Nicole Woodruff
Administrative Assistant
Tucson,AZ
Summary
Professional administrative specialist with proven track record in managing office operations efficiently. Strong focus on team collaboration, problem-solving, and delivering results under shifting demands. Skilled in scheduling, document management, and communication. Known for reliability, adaptability, and maintaining high standards.
Overview
22
22
years of professional experience
Work History
SECRETARY
Legacy Traditional School
01.2011 - Current
- Assists in managing principals, staff, and campus school calendars
- Plans and arranges meetings for the principals, teachers, and parents as requested
- Helps to plan and organize both staff and school events
- Organizes, prepares and reconciles daily financial statements
- Responsible for ordering and tracking of school supplies and curriculum
- Purchases supplies with P card or approved vendors through Procurify
- Performs P card reconciliations on a monthly basis
- Takes action to correct discrepancies
- Tracks PTO requests for staff and coordinates substitutes for teachers and staff
- Gathers and submits paperwork for payroll as needed
- Arranges all school field trips and transportation
- Provide staff, students, and general public policies and procedures of school handbook
- Greet families and students; answer phones, email, and faxes; answer questions that parents have or direct them to the appropriate department
- Makes travel arrangements when necessary for principals and teachers
- Assists in coordinating monthly staff meetings, teacher workshops; arranges catering requests for staff and teacher banquets throughout the year
- Attends outside community functions to promote and recruit for our campus
INSURANCE AGENT ASSISTANT
State Farm Insurance
01.2001 - 01.2011
- Gathered client data and prepared various home, auto, health, and life insurance quotes
- Assisted in answering phones, email, faxes, from insurance companies and clients
- Managed various insurance accounts for clients within the agency
- Assisted clients with complaints, questions, or claims within a timely manner
- Tracked client insurance renewals and monthly payments.
Education
John A. Logan College
1994
Skills
- Multi-Line Telephone Systems
- Customer Relationships
- Coordination of Administrative Activities
- Appointment Coordination
- Document and File Management
- Strong Organizational Skills
- Multitasking and Time Management
- Confidentiality and Data Protection
Timeline
SECRETARY
Legacy Traditional School
01.2011 - Current
INSURANCE AGENT ASSISTANT
State Farm Insurance
01.2001 - 01.2011
John A. Logan College