.
- Assisted with bookkeeping, office administration, and day-to-day operational support.
Education
Business Studies -
The Cittone Institute School of Business
Edison, New JerseyHigh School Diploma -
Susan E. Wagner High School
Staten Island, New YorkSkills
- Student Support Coordination
- Office & Project Management
- Educational Tools
- Data Management
- Confidential Information Management
- Client relations
- CRM Systems
- Microsoft Office Suite
- Google Workspace
- Meeting & Conference Coordination
- Travel coordination
- Expense Reporting
- Resource Allocation
Timeline
Paraprofessional
Lacey Township School District
11.2023 - Current
Administrative Assistant
Budget Blinds
12.2022 - 11.2023
Executive Assistant / Operations Manager
JNL Business Management, LLC
01.2011 - Current
Executive Assistant to Senior Managing Directors
Deutsche Bank
07.2001 - 06.2004
Executive Administrative Assistant to COO, E-Commerce
Bear Stearns
03.1995 - 06.2001
Business Studies -
The Cittone Institute School of Business
High School Diploma -
Susan E. Wagner High School