Nicole Materasso
Nanuet,NY
Summary
I am passionate about bringing people's visions to life through event planning. My goal is to evaluate and enhance clients special days. I am dedicated to creating innovative and memorable experiences that reflect the unique personalities and desires of each customer. Through meticulous planning, attention to detail, and a creative touch, I am committed to executing flawless events.
Overview
5
5
years of professional experience
Work History
Event Planning /Administrative Assistant
MJS Weddings And Events
10.2023 - 02.2024
- Effectively scheduled meetings and coordinated our calendar for the head planner.
- Assisted in the development of comprehensive event proposals, showcasing a clear vision and strategy for prospective clients.
- Strengthened relationships with vendors to negotiate favorable contract terms that benefited the clients financially.
- Streamlined the event planning process, effectively coordinating with vendors and clients to ensure smooth execution.
- Coordinated schedules, timelines and seating charts for events along with created mood boards for design, using Aisle Planner.
- Responsible for maintaining the Company's Social Media accounts.
- Facilitated seamless communication between all parties involved in an event, ensuring everyone was well-informed throughout the planning process.
- Conducted thorough research on industry trends, incorporating fresh ideas into event themes and designs that captivated clients interest.
Head of Design and Decor
University Of New Hampshire Your Way Wednesday
01.2023 - 04.2023
- Took charge of the event's aesthetics, ensuring a meticulously planned and executed ambiance
- Collaborated with my group to devise an ideal color scheme for a Spring event featuring various 'DIY' stations
- Coordinated the procurement of all decorations, liaising with the CEO throughout the process
- Maintained well-organized order invoices for easy reference
- Worked closely with the marketing team to harmonize booth signage colors and design, as well as create captivating event flyers
Head of Design and Logistics
University of New Hampshire Gourmet Dinner
08.2022 - 11.2022
- Meticulously planned and executed the aesthetic, transforming UNH's Paul College into a 1920s atmosphere through various decor elements
- Oversaw the ordering process for all event decorations, ensuring timely and accurate procurement
- Collaborated closely with the logistics stewards to coordinate the event's setup and breakdown
- Managed rental contracts and kept track of rental invoices, ensuring smooth logistics and financial accountability
- Conducted meetings with the tech team to discuss lighting, floor plan, and music requirements for the event
- Utilized Excel to maintain budgetary constraints, regularly meeting with the team CEO to ensure alignment
- Assumed responsibility for overseeing the event floor during the night, maintaining clear communication and coordination with the General Manager throughout event
Events Intern
The Nyack Seaport
05.2022 - 08.2022
- Provided valuable assistance in planning and executing various events, including weddings, sweet 16's, Bar Mitzvahs, baby showers, and more
- Successfully coordinated with external vendors such as DJs and florists to ensure a seamless event experience
- Assisted in ordering necessary inventory for events, ensuring all required items were readily available
- Expertly set up rooms, centerpieces, and tables, ensuring a visually appealing and organized event space
- Actively assisted in organizing and facilitating activities during the events, ensuring guests had an enjoyable and engaging experience
Administrative Assistant Intern
NuTravel Technology Solutions
05.2019 - 08.2019
- Assisted with office management. (Ordering supplies, helped scheduling for executives, etc.)
- Streamlined office operations by organizing and maintaining electronic filing systems.
- Enhanced team communication by responding to internal requests and inquiries in a timely manner.
- Supported departmental projects, ensuring deadlines were met and objectives achieved.
- Assisted with AP and AR
- Assisted with quality assurance. Helped test travel websites for accuracy and performance.
Education
Bachelor of Science: Hospitality Management -
University of New Hampshire, Peter T. Paul College of Business and Economics
Skills
- Event Planning Event Management Design
- Microsoft Office Suite Leadership Creativity Communication
Awards & Activities
Eta Sigma Delta- Hospitality Management Honors Society ('23), University of New Hampshire Dean's List- High Honors ('19-'23), UNH Cheerleading Team ('19-'23), UNH Cheerleading Senior Captain ('22-'23), Central Jersey Allstars Cheerleading ('15-'19)
Timeline
Event Planning /Administrative Assistant
MJS Weddings And Events
10.2023 - 02.2024
Head of Design and Decor
University Of New Hampshire Your Way Wednesday
01.2023 - 04.2023
Head of Design and Logistics
University of New Hampshire Gourmet Dinner
08.2022 - 11.2022
Events Intern
The Nyack Seaport
05.2022 - 08.2022
Administrative Assistant Intern
NuTravel Technology Solutions
05.2019 - 08.2019
Bachelor of Science: Hospitality Management -
University of New Hampshire, Peter T. Paul College of Business and Economics
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