Nicole Selene
Project Accounting And Administrative Manager
Seattle,WA
Summary
Experienced Administrative, Accounting, and Project Manager with nearly 25 years of experience in leading financial and operational management, 10 years specifically in the Property Management and A/E/C subcontractor services industries. I am prepared to drive project success through effective planning and team coordination. Proven ability to streamline processes and enhance project delivery, ensuring alignment with organizational goals. Known for fostering collaborative environments and adapting to dynamic project requirements.
Overview
26
26
years of professional experience
2
2
Certifications
Work History
Administrative and Finance Manager
Blue Water Projects DBA Waypoint Sign Co.
Seattle, WA
06.2022 - Current
- Established internal controls and guidelines for accounting transactions and budget preparation.
- Supervises accounting and administrative staff.
- Prepares the periodic financial reports, and produces accounting reports; ensuring their accuracy and compliance with generally accepted accounting principles or financial reporting standards.
- Audits and reconciles bank and credit card accounts.
- Ensures compliance with local, state, and federal government requirements.
- Account Payable/Account Receivable.
- Progress billing in Textura, GC Pay, and Procore.
- Lien and Compliance Management
- Resolves financial problems, performs audits, and analyze profit loss.
- Process month-end and year-end closing.
- Lead development of accurate COGS as a basis for analyzing profitability and job costing.
- Maintains business licenses, bonds, and workers compensation insurance with multiple state and city jurisdictions.
- Prepare year-end tax documents package for CPA.
- Create budgets with ownership and manage budgets to ensure fiscal health and responsibility
Accounting Manager - Financial Project Manager
Miles Yanick and Company Architects
Poulsbo, Washington
10.2018 - 06.2022
- Planned, implemented, and supervised company’s financial accounts, assets, and financial strategy.
- Manage payroll
- Maintain project financial records for each project
- AIA contract management and execution
- Work with contractors to manage draws and progress billings for construction projects
- Tax compliance
- Monthly bank reconciliations
- Monthly company financial reports
- WIP and job costing reports
- Liaison between architects and customers, subcontractors and contractors
- Permitting acquisitions
- Oversee the timely and accurate preparation accounts receivable progress billings based upon specific contract terms.
- Review accounts receivable, aging reports and assist with direct reports for collections.
- Supervise the payment process to vendors and subcontractors and confirm lien waivers are properly collected.
- Monitor daily cash balances to ensure requirements are met.
Accounting Manager/Chief Financial & Administrative Officer
R&L Development
Seattle, WA
06.2012 - 10.2018
- Oversight of, and responsibility for, all accounting transactional activities via oversight and management of accounting staff.
- Responsible for optimizing accounting department organization, staffing, and efficiency.
- Maintain awareness of cash account balances and provide cash forecasting.
- Oversee and ensure the timely delivery of monthly financial statements including KPIs, financial and operating metrics.
- Manage all tax documentation and regulatory filings as required
- Manage production of the annual budget and projections.
- Fiduciary responsibility for 401(k) program.
- Support the President, CEO in managing and facilitating potential outside investments and funding projects.
- Coordination and oversight of annual audit
- Mentoring direct reports to grow in their roles & responsibilities as the company continues to grow
Project Accountant & Coordinator
Emergency Services, Charter Construction
Seattle, Washington
01.2010 - 12.2012
- Assisted with project kick offs, contract management, subcontract management, RFQs, COI compliance, weekly WIP meetings, budgets, and project closeout for 6 project managers running approximately 6 to 12 jobs at a time.
- Preparation of construction contract schedules.
- Oversee the monthly job cost report process with the President and project managers for use in creating and updating contract schedules and updated work in progress reports for internal and external use.
- Review and approve timesheets and certified payroll.
- Full cycle accounts payable, including timely processing of invoices, accurate recording of transactions, weekly check run processing, and responsibility for managing aging.
- Accounts receivable, including invoicing clients based on project closure, accurate recording of transactions, ensuring project profitability.
