Summary
Overview
Work History
Education
Skills
Accreditations
Work Availability
Timeline
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Nicole Spear

Nicole Spear

Accounting Specialist III
Pensacola,FL

Summary

Detail-oriented Accounts Payable Specialist skilled in handling diverse range of accounts payable functions with accuracy, efficiency and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.

Quality-driven individual with proven record of excellent job performance. Manages projects at each stage with diligent and attentive approach, carefully checking details and testing assumptions. Skilled in training junior personnel in principles and practices.

Overview

19
19
years of professional experience

Work History

Accounts Payable Specialist

Ascend Performance Materials
03.2022 - Current
  • Ensure payments to vendors are accurate and timely
  • Provide quality customer service
  • Verify accurate information for processing invoices.
  • Develop client rapport by efficiently addressing incoming correspondence and resolving average of 45 to 50 A/P inquires per day.
  • Assist with audit accuracy
  • Used software skills to produce high-quality reports
  • Supported management by processing invoices, inquiries and documents with consistent on-time delivery.

Accounts Payable Specialist/Amazon Liaison

Oren International
11.2021 - 03.2022
  • Ensure payments to vendors are accurate and timely
  • Provide quality customer service daily
  • Attend safety meetings bi-weekly
  • Manage freight and Amazon claims
  • Ship inventory to Amazon
  • Amazon Account Management
  • Maintained good working relationships with vendors and resolved disputes.
  • Generated invoices upon receipt of shipping information and tracked collection progress.
  • Matched purchase orders with invoices and recorded necessary information.
  • Conducted weekly AR meetings by providing accurate accounts receivable information.
  • Reviewed accounts on weekly basis to assess aging and pursue collection of funds.
  • Collaborated with sales teams to ensure proper documentation was provided for accurate invoicing and consistent revenue tracking.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Reduced outstanding balances by contacting clients and implementing effective collection strategies.

Logistics Manager/AP/AR Specialist

Oren International
08.2018 - 08.2021
  • Compute freight costs using inventory and supply chain software
  • Work with fulfillment services that have reputation, work ethic and experience to deliver products on time and in expected condition
  • Research solutions for increased efficiency in shipping platforms, freight and logistics rates, and innovative ways to protect and deliver products
  • Participate in preparing packages for delivery by prepping contents, preparing and attaching shipping labels and ensuring correct information is attached
  • Collaborate with colleagues to find solutions to issues that may arise with delays, damaged product or backordered items
  • Schedule approximately 10 trucks daily to pick up and deliver product to customers and vendors
  • Conduct daily shipping meetings to communicate orders and shipping schedules
  • Accounts Receivable collections
  • Conduct accounts receivable meetings weekly with salesmen and president
  • Communicate with and help customers with their orders.
  • Reviewed established business practices and improved processes to reduce expenses.
  • Negotiated favorable terms with carriers, resulting in significant cost savings for company without compromising service quality.

Personnel Technician

Department of Corrections
02.2017 - 06.2018
  • Process discipline as it comes into HR inbox
  • Educate myself on policies and procedures to ensure discipline is composed correctly
  • Monitored and documented employee work behaviors
  • Communicated with Management on specific disciplines
  • Input data with all discipline
  • Maintain organized confidential personnel files

Administrative Assistant III

Department of Agriculture and Consumer Services/Division of Licensing
10.2014 - 10.2015
  • Assistant to Director
  • Human Resources Liaison
  • Personnel Liaison
  • Recruitment and Hiring
  • Create and post job openings
  • Position Descriptions and maintenance of Personnel Records
  • Leave Without Pay Communication
  • Manage and Instruct flow of Performance Evaluations with Supervisors
  • Serve as Division’s liaison for worker’s compensation
  • Maintain and communicate drop employee list
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Developed strategies to streamline and improve office procedures.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Transcribed and organized information to assist in preparing speeches and presentations.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Organized office events such as holiday parties or team-building activities, promoting positive company culture and boosting employee morale.
  • Managed filing system, entered data and completed other clerical tasks.
  • Developed strong organizational and communication skills through coursework and volunteer activities
  • Demonstrated respect, friendliness and willingness to help wherever needed.

Administrative Assistant II

Department of Agriculture and Consumer Services/Office of Agricultural Law Enforcement
04.2013 - 06.2014
  • Served as division’s Uniform Coordinator
  • Maintained inventory of gear and uniform for all Office of Agricultural Law Enforcement, State of Florida
  • Filled uniform and gear request forms
  • Data entry of all written warnings
  • Generated and communicated monthly report of all administrative violations
  • Ensure payments are received for company cell phone usage
  • Mileage Reimbursement for agency patrol car tracked
  • Logged Daily Activity Reports
  • Organized and maintained neat uniform room.

