Summary
Overview
Work History
Skills
Timeline
Generic

NICOLE TROMBLEY

Los Angeles

Summary

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Overview

9
9
years of professional experience

Work History

Executive Assistant to CEO

CloudKitchens
Los Angeles
09.2022 - Current
  • Provide high-level administrative support to both the CEO of Otter and Director of Engineering at CloudKitchens, managing complex, dynamic calendars, prioritizing meetings, and ensuring alignment with strategic goals
  • Coordinate domestic and international travel logistics, including flights, hotels, ground transportation, and detailed itineraries for executive leadership and event attendees
  • Introduced and streamlined processes for efficient, on-time expense reporting across multiple departments
  • Partner cross-functionally with the Workplace team to support office operations-handling catering, supply management, mail/package coordination, and daily environment readiness
  • Lead planning and execution of all team offsites, including the annual Tech Leadership Summit-owning end-to-end logistics, global travel coordination, content development, and executive prep timelines
  • Organizes and executes all external meetings by securing appropriate offsite locations and managing all associated logistics, including vendor coordination, AV needs, catering, and transportation
  • Served as the sole EA responsible for organizing the CloudKitchens Hackathon, overseeing theme development, team formation, presentation scheduling, and cross-functional coordination
  • Revamped the engineering onboarding process to improve clarity and speed-creating templates, managing seat assignments, and ensuring smooth integration into Slack and Google Groups
  • Elevated the quality of Tech All Hands meetings by establishing a new content planning workflow, managing dry-runs, and enabling executives to incorporate thoughtful feedback before presentations
  • Acts as a notary public for the organization, providing timely and confidential support across all departments

Executive Assistant to Managing Director

Decron Properties
Los Angeles
07.2018 - 09.2022
  • Provided high-level administrative and operational support to the Managing Director and a team of 7 departmental supervisors, ensuring smooth daily execution of leadership priorities across functions
  • Managed executive calendars, scheduled internal and external meetings, and supported travel coordination during major real estate acquisitions and site visits
  • Orchestrated large-scale employee engagement events for a team of over 300, strengthening team morale and promoting a culture of collaboration and recognition
  • Played a key role in acquisition transitions, including arranging executive and team travel, auditing lease files for accuracy, and ensuring documentation was in order for onboarding new assets
  • Created and maintained advanced Excel trackers to monitor Covid-19 rent relief programs across a portfolio of 50+ multifamily and commercial properties in California, Washington, and Arizona
  • Supported health and safety operations during the pandemic by coordinating on-site inspections, hosting maintenance team meetings, and reinforcing evolving Covid-19 compliance protocols
  • Maintained and organized SharePoint to streamline access to documents and resources for multiple departments

Leasing Consultant

Avalon Bay
Calabasas
08.2016 - 07.2018
  • Leased residential units by conducting personalized tours, identifying customer needs, and presenting tailored housing solutions to prospective residents
  • Served as a primary point of contact for residents, resolving complaints, managing escalations, and maintaining high satisfaction levels through thoughtful communication and follow-through
  • Organized and hosted community engagement events to foster a positive resident experience and strengthen retention
  • Scheduled internal meetings, maintained office calendars, and supported day-to-day operational procedures to ensure a smooth and professional leasing office environment
  • Collaborated closely with the maintenance team to coordinate unit turnover, address work orders, and track ongoing building improvements and repairs.

Skills

  • Calendar management
  • Travel coordination
  • Process improvement
  • Event planning
  • Expense reporting
  • Executive support
  • Licensed Notary

Timeline

Executive Assistant to CEO

CloudKitchens
09.2022 - Current

Executive Assistant to Managing Director

Decron Properties
07.2018 - 09.2022

Leasing Consultant

Avalon Bay
08.2016 - 07.2018

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NICOLE TROMBLEY