Hi, I’m
NICOLE ZARBATANY CARR
Baton Rouge,LA
Far and away the best prize that life offers is the chance to work hard at work worth doing.
Theodore Roosevelt
Summary
High-performing Event Manager offering 20 years of outstanding project achievements from proposal to production. Versatile skill set with experience in budgeting, team management, volunteer recruitment, procurement of sponsorship dollars and event planning. Played key roles in organizations to increase sponsorship dollars, developed processes and procedures to streamline work flow, and managed volunteer teams to exceed goals in fundraising and event areas.
Additional Core Strengths & Capabilities:
Strategic Planning – Computer Proficiency – Analytical Reasoning – Leadership Development – Team Building – Attention to Detail – Communicator – Problem Solver – Social Media
Overview
28
years of professional experience
Work History
FOUNDATION FOR WOMAN’SBATON ROUGE, LA
Events and Community Outreach Manager
06.2021 - Current
Job overview
- Responsible for the planning, production, and implementation of BUST Breast Cancer, BUST Out and Woman’s Victory Open
- Create, communicate and manage event timeline to ensure that volunteer committees are meeting projected deadlines
- Lead on creating and managing event budgets totaling $700,000 in revenue
- Collaborate with marketing team to develop and implement comprehensive event marketing campaigns and informational collateral to educate our donors on services provide through fundraising dollars
- Recruit, coordinate and effectively manage relationships with event sponsors, volunteers and committee chairs
- Work closely with committee chairs to ensure that they are equipped to lead their event sub-committees successfully
- Build relationships with community partners and third-party event fundraisers
- Provide additional support to the Annual Giving Campaign and Employee Giving Campaign to ensure Foundation success as needed
HEALING PLACE CHURCHBATON ROUGE, LA
Project Manager
05.2018 - 06.2021
Job overview
- Led multiple teams to execute 12 large scale church events (1,000 – 10,000 attendees) a year from creative element conception, timeline management, marketing, communications, registration, rehearsals and execution of event
- Led the creative process and work alongside our creative team on timeline of deliverables to include digital media, print pieces, videos, and merchandise
- Manage a yearly event budget of $300,000 including budget proposals, expenditure requests and tracking expenses
- Led quarterly calendar planning meetings to include location procurement, set up, food and agenda
- Led weekly central support team in order to sync 5 campuses to align with lead campus event goals
- Managed event registrations to include set up of online registration, trouble shooting, communication to attendees and onsite check-in
- Led outside events for staff to include contract negotiations, communications and onsite lead
- Service Produced weekend church services which required pre-planning of weekend services and leading technical team to execute weekly service
- Managed special projects for lead pastors as needed to bring to life new concepts.
Sr. Staff Financial Budget Analyst
05.2015 - 05.2018
Job overview
- Manager for budgeting system roll out
- This included working with outside software developers to design software to meet our complex expenditure system, developing training materials, and training of ministry teams
- Provide ongoing technical support for the budgeting system, including ongoing communication of updates to the system to staff, technical assistance to staff, and consultation with the developers and financial lead team for future module design and implementation
- Prepare and analyze weekly and monthly financial reports for executive level team members
- Analyze organization budgets on a quarterly basis and present data to campus pastors
- Approve and process expenditures for entire organization on a weekly basis
- Communicate daily to lead staff regarding financial processes and procedures
- Serve as Staff Consultant to ministry departments for event registration and sponsorship goals as it relates to systems support, goal setting, budget expectations and relationship building
- Set yearly budgets (totaling $10 million) for all ministry departments through financial analysis and communication to ministry leaders
- Serve as Event Consultant to organization for multiple yearly events to include event logistics, volunteer management, production elements and marketing plans.
COMPLETE CONSTRUCTION CONTRACTORSBATON ROUGE, LA
Human Resource Manager
10.2014 - 05.2015
Job overview
- Hired and trained employees to ensure the on-boarding phase was successful
- Processed payroll bi-weekly
- Processed accounts payable weekly
- Managed roll out of new software system (Builder Trend) to staff and clients in order improve workflow efficiency
- Worked with insurance companies on a daily basis on accounts receivables for disaster recovery jobs
- Led weekly staff meetings to communicate updates on hiring, budgets and software updates.
