Nikki Tisdale
Scottsdale,AZ
Summary
Highly efficient Executive Assistant and skilled Event Coordinator with decades of exemplary experience. Strong proficiency in multitasking abilities, discretion with confidential information, managing complex travel and calendar schedules and improving office workflows to enhance productivity across both public and private sectors. Highly experienced in large scale, multi-faceted event planning and full-scale event coordination for global luxury events, seminars, hospitality, talent sourcing, with exceptional negotiation and contract facilitation, boasting substantial experience in concept development, design execution, and event production. Displays strong proficiency in developing creative themes and designs to enhance event aesthetics and ambiance. Possess impressive leadership skills with an ability to manage cross-functional teams for smooth event execution and optimized workflows. In-depth understanding and adaptability of all personality types, with personal and brand protection, loyalty, confidentiality, hospitality and dedication as top priorities.
Overview
20
20
years of professional experience
Work History
Executive & Personal Assistant
Total Customized Revenue Management
Scottsdale, AZ
04.2024 - Current
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Coordinated multiple schedules using online calendaring system.
- Coordinated events, conferences, seminars and workshops as requested by the Owner.
- Utilized technology efficiently, including MS Office and CRM systems, to enhance productivity and organization.
- Attended trade shows and industry events to stay informed about new products and market trends.
Senior Event Producer
Clever Investor
Scottsdale, AZ
04.2021 - Current
- Successfully designed, created, coordinated, and managed more than three dozen conventions, seminars, and private events, ranging in size from 50 attendees to 3,000+ attendees at venues ranging from MGM Las Vegas and other 5-star resorts, nightclubs, conference halls, event and seminar venues, remote popups, virtual events, and more.
- Repeatedly sourced, coordinated, and negotiated top-level talent, Grammy award-winning entertainment, and celebrity speakers through personal connections.
- Coordinated and allocated equipment, supplies and staff for events.
- Worked with professional and trade associations to create memorable and successful events.
- Arranged and managed security personnel.
- Coordinated with cities and counties to employ and deploy local law enforcement for venue security.
- Sourced and negotiated printing and supply vendors to meet the unique requirements of each event.
- Applied industry knowledge and personal expertise to customize meetings, conferences and conventions to specific standards.
- Chose facilities, inspected national spaces, and planned set up and execution to exceed client expectations.
- Identified opportunities for cost savings through efficient resource utilization.
- Created detailed production schedules and coordinated all logistical elements related to the event.
- Provided on-site event management of staff and productions to ensure successful execution of the event.
- Oversaw all aspects of event planning, including venue selection, catering arrangements, transportation logistics, audio and visual services, vendor contracts, set design and staging.
- Selected catering services for different types of events, balancing cost, menu and term options against client demands.
- Supported accurate financial recordkeeping by closely checking bills and approving payments.
- Conducted site visits at potential venues to assess suitability for various types of events.
Executive Assistant
Keyser
Scottsdale, AZ
10.2016 - 06.2018
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Helped with end-to-end event planning process through meetings, walk-throughs and day-of execution.
- Coordinated and executed over XX large-scale events annually, including logistics, vendor management, and attendee experience.
- Designed event themes and coordinated decorations, audio and visual equipment, and promotional materials to enhance event atmosphere.
Executive Assistant to the Chief Executive Officer
Zuza | Marketing Asset Management
Scottsdale, AZ
10.2014 - 09.2016
- Coordinated executive communications, including taking calls, responding to emails and interfacing with clients.
- Managed special projects as assigned by the CEO in a timely manner.
- Provided support to other executives within the organization as required.
- Organized events hosted by the CEO, including planning logistics and coordinating catering services.
- Prepared financial analysis reports on various topics requested by the CEO.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Executed special objectives and projects in response to executive team and board member requests.
Executive Assistant to the Chief Executive Officer
Custom Built Personal Training
San Luis Obispo, CA
07.2010 - 10.2014
- Assisted in creating employee handbooks, job descriptions, SOPs, and other documents related to onboarding processes.
