Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Nicole Rutkowski

Bellmore,NY

Summary

Vigilant Accounts Payable Clerk with 20 years of experience working with broad array of accounts. Committed to on-time payments, maintaining detailed records and vendor management. Detail-oriented worker with proven resourcefulness and reliability.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Sr. Accounts Payable

Shutterstock Inc.
New York , New York
08.2019 - Current
  • Matched purchase orders with invoices and recorded necessary information
  • Input financial data and produced reports using Workday
  • Supported management by processing invoices and documents with consistent on-time delivery
  • Processed 400 plus invoices monthly
  • Assessed data and information to verify entry, calculation and billing code accuracy
  • On boarded New suppliers verifying their information and non OFAC standings
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers
  • Maintained account accuracy by reviewing and reconciling payments monthly.
  • Utilized Smartsheet and Salesforce to analyze, store and record company financial information
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
  • Reviewed account documentation for over all accounts, rectified issues and contacted vendors about account changes
  • Review Expense reports for accurate reporting ensuring all policies are under compliance
  • Finance Project Management, on boarding and training vender to atomize invoice entry processes, saving company money and providing employees opportunity to work on other projects
  • Streamlined daily reporting and processes with Tax team implementing trackers and templates for all tax payment requests
  • Trained all new employees, creating walkthrough and training manuals
  • Checked invoice/payment documents for errors and accuracy to ensure compliance requirements were met for Month, quarter, and year end
  • Managed complex finance projects under direction of senior management to meet deadlines and budget limitations.
  • Introduced new accounting, financial and operational systems to maximize efficiency and recordkeeping accuracy.
  • Maintained accuracy while processing millions of dollars worth of payments monthly
  • Managed complex problem-solving for upper management in order to complete projects on-time and within budget.

Accounting Assistant

Liberty Global Logistics
New Hyde Park , New York
06.2018 - 07.2019
  • Record all invoices received for payment roughly 400 monthly
  • Verify invoice amounts are accurate and match invoices to back-up documentation
  • Ensure services rendered met with contact stipulations of military customers
  • Submit weekly budget details
  • Established weekly payment cycles, including matching payments to supporting invoices and processing checks and wires weekly
  • Facilitate month/quarter/year end closes
  • Preformed all vender checks to ensure OFAC compliance requirements are met
  • Report any anomalies to procedure immediately

Help Desk Analyst

Astoria Federal Savings Bank
Lake Sucusess , New York
03.2002 - 04.2019
  • Opening and closing branch to ensure security of both employees and branches
  • Cash ordering and supply ordering while managing budget
  • Maintaining day-to-day activities of branch staff
  • Training new staff members
  • Budget monitoring
  • Preparing monthly branch meetings with regards to new procedures and compliance of bank policies
  • Conducting employee appraisals on teller staff
  • Motivating staff to meet individual and team sales goals
  • Marketing coordinator responsible for notifying and motivating branch to participate in fundraising with regards to Go red, Tools for School, and American Heart Walk
  • Implementing Astoria Federal Policies and Procedures with regards to cash handling, maintaining security requirements as well as customer confidentially
  • Learning all products to offer customers superior service
  • Participating in and running meetings/other sales activities to help facilitate team unity to ensure meeting team sales goals
  • Apply knowledge of policies and procedures to identify, troubleshoot and resolve system and operational issues
  • Use knowledge of products and services to answer related questions
  • Assist branch and back-office personnel with password resets on various applications
  • Escalated problems and questions to appropriate technical, operational or managerial personnel
  • Identified and investigated user problems and questions pertaining to compliance including Trust Accounts, Power of Attorney, OFAC Inquiries, CIP, Guardianships and Decedent processing
  • Assisted all branch and back office personnel on how to navigate through various applications such as IBS Insight, Banker Insight, E-vision, Pay Plus and Synergy
  • Completed and logged all assigned monthly reports efficiently and on time
  • Created Incidents and Work Orders for any technical or maintenance issues
  • Assisted in product and procedure testing and training to ensure branch staff would easily transition when new procedures came out.

Education

Bachelor of Science -

Nassau Community College
Garden City, NY
2006

Skills

  • Accounts Payable
  • Time Management
  • Customer Relations
  • Relationship Building
  • Bill Payment and Recordkeeping
  • Federal Regulation Compliance
  • Data Analysis
  • Bank Statement Reconciliation
  • Microsoft Office
  • Word Processing
  • Compliance Software
  • Expense Reports
  • Purchase Orders

Certification

ISO9001 Audit Certified

New York Life License

Timeline

Sr. Accounts Payable

Shutterstock Inc.
08.2019 - Current

Accounting Assistant

Liberty Global Logistics
06.2018 - 07.2019

Help Desk Analyst

Astoria Federal Savings Bank
03.2002 - 04.2019

Bachelor of Science -

Nassau Community College

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Nicole Rutkowski