Nicole Ponce
Lebanon,OR
Summary
Experienced Real Estate Transaction Coordinator with strong deadline management, document preparation, and file organization skills. With extensive experience coordinating contracts, disclosures, and closing documents. Skilled in contingency tracking, time management, and communication with agents, lenders, and escrow teams. Focused on preventing delays and supporting smooth, accurate closings.
Overview
10
10
years of professional experience
Work History
Real Estate Transaction Coordinator
Real Estate Super Hero Alliance
Albany, OR
09.2016 - Current
- Managed escrow milestones, contingency deadlines, and compliance checklists with precise attention to detail.
- Coordinated purchase agreements, addenda, and closing documents for seamless transaction progression.
- Communicated updates among agents, lenders, title teams, and clients to keep files moving.
- Tracked contract status in transaction management systems and resolved missing documentation quickly.
- Prepared disclosure packages, signature requests, and closing folders to support accurate file completion.
- Monitored deadline compliance and followed up on outstanding items to prevent closing delays.
- Streamlined workflow procedures to improve file organization, handoffs, and transaction accuracy.
- Organized and maintained transaction files in compliance with company policies and industry regulations, ensuring easy access to all relevant documents.
- Collaborated with escrow officers, title companies, and other professionals to address any issues or discrepancies that arose during transactions.
- Reduced errors in contract preparation with meticulous attention to detail and thorough understanding of legal requirements.
- Ensured compliance with industry regulations through diligent monitoring of transaction timelines and adherence to established policies.
- Streamlined real estate transactions by efficiently managing documentation and communication between all parties involved.
- Managed multiple concurrent transactions with exceptional organization skills, ensuring deadlines were met and clients were updated regularly.
- Continually developed professional knowledge and skills by attending industry events, workshops, and training sessions to stay current on best practices and emerging trends within the real estate market.
- Supported successful closings by obtaining signatures from all parties involved in a timely manner while ensuring clear communication throughout the process.
- Expedited closings by coordinating efforts between buyers, sellers, lenders, and agents to ensure timely completion of necessary tasks.
- Contributed to a positive work environment by providing backup support for fellow team members during peak periods or absences.
- Boosted agent productivity by taking on administrative tasks, allowing them to focus on sales and relationship-building activities.
- Streamlined the closing process, preparing all necessary documents and coordinating final reviews for a seamless experience.
- Streamlined document preparation process, ensuring accuracy and compliance with legal standards.
- Developed a checklist for transaction compliance, ensuring all deals met legal and ethical standards.
- Assisted in resolving unexpected issues during transactions, minimizing delays and maintaining client trust.
- Organized and maintained up-to-date calendar of important transaction milestones, keeping all agents informed.
- Prepared and presented contracts and other legal documents to clients through digital signing services.
- Established positive flow of communication with agents and escrow involved in closing transactions.
- Reviewed and executed confidential documents, contracts and disclosures.
- Followed-up escrow process, coordinated contingency removal of property inspection and maintained timely closing of escrow.
- Collaborated with agents to complete property sales and purchases.
Assistant to the Financial Officer
We Kare LLC
Lebanon, OR
01.2021 - 01.2026
- Managed intake paperwork, data entry, and file organization with strong attention to detail.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Assisted the manager in all aspects of business operations.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
- Enhanced office efficiency by organizing and maintaining digital and physical filing systems.
- Facilitated onboarding process for new hires, accelerating their integration into team.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
Education
No Degree - Real Estate
Linn-Benton Community College
Albany, ORNo Degree - English
Linn-Benton Community College
Albany, ORHigh School Diploma -
John F. Kennedy High School
Granada Hills, CA06-2009
Skills
- Licensed real estate broker
- Contract preparation
- Purchase agreement writing
- Transaction documentation
- Document preparation
- MLS data entry and maintenance
- Contingency tracking
- Deadline management
- Timeline creation
- File management
- Attention to detail
- Problem-solving
- Flexible availability
- Adaptability
- Commission calculation
- Task prioritization
Timeline
Assistant to the Financial Officer
We Kare LLC
01.2021 - 01.2026
Real Estate Transaction Coordinator
Real Estate Super Hero Alliance
09.2016 - Current
No Degree - Real Estate
Linn-Benton Community College
No Degree - English
Linn-Benton Community College
High School Diploma -
John F. Kennedy High School