Nicolle Schmit
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
25
25
years of professional experience
Work History
Executive Assistant
Paramount Home Group
09.2022 - Current
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data
Executive Coordinator
International Dairy Deli Bakery Association
03.2011 - 12.2021
- Execute weekly deposits, accounts payable and accounts receivable processing
- Monthly bank reconciliation, credit card coding, and journal entries
- Support VP of Finance and Administration and VP of Exhibits/Registration/Membership/IT
- Processing of credits, refunds, wire transfers, and ACH payments
- Accomplish HR duties including weekly timesheets, payroll, job postings, review of resumes, interviewing, onboarding, offboarding, exit interviews, upkeep of employee handbook, and record keeping
- Coordinate travel arrangements by booking hotel rooms, car rentals and flights
- Prepare reports from Protech database (CRM), CYMA (accounting software), and TimeClock Plus (timesheet tracking)
- Run queries and database entry
- Membership representative for over 150 companies
- Tradeshow coordination
- Involved in office management, including purchasing office supplies and customized orders from outside vendors
Appointment Coordinator/Administrative Assistant
Marshfield Clinic (Behavioral Health)
04.1999 - 03.2011
- Welcomed visitors upon entrance, answered inquires and directed questions or appointments to appropriate personnel
- Executed administrative support to department manager, including making copies, sending faxes, organizing documents, and rearranging schedules
- Responsible for daily verification and sending of confirmation letters and phone calls
- Managed provider's schedules, including meetings, car rentals, luncheons, and personal appointments
- Scheduled nursing home visits, administrative meetings for Physician Health, ECT, psychological testing, labs, EKGs, and physician recruitment coordination.
Education
Associate Degree in Business Management -
Madison Area Technical College
Madison, WICertificate - Accounting Assistant
Madison Area Technical College
Madison, WICertificate - Human Resources
Madison Area Technical College
Madison, WIAssociate of Applied Science : Administrative Assistance and Secretarial -
Madison Area Technical College
Madison, WISkills
- Adaptability
- Communication
- Creativity
- Critical Thinking
- Detail-Oriented
- Meeting Planning
- Multitasking
- Office Management
- Self-Motivation
- Teamwork
- Time Management
- Travel Administration
References
References available upon request.
Timeline
Executive Assistant
Paramount Home Group
09.2022 - Current
Executive Coordinator
International Dairy Deli Bakery Association
03.2011 - 12.2021
Appointment Coordinator/Administrative Assistant
Marshfield Clinic (Behavioral Health)
04.1999 - 03.2011
Associate Degree in Business Management -
Madison Area Technical College
Certificate - Accounting Assistant
Madison Area Technical College
Certificate - Human Resources
Madison Area Technical College
Associate of Applied Science : Administrative Assistance and Secretarial -
Madison Area Technical College
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