NICOLE SPELLER
Brooklyn,NY
Summary
A dynamic, detail-oriented and organized professional with over 6 years of experience providing administrative support to C-Level Executives. Have been doing contractual work for several years which has cultivated key strengths in being highly flexible, adaptive and resilient. Pursuing an opportunity to apply superior organizational skills in an Executive Assistant role. With a proven ability to manage complex schedules, manage projects and coordinate international travel for C-suite executives, seeking to align myself with a solid organization that values efficiency and discretion. Diverse experience working within varying industries such as fashion, beauty, consumer goods, advertising, consulting and non-profit.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Hybrid Executive Assistant
Gerson Lehrman Group, GLG
08.2022 - 12.2023
- Provided administrative support to 3 Leadership Team executives: Chief Product & Technology Officer, Head of Network Membership and Head of Strategy & Corporate Development
- Prepared and coordinated agendas and meeting materials, internal and external meetings; including Staff meetings, executive briefings, All Hands meetings, Team meetings, booked conference rooms, managed visitor registration, coordinated catering needs, team activities, dinners and events for executive’s respective teams
- Scheduled and managed heavy, ever-changing calendar activity with anticipation of conflict
- Arranged detailed domestic and international travel itineraries, processed expense reimbursements for the executives, interacted and accurately drafted communication with external members, clients and internal colleagues, acted as the team’s point person and the liaison between all departments
Remote Executive Assistant (Contract)
SPOTIFY
10.2021 - 08.2022
- Proactively supported Leadership team executives: VP of Content Marketing (London based), Global Head of Consumer Marketing, Global Head of Marketing Strategy, Creative Director, and teams
- Scheduled and coordinated internal and external meetings across multiple time zones, global All Hands, Team, and other external meetings. Calendar management, domestic and international travel coordination, expense management, organized team off-sites, dinners and celebratory events/group cards and team building events as a member of the Fun Committee
- Managed complex calendars, conference room booking, domestic and international travel coordination, expense management, organized team off-sites, dinners and celebratory events/group cards and team building events as a member of the Fun Committee
- Participated in the organization and operational management of internal team projects, collaborated with the EA team to effectively organize team activities
Hybrid Executive Assistant (Contract)
DISH NETWORK
08.2021 - 10.2021
- Provided administrative support to the SVP, VP and Director of Media Sales with management of calendars, appointments, meeting coordination, conference calls, presented materials in Leadership meetings, booked travel arrangements, handled expense reporting, signed all legal documents and SOW’s with managers e-signatures
- Liaison with Facility manager, Property Management and IT, selected new hires office/cubicle space, created name plates, handled desk setup and new hire ID badges
- Managed front office, bi-weekly and monthly ordering of supplies, kept both office floors kitchens and printers fully stocked, ordered food for internal meetings and external workshops.
Executive Assistant (Contract)
PARAMOUNT GLOBAL
12.2019 - 04.2020
- Provided administrative support to the Senior Vice President of Intellectual Property and Litigation
- Handled sensitive, proprietary information and paperwork with utmost confidentiality
- Opened new opposition, infringement, domain name, and search files
- Implemented the filing system and index for trademark, manufacturing, settlement, and legal agreements
- Managed calendars and meeting coordination.
Executive Assistant (Contract)
ESTEE LAUDER
06.2019 - 08.2019
- Provided administrative support to the VP of Global Client Experience, Executive Director of Business Applications and the Human Resources Program Manager
- Calendar management and coordination of various meetings across multiple time zones
- Organized large meetings, handling set up of conference rooms and creation of meeting materials
- Arranged domestic and international travel, prepared expense reports, handled guest services and luncheons
- Collaborated with management and support staff including the on-boarding/off-boarding of direct reports.