TRAFFICKING HOPEBATON ROUGE, LA
Strategic Events Director
01.2014 - 07.2014
Job overview
- Managed overall event logistics and timeline for annual events: Faces of Hope Gala and Kingdom Builder Summit
- Led volunteer and staff team to raising $400,000 in revenue through annual gala, private donations, expo booths and in-kind donations in a 4-month time period
- Led volunteer team to research and write grant proposals for private foundations and organizations
- Represented the organization to State Police, Governor’s Office, Local Police, Junior League, Conferences and monthly Human Trafficking Task Force meetings
- Educated school aged children and adults through speaking engagements, bringing awareness to the issue of human trafficking
- Managed interns and volunteers on a daily basis to meet the organization’s vision and goals.
HEALING PLACE CHURCH, Kids MinistryBATON ROUGE, LA
Project Manager
10.2012 - 12.2013
Job overview
- Supervised the work of 10 Kids Ministry staff members in order to ensure timely completion of tasks according to the ministry timeline
- Tasks included marketing requests, weekend services (600 kids weekly), facility improvements, creative concepts, team communication and special projects
- Directed event logistics for annual Vacation Bible School (summer event for 800 kids)
- Directed registration, logistics, décor, creative, volunteers, campuses, large group lesson and small group lesson teams
- Led team of 85 volunteers in the production of HP Kids services, including weekly communication, team building and quarterly meetings
- Managed multiple budgets: monthly operating and special events ranging from $1,700 to $60,000
- Communicated weekly updates to church leadership and staff on behalf of Kids Ministry
- Led weekly team meetings by setting agenda, communicating weekly department goals, collaborating with team to meet goals, and addressing staff challenges.
ALL ACCESS CONFERENCE
Event Coordinator
01.2010 - 04.2013
Job overview
- Served on the ARC team that facilitated annual conferences to cultivate an atmosphere to train pastors on church planting and leadership development
- Managed all aspects of conference registration including management of the database system, preparation of financial reports for the leadership team, communication of event details to registrants, and responding to registration related questions for all attendees
- Contributed to the event’s registration growth from 1,000 to 3,200 attendees in 4 years by providing systems and processes to make registration streamlined, good customer service to attendees and through promotion incentives to register early
- Responsible for all sponsor logistics – ensured that contractual agreements were met as it relates to booth space, media, print, verbal announcements, luncheons, dinners, and giveaways
- Grew corporate sponsorship dollars from $250,000 to $400,000 in 4 years through relationship building and strong communication skills
- Led a team of 40 volunteers to ensure that registration and sponsors were taken care of through our customer and vendor care programs.
Conference
Event Director
11.2010 - 10.2012
Job overview
- Directed all aspects of Live the Dream, a national women’s conference
- Planned and developed programs, timelines, budgets and outreaches according to vision of the pastoral leadership
- Clearly communicated pastoral vision to staff & volunteers
- Maintained details of event processes, including a financial budget of $250,000
- Organized registration of event participants ranging from 1000 - 2500 attendees
- Directed administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries
- Promoted conference by performing tasks such as meeting with professional and creative teams to produce brochures, print ads, radio ads and social media campaigns
- Designed and implemented efforts to publicize events and promote sponsorships to the community
- Due to consistent branding, promotion plans and clear communication to registrants, the conference grew by 150% in 5 years
- Led a team of 15 volunteer team leaders to empower them to lead their individual teams (guest resources, marketing, registration, after party, vendor logistics, sponsor recruitment, facilities, host room, guest services, etc.) to ensure the overall success of the event
- Raised $120,000 in 5 years through corporate sponsorships to offset the scholarship funds.
Women’s Ministry
Event Coordinator
06.2006 - 06.2012
Job overview
- Planned quarterly women's events for a minimum of 1000 attendees
- Managed all aspects of the events by leading the following teams: creative, decor, food, volunteer, promotions, child care teams and productions
- Led clear communications to the church and the community through mass emails, social media, local radio stations and promotion pieces
- Communicated all set up, rehearsal and speaker information to the appropriate ministry teams
- Coordinated outreach aspect of events to allow the women to give back to the community in various ways
- Items like clothing, Christmas gifts and sewing supplies were collected and donated to areas of need such as North Baton Rouge and Mozambique
- Managed all aspects of budgets ranging from $1,500 - $15,000
- Planned the annual women’s conference with the team as the registration and sponsorship director.
