Nina Levene
Morrisville,NC
Summary
Motivated individual with a multitude of skills. Expert in administrative work. Strong planner, organizer, leader, and team player who can prioritize multiple assignments, make intelligent decisions, and deliver superior results under heavy deadline pressure. Self-directed and energetic with superior performance in both autonomous or collaborative environments working independently and collaborating with others on group projects.
Overview
11
11
years of professional experience
Work History
Office Manager and Event Planner
Persistent Systems
Morrisville, NC
04.2023 - 02.2024
- Responsible for the management of regional office, liaising with vendors to ensure smooth day to day operation, following Company Procurement, Policy and Procedure.
- Excellent time management skills and ability to multi-task & prioritize work, with a hands-on approach to detail and problem-solving skills
- Liaising with IT, HR and Accounting for the completion of travel expenses; new hire paperwork and the coding and submission of invoices.
- A creative mind with proactive process improvisation approach, self-motivated to plan and organize events from conception to completion.
- Coordinator of all aspects of events, including logistics, scheduling and providing a seamless and engaging experience for all participants
- Developing creative content for events, including flyers, and promotional materials, tailoring the content to the specific goals and themes of each event, ensuring a cohesive and impactful message.
Executive Administrative Assistant
IBM and Global Administration
Durham, NC
09.2022 - 03.2023
- Scheduling meetings working within time zone parameters for international and local team,
- Domestic and International travel arrangements, including the completion of expenses following Corporate Policy and Guidelines
- Read, and reply to correspondence on behalf of Executives
- Maintaining company confidence and protect business operations by keeping sensitive information confidential.
Front Desk Administrative Assistant
Triangle Badminton & Table Tennis
Morrisville, NC
08.2021 - 09.2022
- Managed reception, providing information for new and existing customers
- Answering phones and managing coaches' calendars
- Setting up club leagues, social meet ups, private and corporate events, parties, and table tennis tournaments
- Created flyers for club events.
- Answered incoming calls, redirected callers to the appropriate personnel or department and took messages as needed
- Resolved any customer complaints or issues in a timely fashion following established protocols.
- Worked with housekeeping and maintenance staff to address and resolve building and room issues.
- Monitored visitor access control systems including issuing identification badges when necessary.
Account Specialist at Atlantic Tactical
Safariland
Remote
06.2020 - 08.2021
- Processing of orders and order inquiries from our Regional Law Enforcement Departments, Company Reps, the General Public
- Intricate role to ensure Law Enforcement Uniforms were 100% accurate, completed required paperwork and background checks for each purchase.
- Responded to online inquiries from potential buyers regarding availability, pricing, and features for specific firearms models.
- Worked closely with the sales team in order to provide timely updates on customer accounts.
Account Specialist - Kitchen Exhaust Cleaning
Cintas
Durham, NC
01.2020 - 05.2020
- Duties included, answering customer calls and providing prompt issue resolution, data entry, assisting in account reconciliation, preparing reports and invoices, processing new accounts and orders and occasional miscellaneous projects
- Maintained a database of customer contact information for communication purposes.
- Coordinated efforts with appropriate departments and personnel to promote customer satisfaction.
- Established accounts for new customers and updated existing accounts with current demographic and order information.
Front Desk / Customer Service/Office Admin
Smash Table Tennis, LLC
Reston, VA
05.2016 - 11.2018
- Managed daily operations of recreational facilities.
- Set up and activated customer accounts.
- Facilitated communication between coaches, athletes, parents and guardians, referees.
- Monitored inventory of sporting equipment used in recreational activities.
- Scheduled facility use for various teams, leagues, and other groups using the facility.
- Ensured safety standards were met during sporting activities and events (SafeSport).
- Set up facility areas with supplies, tables and chairs for planned activities.
- Developed marketing plans to promote sports programs and facilities.
Office Manager & Admin Assistant
Wood Partners
Rockville, MD
04.2013 - 05.2016
- Maintained confidential records and files related to executive operations.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate.
- Managed office inventory and placed new supply orders.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information. Coded and entered daily invoices with in-house accounting software.
- Managed, scheduled and coordinated office functions and activities for employees.
Education
Bachelor of Arts - BA - Secretarial Science
West London College
Skills
- Corporate Events
- Organization Skills
- Microsoft Word/Excel/Outlook
- Microsoft Teams
- Microsoft Publisher
- Phone Etiquette
- Concur
- Policy Development
- Administrative Support
- Data Entry
- Special Events Planning
- Time Management
- Problem-Solving
- Team Building
Websites
Timeline
Office Manager and Event Planner
Persistent Systems
04.2023 - 02.2024
Executive Administrative Assistant
IBM and Global Administration
09.2022 - 03.2023
Front Desk Administrative Assistant
Triangle Badminton & Table Tennis
08.2021 - 09.2022
Account Specialist at Atlantic Tactical
Safariland
06.2020 - 08.2021
Account Specialist - Kitchen Exhaust Cleaning
Cintas
01.2020 - 05.2020
Front Desk / Customer Service/Office Admin
Smash Table Tennis, LLC
05.2016 - 11.2018
Office Manager & Admin Assistant
Wood Partners
04.2013 - 05.2016
Bachelor of Arts - BA - Secretarial Science
West London College
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