Nicole M. Bachman
Toms River,NJ
Summary
Dynamic and seasoned administrative and accounting professional with extensive experience in management, bookkeeping, and event coordination, seeking a challenging role to leverage proven skills. Recognized for exceptional customer service orientation, adept multitasking abilities, and effective problem-solving skills. Thrives under pressure while maintaining keen attention to detail in all aspects of work. Committed to driving organizational success through strategic support and efficient operations.
Overview
31
31
years of professional experience
Work History
Accounts Payable Supervisor
Deborah Heart and Lung Center
Browns Mills, NJ
05.2024 - Current
- Supervised daily accounts payable operations, ensuring timely processing of vendor invoices and payments.
- Implemented process improvements that enhanced invoice approval workflows and reduced bottlenecks.
- Trained and mentored staff on best practices for accounts payable functions and compliance standards.
- Managed monthly reconciliation of accounts, ensuring accuracy and alignment with financial reporting requirements.
- Collaborated with cross-functional teams to streamline payment processes and enhance vendor relationships.
- Processed all vendor invoices promptly in accordance with company policy.
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
- Maintained accurate records of all financial transactions within the accounts payable department.
- Researched all invoices that were past due.
- Developed strong relationships with vendors, resulting in improved communication and negotiation on payment terms.
- Managed month-end closing process, ensuring timely completion of accruals and account reconciliations.
- Participated in software implementation projects designed to automate manual tasks within the Accounts Payable department.
- Streamlined accounts payable processes for increased accuracy and timeliness of payments.
- Coordinated with auditors during annual audits, providing necessary information to ensure a timely completion of the audit process.
- Recruited, interviewed, and hired new accounts payable employees.
- Trained and supported new hires to educate on process flow and interdepartmental procedures.
- Ensured compliance with federal, state, and local tax requirements by maintaining knowledge of current regulations and filing necessary documentation.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Kept high average of performance evaluations.
Bookkeeper/Accounting Office Manager
Pinnacle Property Management
04.2019 - 09.2023
- Accounting Office Management – Responsible for 2 other girls in office as well as all day to day accounting office functions. Making sure deadlines are met moving through the year. Problem solve issue that may arise. Onboard all new employees for the business
- Accounts Payable/Receivable/Bookkeeping – Responsible for all association accounts payable and receivable duties including deposits for over 100 different association accounts. Work closely with the accountant to maintain accuracy of Appfolio and all banking ledgers. Reconcile all accounts monthly and send monthly reports to boards and memberships. Responsible for all cash flow in and out for all association accounts. Responsible for making sure all bills are paid on time monthly as well as collection of all dues money by all members of each association account. Work collections for all delinquent accounts. Also in charge of annual audits for each association account. Both Work Comp Audits as well as yearend audits. Keep track of annual budgeting
- Customer Service – Work with each association I manage to ensure all by-laws are followed. Assist in day to day issues that may arise. Help solve problems for the members of the association accounts. Assist in the day to day operations of each association. Working closely with the Property Manager of each association account on any large improvement, emergency projects and normal operations. When a condo unit sells I work the closing with the title company and get the new owners accounts set up and in place.
- Misc. Administration – Miscellaneous projects assigned by business owner. Renewal of all licenses for each association account and payment of all associations taxes as well as renewals for all professional licenses and all business insurances. Responsible to onboard new association accounts.
Bookkeeper
Michael J. Hanus, Attorney at Law
04.2018 - 04.2019
- Accounts Payable/Receivable/Bookkeeping – Responsible for all accounts payable and receivable duties including all deposits. Work closely with the accountant to maintain accuracy of QuickBooks and all banking ledgers. In charge of all reconciliations for multiple bank accounts including Trust account. Responsible for all cash flow in and out. Responsible for all HR duties, payroll, new hires and terminations.
- Administration – Responsible for multiple email addresses and correspondence and processing the mail daily. In charge of all owners rental properties. Miscellaneous projects assigned by owner. Renewal of all licenses for the business and payment of all business taxes as well as renewals for all professional licenses and all business insurances. Answering multiple line phone system. In charge of maintaining multiple databases. Responsible for opening any new case files and closing out the completed cases.
Office Manager/Bookkeeper
Coastal Building Maintenance
03.2017 - 02.2018
- Office Manager – Responsible for all day to day office duties including but not limited to, customer service, maintaining and ordering supplies and assisting operations manager when needed. In charge of all human resources and payroll duties including maintaining all employee records, new hires, terminations, vacations, sick time, PTO hours as well as holidays and any employee concerns, problems or questions. Controlled and maintained 401K plan for all employees
- Accounts Payable/Receivable/Bookkeeping – Responsible for all accounts payable and receivable duties. Work closely with the accountant to maintain accuracy of QuickBooks and all banking ledgers. In charge of all reconciliations for both the general account and the payroll account. Responsible for all monthly billing for each of our billable accounts entailing creating and submitting all new invoices. Responsible for all collections and banking deposits.
- Marketing – Assisting the Operations manager with all marketing materials, creating proposals for potential new accounts, draft maintenance service agreements, maintain contracts and renewals for accounts.
- Administration – Miscellaneous projects assigned by owner. Renewal of all licenses for the business and payment of all business taxes as well as renewals for all professional licenses and all business insurances.