AEGIS MORTGAGEBATON ROUGE, LA
Marketing Data Analyst
06.2003 - 05.2005
Job overview
- Collected and analyzed data on customer demographics, preferences, needs for subprime loans
- Forecasted and tracked marketing and sales trends, analyzing collected data
- Developed and implemented procedures for identifying advertising needs
- Formulated, directed and coordinated marketing activities and policies to promote products and services, worked with promotion managers and advertising agency on a weekly basis
- Led the relationship with direct mail companies and marketing firms to develop the best design for mail pieces for prospects, to include designs of test pieces
- Directly involved in consumer research panels to learn more about improving the product brand to reach the customer.
THE LEUKEMIA & LYMPHOMA SOCIETYATLANTA
Campaign Director
05.1999 - 12.2002
Job overview
- Directed the design of marketing materials such as direct mail piece, posters, and point-of-sale materials to promote, market, and advertise team events
- Developed and maintained fundraising program plans that maximize participation and minimize costs that kept in line with organization’s goals of a 25% ratio of expenses to income
- Directed fundraising staff of 10, in addition to a volunteer executive leadership team of 15
- Established participation goals per event to meet financial goals and promote success for the participant
- Monitored budgets, expense reports, and other financial data for the Team In Training Program totaling $2.5 million a year for the local chapter
- Managed overall communication of the organization’s goals to 150 volunteers through quarterly meetings and email communication
- Developed reports and prepared presentations annually to communicate fundraising program data to the national level for the organization
- Consulted with struggling chapters to assist them in implementing a plan to improve the health of their local chapter.
SUNTRUST BANKATLANTA, GA
Commercial Banking Associate
08.1997 - 05.1999
Job overview
- Informed investment decisions by analyzing financial information to forecast business, industry, and economic conditions
- Monitored developments in the fields of industrial technology, business, finance, and economic theory
- Assisted Loan Officers on sales calls to take notes and communicate financial updates of the companies
- Participated in a 3 month in depth training program that included business etiquette, Franklin Covey, Business Accounting, Loan Financial Analysis, business writing.
Skills
- Budget Planning and Administration
- Corporate Fundraising Programs
- Donor Relations
- Event Execution and Logistics Management
- Event Planning and Management
- Event Registration Management
- Problem Anticipation and Resolution
- Producing In-Person, Virtual and Hybrid Special Events
- Staff and Volunteer Leadership
- Vendor Negotiations
Timeline
Events and Community Outreach Manager
FOUNDATION FOR WOMAN’S
06.2021 - Current
Project Manager
HEALING PLACE CHURCH
05.2018 - 06.2021
Sr. Staff Financial Budget Analyst
05.2015 - 05.2018
Human Resource Manager
COMPLETE CONSTRUCTION CONTRACTORS
10.2014 - 05.2015
Strategic Events Director
TRAFFICKING HOPE
01.2014 - 07.2014
Project Manager
HEALING PLACE CHURCH, Kids Ministry
10.2012 - 12.2013
Event Director
Conference
11.2010 - 10.2012
Event Coordinator
ALL ACCESS CONFERENCE
01.2010 - 04.2013
Event Coordinator
Women’s Ministry
06.2006 - 06.2012
Marketing Data Analyst
AEGIS MORTGAGE
06.2003 - 05.2005
Campaign Director
THE LEUKEMIA & LYMPHOMA SOCIETY
05.1999 - 12.2002
Commercial Banking Associate
SUNTRUST BANK
08.1997 - 05.1999
LOUISIANA STATE UNIVERSITY
Master of Business Administration (MBA)
UNIVERSITY OF FLORIDA GAINESVILLE
Bachelor of Science from Finance
Education
LOUISIANA STATE UNIVERSITY
Master of Business Administration (MBA)
2022
UNIVERSITY OF FLORIDA GAINESVILLE
Bachelor of Science from Finance
1997
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