- Project accounting, including job costing, organization of factory costs, complex freight bills, and other logistics and ancillary expenses in an Excel-based system.
- Assist with month-end close and key account reconciliations.
Senior Property Accountant Assistant Controller
Raskin Partners
Bellevue, WA
01.2006 - 12.2010
- Managed financial portfolio of 29 properties consisting of commercial, retail, mixed use, industrial, HOA, and multi family, including HUD, RD, and subsidized housing.
- Prepare monthly, quarterly and year‐end financial statements/reporting packages
- Managed budgeting and forecasting activities for a multi-million dollar property portfolio, ensuring accurate financial planning and decision-making support.
- Prepare journal entries and maintain the general ledger
- Reconcile monthly bank statements to the general ledger
- Record and process accounts payable and accounts receivable
- Process cash receipts and prepare bank deposits
- Prepare common area maintenance and real estate tax reconciliations
- Monitor daily cash balances
- Assist with preparation of annual operating budgets
- Assist management with special projects and other tasks as assigned
- Developed strong working relationships with external auditors, facilitating efficient year-end audits and minimizing discrepancies identified during reviews.
- Mentored junior accountants within the team, fostering professional development opportunities through training initiatives and ongoing feedback sessions.
Assistant Controller - Assistant Operations Manager
Earthworks Landscaping
Seattle, WA
01.2000 - 12.2006
- Execute planning, direction and controls of all financial reporting activities of the company and institute systems and procedures to assist the President in planning and monitoring the performance of the company
- Ensure the company has adequate systems and procedures for the control of cash and protection of company financial assets
- Responsible for financial statements and analysis of key accounts are completed, including identifying possible problem areas
- Monitor insurance coverage
- Manage payroll compliance with applicable company policies and laws and coordination of employee benefit plans, workers compensation claims, etc
- Analysis of job costs; identify problem areas and possible solutions
- Prepare sales/excise tax reports and city B&O reports; supervise the preparation and payment of payroll taxes
- Ensure all other financial or payroll reports required by outside agencies are filed in a timely manner (garnishments, census, disability reports, etc.)
- Reconcile multiple bank accounts
- Maintain depreciation schedule and asset listing
- Review all general ledger account balances
- Reconcile accounts, prepare journal entries and close month end and year end
- Supervise activities of A/R, A/P and PR personnel
Education
BBA - BUSINESS ADMINISTRATION, FINANCE, ENTREPRENEURSHIP MINOR
UNIVERSITY OF WASHINGTON
Seattle, WA12.2014
CERTIFICATE IN PROJECT MANAGEMENT - CONSTRUCTION ADMINISTRATION
EDMONDS COMMUNITY COLLEGE
Edmonds, WA12.2018
Skills
- Certified Notary Public
- Certified Management Accountant
- Project planning and management
- WIP and Scope management
- Contract management and execution
- Month end close and financial statements
- Job Costing, budgeting, forecasting
- Project accounting
- Financial management
- Regulatory compliance
- Process development
- Developing proposals
- Client relationship management
Certification
CAPM - Certified Associate in Project Management
Timeline
Administrative and Finance Manager
Blue Water Projects DBA Waypoint Sign Co.
06.2022 - Current
Accounting Manager - Financial Project Manager
Miles Yanick and Company Architects
10.2018 - 06.2022
Accounting Manager/Chief Financial & Administrative Officer
R&L Development
06.2012 - 10.2018
Project Accountant & Coordinator
Emergency Services, Charter Construction
01.2010 - 12.2012
Senior Property Accountant Assistant Controller
Raskin Partners
01.2006 - 12.2010
Assistant Controller - Assistant Operations Manager
Earthworks Landscaping
01.2000 - 12.2006
BBA - BUSINESS ADMINISTRATION, FINANCE, ENTREPRENEURSHIP MINOR
UNIVERSITY OF WASHINGTON
CERTIFICATE IN PROJECT MANAGEMENT - CONSTRUCTION ADMINISTRATION
EDMONDS COMMUNITY COLLEGE
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