Nicole Ruppert
Sewell,NJ
Summary
Diligent administrative professional with solid background in bookkeeping and administrative support. Successfully managed financial records and coordinated office operations to enhance efficiency. Demonstrated ability in using accounting software and maintaining accurate financial reports.
Overview
26
26
years of professional experience
Work History
Paraprofessional
Bankbridge Regional
04.2021 - 07.2024
- Oversaw students in classroom and common areas to monitor, enforce rules, and support lead teacher.
- Supported special education teachers in implementing accommodations and modifications for students with diverse learning needs.
- Promoted a respectful classroom culture by modeling appropriate behavior and reinforcing positive interactions among peers.
- Helped teacher prepare instructional material and displays.
- Delivered personalized educational, behavioral, and emotional support to individual students to enable positive learning outcomes.
- Kept classrooms clean, neat, and properly sanitized for student health and classroom efficiency.
- Enhanced student support by delivering one-on-one and small group assistance in various subjects.
Bookkeeping Administrative Assistant
Runnemede Truck Refrigeration
07.2018 - 03.2020
- Ensured timely invoicing and payment tracking, resulting in improved cash flow management.
- Assisted with payroll processing, ensuring accurate calculation of employee wages and tax deductions based on current regulations.
- Managed accounts payable and receivable tasks, maintaining accurate records and reducing errors.
- Reduced discrepancies in financial statements by conducting thorough reconciliations on a regular basis.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Streamlined bookkeeping processes for increased efficiency and time management.
- Maintained compliance with all regulatory requirements, ensuring timely submission of necessary reports and documentation.
Bookkeeping Administrative Assistant
Planned Parenthood of Delaware
03.2016 - 06.2019
- Facilitated effective communication between finance department staff members through clear documentation practices and regular updates on progress toward goals.
- Ensured timely invoicing and payment tracking, resulting in improved cash flow management.
- Assisted with payroll processing, ensuring accurate calculation of employee wages and tax deductions based on current regulations.
- Provided timely financial data to assist managers in making informed decisions about business strategy and operations.
- Managed accounts payable and receivable tasks, maintaining accurate records and reducing errors.
- Reduced discrepancies in financial statements by conducting thorough reconciliations on a regular basis.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Matched purchase orders with invoices and recorded necessary information.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
Office Manager
Bob’s Climate Control
09.2005 - 07.2010
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Acted as point of contact for vendor collaboration for contracted services.
- Resolved customer complaints with empathy, resulting in increased loyalty and repeat business.
Judiciary Clerk
Gloucester County Family Court
01.1999 - 06.2001
- Maintained confidentiality of sensitive information by adhering to strict ethical guidelines throughout daily tasks.
- Managed administrative duties such as filing documents, scheduling meetings and tracking case statuses.
- Provided guidance and support to less experienced clerks, fostering a positive work environment that encouraged professional growth in junior staff members.
- Reviewed complaints, petitions, motions and pleadings to aid in determining admissibility.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Demonstrated respect, friendliness and willingness to help wherever needed.
Education
High School Diploma -
Washington Township HS
Sewell, NJ06-1994
Skills
- Behavior management
- Effective communication
- Calm and patient demeanor
- Payroll processing
- Attention to detail
- Quickbooks
- Customer service
- Invoicing and collections
- Microsoft Excel
- Accounts payable and receivable
Timeline
Paraprofessional
Bankbridge Regional
04.2021 - 07.2024
Bookkeeping Administrative Assistant
Runnemede Truck Refrigeration
07.2018 - 03.2020
Bookkeeping Administrative Assistant
Planned Parenthood of Delaware
03.2016 - 06.2019
Office Manager
Bob’s Climate Control
09.2005 - 07.2010
Judiciary Clerk
Gloucester County Family Court
01.1999 - 06.2001
High School Diploma -
Washington Township HS
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