Nikita C. Wood
Petersburg,VA
Summary
Driven and resourceful administrative professional with 11 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Long Term Substitute Teacher
Petersburg Public Schools
09.2024 - Current
- Took over class for regular classroom teacher, managing assignments, student needs, and recordkeeping.
- Maintained day-to-day classroom management and discipline to promote learning initiatives.
- Communicated with parents regarding lesson plans and upcoming activities and provided feedback on student performance.
- Supervised lunchroom and recess activities.
- Kept students on-task with proactive behavior modification and positive reinforcement strategies.
- Upheld classroom routines to support student environments and maintain consistent schedules.
- Documented student progress and provided regular updates to parents.
- Developed lesson plans to align with grade-level standards and objectives.
- Implemented classroom management techniques to maintain positive learning environment.
- Monitored student performance and provided feedback to inform instruction.
- Collaborated with other educators to plan and review instruction.
Executive Assistant
Virginia Museum of Fine Arts
11.2023 - 06.2024
- Served as administrative support for the Chief Curator and Deputy Director of Education and others as needed to provide support in the areas of calendar management, scheduling constituent visits, and preparing meeting logistics, agendas and materials
- Assisted with research projects and drafted correspondence, reports, messages or other communications as needed for the public or internal museum memorandum.
- Assisted with mailings and other special projects for departments within the Education department.
- Assisted with coordinating search committees for new candidates and instrumental in preparing team for panel interviews.
- Kept track of payment invoices and department budgets per state and museum guidelines.
- Coordinated travel and processed necessary request information as according to the state guidelines.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Coordinated events and worked on ad hoc projects.
Executive Assistant II
Harris Williams
07.2022 - 11.2023
- Provided executive level support to managers at the management hierarchy level 3 by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated events and worked on ad hoc projects.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Updated and maintained confidential databases and records.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Took notes and dictation at meetings.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Responsible for the planning and execution of internal and external cocktail events, holiday parties, training sessions and department group activities
- Responded to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements
- Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time
- Prepared complex management reports/documents by gathering, organizing, summarizing and analyzing data
- Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases
- Handled confidential and sensitive information with discretion and tact.
Regional Executive Assistant
CareMore/Anthem Inc.
07.2018 - 07.2022
- Regional Administrative Assistant responsible for support of the leaders in the Virginia, D.C., and Connecticut Markets
- Planned and executed a full site closure and the opening of new CareMore clinic by coordinating furniture pickup, clean up schedules, equipment delivery and site construction schedules
- Used innovation and creativity to create and coordinate Community Health and Training Events around the Richmond area to suit the needs of the Elderly population
- Planned and Coordinated Corporate events, seminars and training for the entire VA CareMore market
- Responsible for the maintenance of the offices by way of ordering office supplies, medical equipment, and marketing supplies for the market
- Implemented procedures for onboarding of new associates
- Examined and interpreted confidential correspondence and general files for superiors
- Capable of writing clear, concise, and comprehensive reports and meeting minutes
- Provided accurate technical expertise with Collating and assembling materials, making arrangements for meetings/presentations
- Prepared forms and reviews documentation for conformance with internal policies and procedures
- Performed various administrative duties, such as making extensive travel arrangements, making complete arrangements for conferences, composing complex but nontechnical correspondence
Administrative Assistant III
Capital One Bank
02.2013 - 01.2018
- Company Overview: Digital Technology
- Responsible for Calendar and time management for 4-5 Senior Directors and Directors
- Answered incoming calls and provided support as required by taking inclusive messages that allow manager to respond effectively
- Autonomously provide assistance as required
- Fielding requests and serving as the main point of contact for the executive
- Partnered with leadership and supporting team to effectively understand business priorities, deadlines, and goals
- Coordinated board and committee meetings, including schedules and information preparation and distribution
- Light project coordination, to include leading or participating in planning small events (examples include leadership offsites, team planning sessions for 100+ associates, networking events, team fun events, town hall meetings)
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events
- Scheduled travel and create expense reports using Capital One systems
- Provided clerical support to company employees, including copying, faxing and file management
- Maintains confidential records and files
- Created expense reports, budgets and filing systems
- Maintained Director's calendar and time and attendance for documentation purposes
- Digital Technology
Special Legal Processing/DNE Reclamations
Capital One Bank
09.2011 - 09.2013
- Accurately filed documents related to Levies, Garnishments, Restraints, Reclamations
- Answered in relation to Levies, Garnishments, Restraints, Reclamations questions from branches and customers, and state agencies
- Received, and in accordance and compliance with the bank’s policies and procedures, as well as any applicable federal and state laws, process Levies, Garnishments, and Restraints, and Child Support Enforcement Requests from various state and federal agencies
- Adhered to proper filing procedures to ensure correct protocol applied to current and outdated files and maintained proper and up to date files of customer accounts
- Pulled, separated, distributed and processed checks for the daily entry
- Maintained and tracked department productivity and stats
Education
Bachelor of Science - Interdisciplinary Studies
Norfolk State University
Skills
- Travel administration
- Document handling
- Scheduling
- Meeting planning
- Schedule & calendar planning
- Professional and mature
- Multi-line phone proficiency
- Videoconference preparation
- Self-starter
- Report generation
- Project planning
- Expense reporting
Certification
- State of Virginia Notary
- Professional Administrative Assistant
Timeline
Long Term Substitute Teacher
Petersburg Public Schools
09.2024 - Current
Executive Assistant
Virginia Museum of Fine Arts
11.2023 - 06.2024
Executive Assistant II
Harris Williams
07.2022 - 11.2023
Regional Executive Assistant
CareMore/Anthem Inc.
07.2018 - 07.2022
Administrative Assistant III
Capital One Bank
02.2013 - 01.2018
Special Legal Processing/DNE Reclamations
Capital One Bank
09.2011 - 09.2013
Bachelor of Science - Interdisciplinary Studies
Norfolk State University
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