Nila Hamidian
Irvine,CA
Summary
Organized and motivated professional with over five years of experience supporting administrative, accounting, and marketing operations. My background includes financial reporting, internal communications, and project coordination, making me a valuable asset to any fast-paced team. I bring a strong ability to streamline workflows, manage competing priorities, and build effective relationships across departments. With a proactive mindset and commitment to quality, I consistently contribute to team success and operational improvement.
Overview
7
7
years of professional experience
Work History
Administrative Assistant / Marketing Coordinator
Rick Engineering
Irvine, CA
01.2023 - Current
- Supported the development and submission of proposals for public and private sector clients, conducting content reviews, formatting checks, and quality control to ensure compliance with client requirements and internal standards
- Partnered with project managers on project creation within the system to initiate billing, organize documentation, and streamline workflow from the start
- Prepared and distributed weekly financial summaries, including accounts receivable reports and updates to support strategic planning and stakeholder communication
- Created project billing worksheets and collaborated with project teams to optimize time tracking, revenue accuracy, and internal reporting
- Maintained the internal Employee Hub by publishing company-wide updates, resources, and announcements to ensure consistent internal communication
- Coordinated internal meetings, team events, and executive schedules, ensuring smooth execution across departments
- Took on quality-related responsibilities, such as reviewing proposal deliverables and identifying internal process improvements to support greater consistency and accountability
- Managed monthly reconciliation of credit card expenses and employee reimbursements, ensuring proper documentation and policy compliance
- Liaised with IT support and maintained office supply inventory to support a well-equipped and efficient work environment
- Processed incoming and outgoing invoices with a focus on documentation accuracy and timely vendor coordination
Office Administrator / Accounting Assistant
Law Offices of Samer Habbas & Associates
IRVINE, CA
06.2021 - 01.2023
- Oversaw all administrative and accounting workflows, including file organization and data entry
- Managed vendor correspondence, legal document mailings, and financial records
- Collected and processed W-9s and settlement payments for providers
- Created internal databases for personnel and financial records
- Scheduled and set up conference rooms for legal meetings and client consultations
- Managed marketing events and coordinated promotional activities
- Ran office-wide events and managed business reputation through Yelp and Google reviews
Front Desk Agent
LA Fitness
Irvine, CA
10.2018 - 07.2020
- Managed phone lines and assisted with customer inquiries and account issues
- Acted as keyholder; opened and closed facility independently
- Supported sales and member engagement; processed new membership contracts
Education
Bachelor of Science - Kinesiology
California State University, Fullerton
Fullerton, CA05-2025
Skills
- Administrative support
- Project Coordination & Deltek Software
- Financial Reporting & Invoice Management
- Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Internal Communications & Event Planning
- Proposal Writing & Strategic Planning
- Multi-task management
- Documentation and recordkeeping
- Computer proficiency
- Data entry
- Highly organized
- Scheduling and calendar management
- Email management
- Filing
- Documentation and reporting
- Office supply management
- Deadline oriented
- Critical thinking
- Database management
- Mail management
- Client relations
- Quality assurance
- Event coordination
- Marketing assistance
- Digital marketing expertise
- Brand marketing
Languages
Persian
Native/ Bilingual
Timeline
Administrative Assistant / Marketing Coordinator
Rick Engineering
01.2023 - Current
Office Administrator / Accounting Assistant
Law Offices of Samer Habbas & Associates
06.2021 - 01.2023
Front Desk Agent
LA Fitness
10.2018 - 07.2020
Bachelor of Science - Kinesiology
California State University, Fullerton
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