Executive Administrator (Contract)
UNITED NATIONS
07.2018 - 03.2019
- Provided administrative support to the Chief and Director of Information Communications Technology Division
- Outlined and presented key talking points at executive meetings, prepared meeting materials, took detailed notes capturing key discussions, action items and decisions
- Handled incoming communications, including emails and phone calls, drafted, edited and proofread correspondence, reports and classified internal and external documents for accuracy, grammar, punctuation, and style
MATERNITY LEAVE
WORK LEAVE
06.2017 - 03.2018
Administrative Assistant (Contract)
MRM/MCCANN
11.2016 - 04.2017
- Provided administrative support to the VP of Marketing, Creative Director, Director of Broadcast and Account Director
- Maintained front office including stocking supplies, inventory and management of all conference room booking
- Assisted Human Resources with interviews, new hire orientations, and special projects
Executive Assistant (Contract)
TIFFANY AND CO
08.2016 - 10.2016
- Provided executive support to the CIO and Vice Presidents of Application Information Services
- Liaison between departments to ensure efficient communications
- Oversaw luncheons, events, and presentations including conference rooms, catering, and guest services
- Heavy management of executives’ calendars, agendas, itineraries, and expense reports
Office Manager/Administrator
TBA GLOBAL
11.2015 - 04.2016
- Provided administrative support to the Vice Presidents of Operations, Sales and Business Development. Managed calendars, appointments, conference calls, conference room scheduling, travel arrangements and expenses
- Managed human resources including staffing, recruiting, employment issues, onboarding and off-boarding, attendance, and contracts
- Liaison with Facility Vendors, Property Managers, and Building Engineers
- Managed front office and inventory of supplies, furniture and snacks
- Point of contact for security and distribution of access cards and passes for guests and new hires
- Coordinated employee and company events such as Holiday parties, Happy Hour, Employee Appreciation, Birthdays, Special Occasions to facilitate a company culture of high morale
Merchandise Coordinator
RALPH LAUREN VINTAGE & ANTIQUES
03.2015 - 11.2015
- Supported the Creative Curator and Assistant Buyer, managed warehouse inventory and stock room
- Photographed and edited photos for company archives
- Created RL tags, labels, and Excel tagging and buying sheets for vintage apparel and antique jewelry
Stylist/Showroom Coordinator
RALPH LAUREN COLLECTION/BLACK LABEL
09.2013 - 02.2015
- Promptly styled models for live shows for retail buyers and executive walk-throughs
- Created looks for models and expediently prepared them for changes
- Managed merchandising of the showroom, including between look changes, and styling of mannequins
- Assisted in managing behind the scenes in the dressing room.
Administrative Sales Assistant
TOWN AND COUNTRY LIVING
04.2010 - 12.2012
- Provided administrative support to the Vice President of Sales and Chief Merchandising Officer
- Greeted VIP clients and guests such as Guy Fieri, Paula Deen, and Ingrid Hoffman
Administrative Sales Assistant
ATHCO WILSON
08.2005 - 03.2010
- Direct report to the President of Sales; provided administrative and sales support
Education
Secretarial Science Associate Degree -
Katharine Gibbs
New York, NY06.2008
Skills
- Excellent communication and interpersonal skills
- Microsoft Office Suite, Mac, G-Suite, typing 70 WPM
- Adobe Photoshop, DocuSign, Concur, Slack, Teams, Zoom, Workday, Kronos
Certification
- Certificate of Effective Listening, 2018
- Certificate of Interpersonal Communication, 2018
Availability
Available for Full-Time, Freelance, Onsite & Remote Work
Timeline
Hybrid Executive Assistant
Gerson Lehrman Group, GLG
08.2022 - 12.2023
Remote Executive Assistant (Contract)
SPOTIFY
10.2021 - 08.2022
Hybrid Executive Assistant (Contract)
DISH NETWORK
08.2021 - 10.2021
Executive Assistant (Contract)
PARAMOUNT GLOBAL
12.2019 - 04.2020
Executive Assistant (Contract)
ESTEE LAUDER
06.2019 - 08.2019
Executive Administrator (Contract)
UNITED NATIONS
07.2018 - 03.2019
MATERNITY LEAVE
WORK LEAVE
06.2017 - 03.2018
Administrative Assistant (Contract)
MRM/MCCANN
11.2016 - 04.2017
Executive Assistant (Contract)
TIFFANY AND CO
08.2016 - 10.2016
Office Manager/Administrator
TBA GLOBAL
11.2015 - 04.2016
Merchandise Coordinator
RALPH LAUREN VINTAGE & ANTIQUES
03.2015 - 11.2015
Stylist/Showroom Coordinator
RALPH LAUREN COLLECTION/BLACK LABEL
09.2013 - 02.2015
Administrative Sales Assistant
TOWN AND COUNTRY LIVING
04.2010 - 12.2012
Administrative Sales Assistant
ATHCO WILSON
08.2005 - 03.2010
Secretarial Science Associate Degree -
Katharine Gibbs
- Certificate of Effective Listening, 2018
- Certificate of Interpersonal Communication, 2018
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