- Monitored progress of new hires throughout their first year of employment with advanced KPIs.
- Maintained accurate records of all new hire documentation in compliance with applicable laws and regulations.
- Organized events such as team lunches or group activities to foster positive relationships between new hires and existing staff members.
- Trained new hires on company policies, procedures, and processes related to sales operations.
- Created detailed plans for resource allocation in order to support expansion initiatives.
Co-Owner/Event Coordinator
Le Festin
San Luis Obispo, CA
03.2009 - 07.2010
- Developed and implemented a comprehensive business plan to launch the company.
- Assisted in developing pricing policies based on competitive market conditions.
- Built long-term relationships with lucrative clients by utilizing active listening, effective communication and dynamic interpersonal skills.
- Negotiated terms and conditions of client contracts to ensure mutual satisfaction.
- Researched industry trends and best practices related to revenue management.
- Developed and implemented event strategies, including budgeting, timelines, logistics and vendor relationships.
Executive Assistant to the Chief Executive Officer
Prince Lionheart
Santa Maria, CA
03.2009 - 06.2010
- Provided support during major corporate initiatives such as rebranding or website redesigns.
- Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.
- Recognized by management for providing exceptional customer service.
- Collaborated with other departments such as marketing, merchandising, operations, to ensure smooth functioning of overall store operations.
- Negotiated contracts with major retailers on a national level.
- Managed customer relationships with key stakeholders in the retail industry.
- Set up meeting and event logistics for senior management and updated calendars.
Senior Event Coordinator
Carolina Yacht Club
Charleston, SC
10.2004 - 01.2009
- Negotiated contracts with venues, caterers, and entertainment providers to secure favorable terms and pricing.
- Managed inventory of event supplies and equipment, ensuring availability and condition for upcoming events.
- Coordinated and executed over XX large-scale events annually, including logistics, vendor management, and attendee experience.
- Liaised with clients to understand their vision and requirements, customizing events to meet their specific needs.
- Worked with professional and trade associations to create memorable and successful events.
- Designed contracts, collected fees, and booked venues for events.
- Drove growth in event management business by continuously researching and implementing improved strategies to exceed client expectations.
- Provided on-site management during events, ensuring the smooth running of activities and resolving any issues that may arise.
- Analyzed past performance data from previous events in order to improve future ones.
Education
Bachelor of Science - Business Administration And Management
College of Charleston
Charleston, SC12-2006
Bachelor of Science - Communications
College of Charleston
Charleston, SC12-2006
Skills
- Budgeting and Finance
- Catering Coordination
- Vendor Management
- Staff Oversight
- Event requirements gathering
- Event Design
- Travel Coordination
- Vendor Relationship Management
- Celebrity Talent Acquisitions
- Project Management
- Calendar Management
- Strong Problem Solver
- Conference Planning
- QuickBooks Expert
- Meticulous attention to detail
- Customer Service-Oriented
- Articulate and well-spoken
- Payroll Management
References
References available upon request.
Timeline
Executive & Personal Assistant
Total Customized Revenue Management
04.2024 - Current
Senior Event Producer
Clever Investor
04.2021 - Current
Executive Assistant
Keyser
10.2016 - 06.2018
Executive Assistant to the Chief Executive Officer
Zuza | Marketing Asset Management
10.2014 - 09.2016
Executive Assistant to the Chief Executive Officer
Custom Built Personal Training
07.2010 - 10.2014
Co-Owner/Event Coordinator
Le Festin
03.2009 - 07.2010
Executive Assistant to the Chief Executive Officer
Prince Lionheart
03.2009 - 06.2010
Senior Event Coordinator
Carolina Yacht Club
10.2004 - 01.2009
Bachelor of Science - Business Administration And Management
College of Charleston
Bachelor of Science - Communications
College of Charleston
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