Summary
Overview
Work History
Education
Skills
Certification
Timeline
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Nicole Williamson

Bakersfield,CA

Summary

Driven and resourceful Executive Assistant professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Executive Assistant

Imagine Learning, Science
08.2017 - 09.2023
  • Ed Tech service provider with $900M in annual sales
  • Orchestrated all operation functions for two Vice Presidents and six Account Executives
  • Coordinated, planned, and hosted bi-yearly sales meetings for the Core Ed Tech sales team
  • Recruited and organized product focus group testing resulting in $200M in new sales
  • Planned staffing and events for regional and national conferences
  • Created and maintained warehouse distribution system for customer samples and product marketing materials.
  • Calendar Management including scheduling meetings, events, and in-service for sales team and consultants for in-person or ZOOM calls. Managed the teams master calendar for up to 20 team members.
  • Travel Arrangements: booking flights, accommodations, and itineraries for business trips.
  • Document Preparation including drafting and editing documents, reports, and presentations.
  • Information Management: researching and gathering information to assist in decision-making.
  • Serving as a point of contact between the executive and other employees, clients, and stakeholders
  • Assisting with special projects and ensuring they are on track.
  • Maintaining the utmost confidentiality regarding sensitive information.
  • Problem-Solving:** Addressing issues and challenges as they arise, often proactively.
  • Adaptability:** Being flexible and able to handle rapidly changing tasks and situations.
  • Handled confidential and sensitive information with discretion and tact.

Staffing Manager

Shyres Recruiting
01.2011 - 08.2017
  • Full life cycle Ed Tech management recruiting firm
  • Achievements/Tasks
  • Executed full life cycle recruiting process to include planning, sourcing and accessing candidates
  • Partnered with hiring managers in compiling complex offers to include base salaries, incentives, sign-on bonuses, and relocation packages
  • Led the creation of recruiting plans for all open positions.

Executive Assistant

Pinnacle Trading, LLC
01.2003 - 10.2010
  • Equity, fixed income and commodity trading firm
  • Achievements/Tasks
  • Kept executive up to date on changing business information by documenting meetings, tracking documentation and collecting team data
  • Prioritized time-line driven items to ensure projects were completed promptly and within budget
  • Prepared and updated office records, spreadsheets, and presentations to support executive needs and enhance office efficiency
  • Planned and coordinated travel arrangements and logistics for out of town functions
  • Worked closely with high- profile clients to provide one - on -one administrative support including estate management, household management and property management
  • Consistently recognized by management for providing superior customer service
  • Traveled with manager to take notes and dictation at meetings

Education

High School Diploma -

Clovis West High School
Fresno, CA

Skills

  • Administrative Support
  • Scheduling
  • Expense Reporting
  • Customer Service
  • Travel Administration
  • Meeting Planning
  • Customer Service-Oriented
  • Excel Spreadsheets
  • Conference Planning
  • Interpersonal Communication
  • Schedule & Calendar Planning
  • Executive Support

Certification

VOLUNTEER EXPERIENCE

Wonders of Science Wednesday Twig Science Advisor 08/2022 - Present, Bakersfield City School District

ORGANIZATIONS Juvenile Diabetes Research Foundation (05/2005 - Present) Participant in yearly walks for "Team Krista" in flagship event to raise money for research to cure Type 1 diabetes.

Timeline

Executive Assistant

Imagine Learning, Science
08.2017 - 09.2023

Staffing Manager

Shyres Recruiting
01.2011 - 08.2017

Executive Assistant

Pinnacle Trading, LLC
01.2003 - 10.2010

High School Diploma -

Clovis West High School

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Nicole Williamson