Nikki Scott
Stafford,VA
Summary
Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, payroll, database management, vendor and contract management. Adept at working effectively unsupervised and quickly mastering new skills. Strong work ethic and eager to contribute to a dynamic team and support organizational goals.
Overview
14
14
years of professional experience
Work History
Finance Assistant
National Hispanic Medical Association
Washington, DC
11.2023 - Current
- Review and verify invoices and check requests
- Collect, verify, & process employee expenses & reimbursements
- Reconcile American Express statements monthly and save all receipts electronically.
- Managed and implemented Time & Attendance module in Paychex and oversaw transition from hardcopies to online submission
- Researched new products or services that could potentially benefit the company financially.
- Monitored timekeeping records for accuracy and completeness.
- Maintained accurate records of employee information such as wages, performance reviews, benefits, leaves of absence.
Corporate Administration Manager
Lifecycle Construction Services
Fredericksburg, VA
04.2021 - 11.2022
- Organized office operations and procedures, including filing systems, record keeping, data entry, mail distribution and other clerical services.
- Process & manage multi-state bi-weekly payroll-related tasks in ADP including but not limited to: Calculating payable hours, timecards, direct deposits, commissions, bonuses, taxes, and deductions.
- Collecting & verifying employee expenses & reimbursements
- Develop & administer employee benefits programs & procedures for all company personnel
- Manage onboarding & offboarding processes, including conducting background checks, employment verification, & processing paperwork
- Process vendor invoices for accuracy & proper coding, route invoices to appropriate owners for review, & ensure invoices are fully approved prior to payment processing
- Maintain Accounts Receivable invoicing & records to ensure invoicing is accurate
- Reconcile American Express statements monthly and save all receipts electronically.
Contract Specialist
Lifecycle Construction Services
Fredericksburg, VA
12.2017 - 04.2021
- Draft, review, & distribute all vendor contracts, packages, change orders, and purchase orders
- Review and process invoices billed to the Government
- Manage certified payroll process for all jobs submitted to the Government
- Oversee and manage check run processes and accounts payable system
- Maintain tracking system for all new projects and all project budgets
- Aid in implementation process for Procore Project Management Software
- Manage beginning stages of two start-up companies and issuance of contracts
- Liaison for internal and external parties regarding invoices and payments, contracts, inquiries, compliance, and submissions; resolve issues in a timely and efficient manner.
Company Accountant
Tovan Enterprises Inc
Stafford, VA
11.2016 - 12.2017
- Reviewed and verified invoices and check requests
- Prepared and processed electronic transfers and payments
- Prepared and performed check runs
- Posted transactions to journals, ledgers, and other records
- Performed monthly, quarterly, and annual accounting activities which included reconciliations of bank and credit card accounts, coordination and completion of annual audits, and reviewed financial reports/support as necessary
- Updated payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
- Managed workflow to ensure all payroll transactions were processed accurately and timely
Staff Accountant
Oceana
Washington, DC
06.2016 - 11.2016
- Managed day-to-day procure to pay process ensuring payments were completed & accurate
- Verified expenditures were coded to proper accounts and reported segments by analyzing invoice/expense reports and recording
- Verified vendor accounts by reconciling monthly statements/invoices against approved contracts & purchase orders, research & correct discrepancies
- Managed distribution & termination process for corporate credit cards & monthly statements
- Maintained all accounts payable reports, spreadsheets, and corporate accounts payable files
- Completed requested materials and assisted in preparing assigned schedules for the annual audit
Contract Specialist
Lifecycle Construction Services
Fredericksburg, VA
08.2013 - 06.2016
- Draft, review, & distribute all vendor contracts, packages, change orders, and purchase orders
- Review and process invoices billed to the Government
- Manage certified payroll process for all jobs submitted to the Government
- Oversee and manage check run processes and accounts payable system
- Maintain tracking system for all new projects and all project budgets
- Aid in implementation process for Procore Project Management Software transition
- Manage beginning stages of two start-up companies and issuance of contracts
- Liaison for internal and external parties regarding invoices and payments, contracts, inquiries, compliance, and submissions; resolve issues in a timely and efficient manner.
- Assisted Project Managers with material for Subcontractors & Federal resources
- Performed A/P processing & bookkeeping in Viewpoint Software Program
- Ensured that subcontractors were in compliance with their contract
Revenue Clerk
Oceana
Washington, DC
06.2010 - 08.2013
- Processed Oceana’s daily donations received by mail, wire, & online
- Accurately recorded all daily receipts in Oceana’s tracking systems & Microsoft Excel spreadsheet
- Processed member donations for auctions & special events
- Prepared & mailed out tax acknowledgements for all contributions received over $250
- Maintained records of all grants & funds awarded during the year
- Submitted monthly departmental reports to Executive Board
- Managed workplace giving & matching donations
- Used Informz to prepare & send out CEO’s monthly emails to donor
Education
Bachelor of Science - Accounting
Strayer University
Stafford09-2017
Associate of Science -
Northern Virginia Community College
Annandale, VA01-2004
Some College (No Degree) -
Savannah College of Art And Design
Savannah, GASkills
- Payroll
- Accounts Payable
- Accounts Receivable
- Skilled in ADP and Paychex
- Data Entry
- Interpersonal and verbal communication
- Business Administration
- Human Resources Management
- Proficient in Office 365
References
References available upon request.
Timeline
Finance Assistant
National Hispanic Medical Association
11.2023 - Current
Corporate Administration Manager
Lifecycle Construction Services
04.2021 - 11.2022
Contract Specialist
Lifecycle Construction Services
12.2017 - 04.2021
Company Accountant
Tovan Enterprises Inc
11.2016 - 12.2017
Staff Accountant
Oceana
06.2016 - 11.2016
Contract Specialist
Lifecycle Construction Services
08.2013 - 06.2016
Revenue Clerk
Oceana
06.2010 - 08.2013
Bachelor of Science - Accounting
Strayer University
Associate of Science -
Northern Virginia Community College
Some College (No Degree) -
Savannah College of Art And Design
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