Administrative Assistant I

Department of Agriculture and Consumer Services Director’s Office/Division of Licensing
11.2012 - 04.2013
  • Served as Division’s Personnel Liaison
  • Recruitment and Hiring
  • Timesheets and Payroll
  • Position Descriptions and Maintenance of Personnel Records
  • Leave without pay communication
  • Manage flow of Performance Evaluations with Supervisors ensuring on time submission
  • Responsible for communicating any vacancies and appointments to Division
  • Serve as Division’s Liaison for worker’s compensation
  • Responsible for variety of COOP Safety procedures
  • Responsible for Flower Fund for deceased loved ones
  • Order business cards, run rate reports, communicate drop list, and update work week schedules

Corporate Document/Election Records Examiner

Department of Agriculture and Consumer Services/Division of Licensing Director’s Office
04.2012 - 10.2012
  • Tally deposits and ensure accuracy
  • Create and post job openings
  • Maintain all employee files for four bureaus
  • Conduct new employee paperwork
  • Manage all termination paperwork
  • Work packages for new job positions
  • Accurately scan and Index public records/responses
  • Assist Public Records Liaison in efficiently responding to public records request
  • Communicate with all regional managers on employee paperwork.
  • Collected and graded examinations.
  • Managed high volume of resume submissions and prepared packets to hiring managers, prioritizing tasks to meet strict deadlines while maintaining attention to detail.
  • Performed data entry and other administrative tasks to keep records and files organized and accurate.
  • Increased accuracy rates by diligently updating internal databases with relevant findings.
  • Demonstrated strong organizational and time management skills while managing multiple projects.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
  • Demonstrated high level of initiative and creativity while tackling difficult tasks.

Senior Word Processing Systems Operator

Department of Agriculture and Consumer Services/Division of Standards
08.2011 - 02.2012
  • Ensure all paperwork is complete for issuing LP Gas licenses
  • Verify insurance with Insurance Agency
  • Issue LP Gas licenses- Use of Oracle Licensing Database.
  • Developed and maintained strong client relationships to deliver exceptional customer service and problem resolution.
  • Reviewed application errors with sense of urgency to meet customer needs.
  • Developed strong communication and organizational skills through working on group projects.

AP/AR Production Customer Service

Oren International
05.2009 - 07.2011
  • Follow up with customers on past due payments
  • Ensure payments to vendors are accurate and timely
  • Create and schedule production runs
  • Accurate Order Entry
  • Provide quality customer service
  • Attend production and safety meetings weekly and bi-weekly
  • Work closely with IT software to gain and provide knowledge to other site employees
  • Administer new improvement project solutions
  • Correct and maintain efficient inventory records.

Admin Assistant/HR Support

Schenker Logistics
10.2007 - 02.2009
  • Scheduled meetings and meeting rooms
  • Conducted employee meetings to communicate thoroughly Safety tips/issues, meeting announcements, meeting notes, Employee Benefits
  • Updated employee communication boards
  • Attended Safety Meetings as documenter and participant
  • Updated all spreadsheets monthly, reported numbers to proper personnel
  • Effectively took all meeting minutes and posted
  • Interacted with customer on daily basis
  • Developed good rapport with customer and vendors
  • Handled all customer complaints with upmost professionalism and ease
  • Processed Payroll and Managed employee punches
  • Developed Spreadsheets for various tasks
  • Checked General Manager calendar to communicate effectively
  • Processed all invoices and logged into Excel
  • Handled all Human Resource questions and concerns
  • Properly documented and executed all Human Resource subjects
  • Created and maintained all employee files
  • Assisted all employees with benefits and policies
  • Attended continuous improvement meetings for company
  • Communicated effectively daily events with General Manager
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Paid attention to detail while completing assignments.
  • Demonstrated leadership skills in managing projects from concept to completion.

Education

Christian Counseling/Theology -

Liberty Bible College
Lynchburg, VA

General Studies -

Pensacola Jr. College
Pensacola, FL
05.1995

Diploma -

Milton High School
Milton, FL
05.1991

Skills

  • Recruitment and Hiring
  • Accounts Receivable/Payable
  • Logistics Manager
  • Executive Assistant
  • Excel
  • Microsoft Word
  • Kronos payroll
  • Oracle Licensing database
  • SAP Accounts Payable
  • Entry verification
  • Vendor and Customer Relations
  • Wire Transfers
  • Handling Confidential Materials
  • Proactive and Self-Motivated
  • Workload Management
  • Route Optimization
  • Critical Thinking
  • Team Management
  • Transportation Management
  • Shipping Documentation
  • Willing to Learn
  • Conflict resolution techniques
  • Inventory control and record keeping
  • Passion for customer satisfaction
  • Team Leadership
  • Cost controls
  • Calm and Pleasant Demeanor
  • Complaint resolution
  • Employee Performance Evaluations
  • Supervisory skills
  • Collaboration and Teamwork
  • Money Handling
  • Reliable and Responsible
  • PeopleSoft expert

Accreditations

  • Management Training
  • Leadership Training

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Accounts Payable Specialist

Ascend Performance Materials
03.2022 - Current

Accounts Payable Specialist/Amazon Liaison

Oren International
11.2021 - 03.2022

Logistics Manager/AP/AR Specialist

Oren International
08.2018 - 08.2021

Personnel Technician

Department of Corrections
02.2017 - 06.2018

Administrative Assistant III

Department of Agriculture and Consumer Services/Division of Licensing
10.2014 - 10.2015

Administrative Assistant II

Department of Agriculture and Consumer Services/Office of Agricultural Law Enforcement
04.2013 - 06.2014

Administrative Assistant I

Department of Agriculture and Consumer Services Director’s Office/Division of Licensing
11.2012 - 04.2013

Corporate Document/Election Records Examiner

Department of Agriculture and Consumer Services/Division of Licensing Director’s Office
04.2012 - 10.2012

Senior Word Processing Systems Operator

Department of Agriculture and Consumer Services/Division of Standards
08.2011 - 02.2012

AP/AR Production Customer Service

Oren International
05.2009 - 07.2011

Admin Assistant/HR Support

Schenker Logistics
10.2007 - 02.2009

Christian Counseling/Theology -

Liberty Bible College

General Studies -

Pensacola Jr. College

Diploma -

Milton High School

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Nicole SpearAccounting Specialist III