Nikki Penn
Suitland,Maryland
Summary
Finance and administration professional with strong focus on team collaboration and achieving results. Adept at financial planning, budgeting, and resource management. Proven ability to adapt to changing organizational needs and deliver impactful solutions. Known for reliability, strategic thinking, and effective communication.
Overview
35
35
years of professional experience
Work History
Senior Finance and Administration Manager
The Asia Foundation
08.2007 - Current
- Managed The Asia Foundation’s Washington Office to include cash flow management, record keeping, petty cash reconciliation bank reconciliation and per diems
- Responsible for yearly budgets between 2 and 3 million dollars for the Washington program and for The International Relations program
- Worked on grants to include legal compliance, finance reports and grant documentation letter
- Procurement with subcontractors, frequent interaction and problem-solving skills
- Worked with Women’s Empowerment Program on Expert Help projects
- Tracking up to 30 projects to include transferring costs, opening new projects and keeping spreadsheets for monthly review
- Acted as a liaison between the Washington Office and the San Francisco office
- Occasional travel overseas to the Asia Foundations 18 offices in Asia to assist with auditing, financial work and attending the Finance Workshop in Thailand
- Responsible for cutting checks in QuickBooks, reconciling corporate cards for the Washington office and handling invoices
Finance Associate
Educational Statistics Services Institute
11.2000 - 10.2006
- Responsible for the management of funds including coordination with The National Center Education Statistics (NCES) and the Central Business Office (CBO) of the American Institutes of Research
- Preparation, dissemination and reconciliation of monthly financial reports
- Assists with the efficient maintenance of ESSI’s project database
- Assists with the development of budgets
- Develops and maintains an up-to-date list of contacts and disseminates to ESSI staff and organizations
- Stay abreast of project subcontractors and task orders
- Coordination of contracts, work authorization and consulting orders
- Requesting and obtaining invoices, recording all project information and paperwork
- Ensuring project leaders submit progress reports
- Reviewing invoices to ensure proper allocation of projects
Field Office Manager
The Clark Construction Group, Inc.
04.1994 - 11.2000
- Provide Project Management support for Project Executive to include monitoring subcontractor activities, request for payments and progress payment tracking, budget management, scheduling of conferences and meetings
- Process accounts payable, track vendor payments and handle field/confidential payroll processing for 100+ employees
- Maintain control of confidential employee information and update databases for subcontractor and company information
- Perform initial assessment and cost analysis of equipment and material needs of the project
- Contact vendors to procure and arrange delivery of such
- Monitor current use of equipment for the purpose of controlling costs and perform monthly inventory checks, providing monthly reports
- Act as a liaison between main office and field employees; preparing paperwork for transfer, hiring and termination of employees, assisting employees with selection of benefit packages and schedule employee training
- Posting of shop drawings, gathering information for the team and other duties as assigned
Secretary
PSI Associates
03.1990 - 04.1994
- Recorded daily accounts receivable checks with report generation
- Maintained schedules, agenda, travel arrangements and correspondence
- Administration duties: typing, filing, phones and adhering to company deadlines
Education
Bachelor’s Degree - Sociology
University of Maryland
College Park, U.S. Maryland12.1989
Skills
- Quickbooks
- Microsoft Excel
- Accounts payable
- Payroll management
- Accounts receivable
- Cost control
- Bank reconciliation
- Deposit processing
- Billing
- Cash flow management
- Invoice preparation
- Project finance
- Teamwork
- Time management
Primary Phone
301-803-8274
Timeline
Senior Finance and Administration Manager
The Asia Foundation
08.2007 - Current
Finance Associate
Educational Statistics Services Institute
11.2000 - 10.2006
Field Office Manager
The Clark Construction Group, Inc.
04.1994 - 11.2000
Secretary
PSI Associates
03.1990 - 04.1994
Bachelor’s Degree - Sociology
University of Maryland
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