NICOLE SOMARRIBA
Westchester,NY
Overview
7
7
years of professional experience
Work History
Executive Assistant
MGG Investment Group
10.2023 - Current
- Provide support to the President & Co-founder.
- Streamline executive communication by managing emails, phone calls, and scheduling appointments.
- Enhance productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Support executives in decision-making processes by conducting research and presenting findings in clear formats.
- Serve as a liaison between departments to facilitate effective communication throughout the company.
- Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
- Contribute to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Executive Assistant
Rothschild & Co
10.2018 - 10.2023
- Served as an Executive Assistant to a Global Partner, Head of Infrastructure, Power, & Energy, & Executive Committee member
- Backed up the CEO, and to the rest of the energy team (team of 30)
- Monitored and adjusted C-Suite Executives' calendar and schedule, gave reminders as required, and coordinated with other team members as necessary.
- Coordinated both domestic and international travel arrangements ensuring tight schedules and well-articulated agendas.
- Maintained and developed our business development workbook, adding client meetings that have taken place, and ones expected on the pipeline.
- Prepared expense reports and purchase requisitions including monthly expense reconciliation and on-demand travel expense reports.
- Assisted in visa renewal process, passport renewal process, & other personal tasks.
- Ensured the executives are fully prepared for meetings by keeping them on schedule and providing necessary materials.
Administrative Assistant / Business Development
BTX Technologies Inc
09.2017 - 09.2018
- Provided Logistical support to executives in coordination with other Executive Assistants
- Coordinated customer facing webinars, meetings, & travel arrangements
- Managed budget forecasting, goal setting and performance reporting for all accounts
- Delivered performance updates, quarterly business reviews, and planning meetings
- Liaison between BTX and our AV Labor Partner, responsibilities include qualifying potential leads, quoting, scheduling labor jobs, project management, and logistics.
Administrative Assistant
Forcepoint LLC
02.2017 - 09.2017
- Coordinated materials, including physical files, tracking spreadsheets and update reports
- Coordinated daily and weekly schedules and monthly calendar obligations for
- Tracked expenses and documented records using Concur.
Education
Bachelor of Science in Business Management -
Manhattan College
The Bronx, NY01.2016
Skills
- Business Development
- Excel
- Powerpoint
- Microsoft Office
- Concur
- Social Media Management
Personal Information
Title: Executive Assistant
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant
MGG Investment Group
10.2023 - Current
Executive Assistant
Rothschild & Co
10.2018 - 10.2023
Administrative Assistant / Business Development
BTX Technologies Inc
09.2017 - 09.2018
Administrative Assistant
Forcepoint LLC
02.2017 - 09.2017
Bachelor of Science in Business Management -
Manhattan College
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