Hi, I’m
Nicole Martinez
Administrative Assistant
Thornton,CO
Summary
Dynamic administrative professional with extensive experience excelling in calendar management and document preparation. Proven ability to enhance office organization and streamline processes, while delivering exceptional customer service. Skilled in training and development, ensuring team efficiency and performance improvement in fast-paced environments.
Overview
17
years of professional experience
1
Certification
Work History
Front Range Community College Westminster, CO
Administrative Assistant III
07.2021 - Current
Job overview
- Coordinated office activities and events for faculty and staff at Front Range Community College.
- Managed schedules and appointments for department heads and administrators efficiently.
- Maintained accurate records and files using college-specific software systems.
- Assisted in preparing documents and presentations for meetings and workshops.
- Provided customer service support to students, staff, and visitors on campus.
- Organized travel arrangements and itineraries for faculty attending conferences.
- Collaborated with team members to streamline administrative processes and improve workflows.
- Trained new administrative staff on policies, procedures, and office systems effectively.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
Fisher PhillipsDenver, CO
Legal Secretary
11.2018 - 01.2021
Job overview
- Assist Litigation/Immigration Attorneys with all legal projects
- Case and Time Entry, Submit Expenses for the Firm
- Draft court filings, file documents with ICCES and USDC.
- Calendaring, preparing depositions, and Trial binders
- Schedule and Make Travel Arrangements for Attorneys
- Legal Secretary to the Litigation Department
Adams CountyWestminster, CO
Lead Worker & Trainer/Legal Technician Specialist
06.2011 - 10.2018
Job overview
- Assisted Child Support Supervisors with Training new/seasoned Legal Technicians.
- Monitored cases and work activities for quality assurance.
- Oversaw complaint calls from Attorneys, Non-custodial/Custodial parents.
- Evaluated/revised/developed Enforcement unit procedures and policies
- Created training plans for new Employees.
- Maintained the Enforcement and collection of 700 cases
- Assist with vacant caseloads.
- General office & Reception duties.
- File and serve documents on Lexis Nexis for both County and District Court.
- Assisted Attorneys with the preparation of legal documents and files for court.
Vinci Law Office, LLCAurora, CO
Legal Assistant/Paralegal
06.2008 - 09.2010
Job overview
- File and Serve documents on Lexis Nexis for both County and District Court.
- Assisted Attorneys with preparation of legal documents and files for court.
- Prepare cases, dockets, and calendar for Courts, settings for Trials, Mediation's, and hearings.
Education
Parks College
Associates Degree of Applied Science from Criminal Justice
01.2004
Skills
- Calendar and File management
- Document preparation
- Data entry
- Travel coordination
- Customer service
- Office organization
- Team collaboration
- Training and development
- Problem solving
- Event coordination
- Accounting support
- Office management
- Microsoft PowerPoint
- Microsoft Word
- Patient care advocacy
- Confidential document control
- Performance improvement
- Inventory management
- Time management
- Attention to detail
- Internet research
- Deadline oriented
Accomplishments
- Leadership Award-Parks College
- Good Citizenship Award-Adams County Human Services
- Committees: Morale Committee, CCA Kids (Colorado Craniofacial Association), Hero Hearts/Goldenhar Children
Certification
- CNA License 2025
- CPR Certified 2025
Timeline
Administrative Assistant III
Front Range Community College
07.2021 - Current
Legal Secretary
Fisher Phillips
11.2018 - 01.2021
Lead Worker & Trainer/Legal Technician Specialist
Adams County
06.2011 - 10.2018
Legal Assistant/Paralegal
Vinci Law Office, LLC
06.2008 - 09.2010
Parks College
Associates Degree of Applied Science from Criminal Justice
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