Nina Fallon
Summary
Detail-oriented Administrative Assistant with successful experience in fast-paced office settings. Hardworking and reliable team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Extensive experience in file and document management. Expert at managing multiple tasks in busy environment.
Overview
15
15
years of professional experience
Work History
Administrative Assistant
TheKey/Home Care Assistance/Expicare Nursing
Delray Beach, FL
03.2007 - 05.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Arranged rapid office equipment repair and maintenance with vendors.
- Maintained staff directory and company policy handbook for human resources department.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Coached new employees on administrative procedures, company policies and performance standards.
Education
High School Diploma -
Forest Hill High School
West Palm Beach, FLSkills
- Multi-Line Telephone Systems
- Supply Inventory Control
- Ease with Computers and Technology
- Appointment Coordination
- Database and Client Management Systems
- Multitasking and Time Management
- Confidentiality and Data Protection
- Document and File Management
- Strong Organizational Skills
- Office Equipment Operation
- Research and Analytical Skills
- Correspondence Writing
- Workers' Compensation Knowledge
- Data Entry Documentation
- Detailed Meeting Minutes
- Mail Management
- Spreadsheet Management
- Memo Preparation
- Document Sorting
- Meeting Planning
- Visitor Relations
- Directing Repairs
- PC Proficiency
- Directory Maintenance
- Client Correspondence
- Organizing and Categorizing Data
- Office Supplies and Inventory
- Call Prioritization
- Mail Routing and Distribution
- Reception Duties
- Postage Meter
- Database Maintenance
- Administrative and Clerical Support
- Remote Conferencing
- Company Directory
- Highly Efficient and Productive
- Administrative Procedures
- Visitor Support
- Writing and Editing Skills
- Staff Orientation and Training
Timeline
Administrative Assistant
TheKey/Home Care Assistance/Expicare Nursing
03.2007 - 05.2022
High School Diploma -
Forest Hill High School
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