Administrative Professional
Clearpoint Services
09.2016 - 03.2017
- Accounts Payable/Receivable clerk – Responsible for all accounts payable and receivable duties. Work closely with the accountant to maintain accuracy of QuickBooks and Bill.com. Create and print weekly reports for gross billing, gross receivables, new jobs logged and completed jobs for previous week. Deals with employee expense reports.
- Marketing – In charge of all ads for publications. Runs all eBlasts from Constant Contact. Coordinates booth space for trade shows as well as sponsorships to relevant associations.
- Administration – Miscellaneous projects assigned by owner. Renewal of all licenses for business as well as professional licenses. Set up and research incoming jobs. Set up travel arrangements when necessary.
Administrator of Accounting
Hearing Life
08.2015 - 10.2015
- Responsible for administration for the Accounting department including but not limited to mail distributions, filtering finance calls, monitoring and solving the ticketing system and reviewing/delegating 3 separate email accounts. Also responsible for weekly and monthly reports such as financial allocation reports, and pending order distribution reports.
Accounting Specialist
Comprehensive Fire Technologies
09.2014 - 08.2015
- Accounting - Responsible for all aspects of accounts payable and receivable. Processed bank reconciliations and financial reports to verify practice of proper due diligence. Handled cash and deposits using the proper accounting procedures. Processed journal entries, online transfers and check runs. Produced weekly projection and disbursement reports. Researched and resolved collections and billing disputes with tact and efficiency. Created new policies and procedures. Increased efficiency and alleviated work loads by creating a new Excel financial recording system.
Administrator
Hionis Greenhouses
05.2014 - 09.2014
- Greet customers and take plant orders. Create invoices and enter bills into QuickBooks. Answered a multi line phone system. Miscellaneous administrative tasks such as eBlasts, fax blasts, create availability sheets and maintain customer files.
Administrator
Somerville Lumber
02.2014 - 05.2014
- Open and close out cash drawer. Receive stock and special order merchandise into company inventory system and file appropriate paperwork. Maintain, keep and order proper stock inventories per company standards. Customer Service.
Events Coordinator
Association of NJ Chiropractors
06.2008 - 12.2013
- Office Management – Ran office operations. In charge of 5 other girls. Processed bi-monthly payroll. Order and maintain office equipment and supplies. Customer service and maintenance of the customer database, the Events section of the website, and the Marketplace.
- Accounting – Responsible for all monthly, quarterly and annual financial reports. Collection of dues payments. Making weekly bank drops. Monthly account reconciliations. Assisted with projections and annual budgets as well as strategic planning.
- Publication – Responsible for selling ad space in the quarterly publication. Maintaining current advertisers and meeting deadlines.
- Events – In charge of all aspects of events, including negotiating contracts, booking dates, registering attendees and actually running the event. Selling exhibit space at all events and meetings.
Bookkeeper
Harmon Cosmetics
01.2001 - 05.2008
- Accountable for all monies in and out of store. Managed the front end cashiers. Handled all monetary reports including price changes, register reports and bank drops. Controlled and recorded all shipping and receiving through proper company procedure. Ran inventory control and assisted in loss prevention. Open and close store.
Bookkeeper/Front End Supervisor
King’s Supermarkets
01.1995 - 01.2001
- Oversaw front end cashiers. Responsible for all monies in and out of the store. Ran all monetary reports and handled bank drops. In charge of customer service issues, customer concerns and complaints, and customer returns. Responsible to close the store at end of business.
Education
Raritan Valley Community College
01.2002
High School - Academic
Bridgewater-Raritan Regional HS
01.2000
Skills
- AP/AR/Bookkeeping professional, complex problem solver, great communication skills, managerial aptitude, fiscal budgeting knowledge, periodic financial reporting expert, proficient in all Adobe and MS Office Suite programs including Excel, Power Point, and Word Skilled in QuickBooks, Quicken and other accounting softwares as well as management software
- Accounts payable management
- Vendor relationship management
- Invoice processing
- Payment reconciliation
- Process improvement
- Team leadership
- Compliance standards
- Financial reporting
- Cross-functional collaboration
- Training and mentoring
- Cash flow management
- Budgeting and forecasting
- Tax compliance
- Software implementation
- Customer service excellence
- Collections management
- Conflict resolution
- ERP systems expertise
- Accounting
- Quickbooks
- General ledger maintenance
- Accounts payable auditing
- Electronic payments
- Bank reconciliations
- Payroll processing
Timeline
Accounts Payable Supervisor
Deborah Heart and Lung Center
05.2024 - Current
Bookkeeper/Accounting Office Manager
Pinnacle Property Management
04.2019 - 09.2023
Bookkeeper
Michael J. Hanus, Attorney at Law
04.2018 - 04.2019
Office Manager/Bookkeeper
Coastal Building Maintenance
03.2017 - 02.2018
Administrative Professional
Clearpoint Services
09.2016 - 03.2017
Administrator of Accounting
Hearing Life
08.2015 - 10.2015
Accounting Specialist
Comprehensive Fire Technologies
09.2014 - 08.2015
Administrator
Hionis Greenhouses
05.2014 - 09.2014
Administrator
Somerville Lumber
02.2014 - 05.2014
Events Coordinator
Association of NJ Chiropractors
06.2008 - 12.2013
Bookkeeper
Harmon Cosmetics
01.2001 - 05.2008
Bookkeeper/Front End Supervisor
King’s Supermarkets
01.1995 - 01.2001
High School - Academic
Bridgewater-Raritan Regional HS
Raritan Valley Community College