Nina Ortiz
New York
Summary
Accomplished Accounts Payable Specialist with a high degree of professionalism and strong problem resolution capabilities. Maintains accuracy in processing invoices. Proficient at vendor management and thrives in challenging, fast-paced environments.
Professional in financial operations with solid experience in managing accounts payable processes. Demonstrates strong analytical skills, attention to detail, and problem-solving abilities. Known for effective team collaboration, adaptability, and delivering results. Skilled in invoice processing, vendor management, and financial reporting.
Overview
15
15
years of professional experience
Work History
Accounts Payable Representative
BronxCare Health System
05.2021 - Current
- Process and verify invoices, purchase orders, and expense reports with accuracy and attention to detail
- Manage accounts payable aging report, ensuring timely payment of invoices to vendors
- Reconcile vendor statements and resolve any discrepancies in a timely manner
- Collaborate with internal departments to resolve invoice issues or disputes
- Maintain accurate records of all financial transactions related to accounts payable
- Implement streamlined processes for invoice approval and payment processing, resulting in reduction of turnaround time
- Develop strong relationships with vendors through effective communication and prompt resolution of inquiries or concerns
- Ensure compliance with company policies, procedures, and accounting standards during all accounts payable processes
- Processed high-volume invoices (75-100 invoices daily), ensuring timely and accurate payments to vendors.
Accounts Payable Clerk
Samson Management
05.2019 - 05.2021
- Process payments for vendor invoices, daily entries, and check requests.
- Sort and match PO’s according to in house system requirements.
- Produce Ledger histories for vendors seeking outstanding balances.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Scan, upload, and file all processed paperwork.
- Create monthly folders for filing and organizing files for the AP department.
- Assist accountants in researching files that are not found in the system. Work
- Research and resolve all payment problems.
Accounts Payable Specialist
The Wings Group
01.2016 - 04.2019
- Efficiently process vendor invoices and maintain an up-to-date system.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Protects an organization's value by keeping information confidential.
- Open and assign new vendor accounts.
- Processed invoices, ensuring accuracy and compliance with company policies.
- Managed vendor relationships, resolving discrepancies and maintaining positive communication.
Accounts Payable Clerk/Executive Receptionist
Midboro Management Inc.
01.2011 - 12.2016
- Responsible for all Accounts Payable processes.
- Processed high volumes of invoices accurately and timely, ensuring compliance with company policies.
- Managed vendor relationships, resolving discrepancies and fostering positive communication channels.
- Responsible for weekly check run and positive pay transmission.
- Verifies vendor accounts by reconciling monthly statements.
- Processed invoices and ensured timely payments to vendors.
- Trained new staff on accounts payable procedures and best practices.
- Managed front desk operations, ensuring seamless communication between departments and visitors.
- Coordinated executive schedules, optimizing time management and prioritizing key meetings.
- Developed and maintained filing systems, enhancing document retrieval efficiency for staff.
- Implemented office supply inventory system, reducing waste and improving procurement processes.
- Sorted, received, and distributed mail correspondence between departments and personnel.
Education
Bachelor - Psychology
SUNY Empire State College
Saratoga Springs, NY06-2028
Skills
- Skills: Ability to work with minimal supervision, typing skills and competence with using common office systems and software, discretion and understanding the need for confidentiality, capability to meet deadlines, multitask, and work under pressure
- Proficient in MS Word, Excel, Outlook, and PowerPoint, Adobe, MDS, Lawson, AS400, NAV, MRI, Cantata, Keene, Click On
- Vendor relationship management
- Confidentiality
- Statement reconciliation
- Purchase order management
- Payment scheduling
- Invoice processing
- General ledger maintenance
- Teamwork and collaboration
- Reliability
- Adaptability and flexibility
Timeline
Accounts Payable Representative
BronxCare Health System
05.2021 - Current
Accounts Payable Clerk
Samson Management
05.2019 - 05.2021
Accounts Payable Specialist
The Wings Group
01.2016 - 04.2019
Accounts Payable Clerk/Executive Receptionist
Midboro Management Inc.
01.2011 - 12.2016
Bachelor - Psychology
SUNY Empire State College