Summary
Overview
Work History
Education
Skills
Timeline
Generic

Nina Dean

Richmond,IN

Summary

Driven Administrative Assistant with over 8 years of experience in busy law offices and small businesses. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Committed to streamlining processes to facilitate growth to keep the employees and the office on task and organized.

Overview

10
10
years of professional experience

Work History

Administrative & Marketing Assistant

Shenandoah Shutters
Richmond, VA
9/8/21 - Current
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors and receiving guests to the showroom.
  • Executed record filing system to improve document organization and management.
  • Updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Leveraged accounting software to manage expenses and keep track of finances.
  • Edited documents to improve accuracy of language, flow and readability.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
  • Scheduled office meetings and client appointments for staff teams.
  • Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
  • Maintained company handbook to outline policies and provide insights to company mission and values.
  • Monitored office calendars to plan meetings, activities and travel to maximize productivity, as well as scheduling customer installs and repairs.
  • Posted on all the business social media sites
  • Maintained the company's website from within, including interpreting data from Google ads.
  • Came up with various marketing campaigns to increase and drive sales.

Legal Administrative Assistant

Wood & Wood, P.C.
Richmond, VA
02.2021 - 06.2021
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Prepared drafts of forms, letters and agreements for legal staff use.
  • Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
  • Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
  • Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
  • Scheduled and coordinated meetings between legal teams and clients, including setting up refreshments and preparing materials.
  • Handled office scheduling and made notes for deadlines, motions and other important dates.
  • Filed court documents and legal pleadings with court clerk on behalf of attorneys.
  • Managed accounts and client records of clients, observing confidentiality and extreme discretion.
  • Scheduled appointments, court appearances and depositions for busy law firm.

Legal Administrative Assistant

Parker Pollard Wilton & Peaden
Richmond, VA
08.2014 - 12.2018
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Prepared drafts of forms, letters and agreements for legal staff use.
  • Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
  • Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
  • Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
  • Scheduled and coordinated meetings between legal teams and clients, including setting up refreshments and preparing materials.
  • Handled office scheduling and made notes for deadlines, motions and other important dates.
  • Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
  • Managed accounts and client records of clients, observing confidentiality and extreme discretion.
  • Scheduled appointments, court appearances and depositions for busy law firm.

Substitute Teacher

Henrico County Public Schools
Richmond, Virginia
01.2011 - 06.2015
  • Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
  • Upheld classroom routines to support student environments and maintain consistent schedules.
  • Maintained day-to-day classroom management and discipline to promote learning initiatives.
  • Kept students on-task with proactive behavior modification and positive reinforcement strategies.
  • Implemented prepared lesson plans in established classrooms.
  • Repeatedly requested as substitute teacher by teachers based on excellent past referrals and trusted performance.

Real Estate Assistant

Long & Foster Real Estate Inc.
Richmond, VA
03.2012 - 03.2013
  • Maintained efficient office operations by handling all errands and administrative functions, including uploading photos and putting listings on MLS.
  • Coordinated appointments to show marketed properties.
  • Kept contacts organized with Constant Contact to maintain readiness for future mailings.
  • Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed filing system, entered data and completed other clerical tasks.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.

Education

Bachelor of Arts - United States Government And Politics

University of Maryland - College Park
College Park, MD

Skills

  • Courtroom Request Forms
  • Legal Research Software
  • Microsoft Office
  • Appointment Scheduling
  • Time Management
  • Subpoenas and Summonses
  • Law Library Maintenance
  • Client Applications Completion
  • Legal Document Preparation
  • Adobe Acrobat
  • Office Administration
  • Case Files Organization
  • Memo Drafting and Typing
  • Document Scanners
  • Records and database administration
  • Business communications
  • Online and traditional marketing
  • Campaign support
  • Scheduling
  • Time management
  • Marketing and advertising
  • Branding
  • Administrative support

Timeline

Legal Administrative Assistant

Wood & Wood, P.C.
02.2021 - 06.2021

Legal Administrative Assistant

Parker Pollard Wilton & Peaden
08.2014 - 12.2018

Real Estate Assistant

Long & Foster Real Estate Inc.
03.2012 - 03.2013

Substitute Teacher

Henrico County Public Schools
01.2011 - 06.2015

Administrative & Marketing Assistant

Shenandoah Shutters
9/8/21 - Current

Bachelor of Arts - United States Government And Politics

University of Maryland - College Park

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Nina Dean