Summary
Overview
Work History
Education
Skills
Volunteer Experience
Timeline
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Nina Sappe

Jersey City,NJ

Summary

Executive Assistant with 20+ years of experience with Fortune 500 companies. Key competencies include multi-level reporting; office administration and management; domestic and international travel; event planning; preparation of confidential correspondence; project and database management; and workflow prioritization in fast-paced environments. I'm detail-oriented and highly competent in communicating with internal and external constituents to execute on deliverables. Driven and resourceful administrative professionalism of experience assisting with the work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. With Executive Assistant skills excelling in the offering from high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. I am an Expert at assisting executive teams using exceptional communication and organizational skills.

Overview

18
18
years of professional experience

Work History

Executive Assistant (Global Equity Research)

JP MORGAN CHASE
06.2019 - Current
  • Daily my main duties are to oversee daily operations for three Institutional Investor Ranked Senior Research Analysts and their teams as well
  • Use tact and discretion with confidential information and experiences while demonstrating the ability to complete critical and multiple complex tasks autonomously
  • I arrange and maintain complex travel arrangements and itineraries for both international and domestic travel
  • Assist with monitoring my manager's inbox and respond and/or follow up on the manager's behalf
  • I reconcile and complete expense reports including monitoring of teams' Travel and Expenses
  • I work with my department-appointed Senior Analysts on coordinating Banking/IPO meetings, investor tours, regional marketing, non-deal roadshows, conference calls, and video conferences, including preparing statistical marketing packages to demonstrate distribution as needed.
  • I run research reports and financial models for our Equity Sales Force, and external clients as instructed by my higher-ups.
  • Keep track of all client interactions using our internal Chime database to ensure regulatory requirements are always met.
  • I work diligently and precisely creating while maintaining electronic files connected with systems which entails distribution lists, company contacts, broker votes, and marketing log
  • I have mastered being an employee to demonstrate professional memberships in conjunction with subscriptions including the renewal process on all clients
  • Together I work with our Corporate Access team with Event Center / DealAxis entries and updates
  • Maintain and ordered office supplies while performing inventory and binding machine operations.
  • I am appointed as the backup administrative support "go to person" who helps to assist various Consumer, Healthcare, and Equity Research Management only as needed.
  • As bookkeeper to extensive ever-changing calendar planning for all members including Managing, Executive VP, and multiple Associates/Analysts to the board of Directors.
  • Handles high volume of incoming calls while prioritizing matters and very well delegating task
  • I have been recognized for my ability to easily pivot last-minute changes whether technical or logistical in a professional manner
  • Highly proactive and resourceful with the ability to take effective action in decision-making
  • Great at working in a team environment along with building effective and long-standing work relationships internally and externally
  • Member of Fire Safety Team
  • I create ads for my employer's "hoc" event coordination and management that highlight our Institutional Investor drinks with research that assists in increasing the marketing sales team that helps connect networking for our Senior Analyst Program to demonstrate to potential clients

Executive Assistant (Contract)

JP MORGAN CHASE
04.2019 - 06.2019
  • Department – Energy Investment Banking
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Organized and coordinated conferences and monthly meetings.
  • Answered high volume of phone calls and email inquiries.

Executive Assistant (Contract)

JP MORGAN CHASE
11.2018 - 03.2019
  • Department - Wholesale Payments
  • Handled confidential and sensitive information with discretion and tact.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Conducted research and analyzed data to provide detailed reports on various business topics.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Took notes and dictation at meetings.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Executive Assistant (US CMO Global Brand & Marketing)

METLIFE
02.2012 - 10.2017
  • Appointee of the Broad administrative responsibilities and high workflow prioritization supporting SVP and senior direct reports of the Americas, Europe, and Asia
  • Managed database of external vendor SOW agreements and extensions, created vendor purchase orders, and served as point-of-contact
  • I order office supplies including business cards, electronic devices, VPN tokens, and company store items by bookkeeping with internal expense report within internal share drive.
  • Administered busy calendar; and managed extensive daily call log
  • In-charge of directing logistics for a global marketing symposium including a $15,000 budget and coordinating workshop facilitators
  • Organized additional meeting and event logistics including international and domestic travel arrangements
  • WebEx call set-ups and editing of PowerPoint presentations and documents as needed
  • Performed Project-managed department transition from HP's to MacBook's including processing purchase orders, distribution, auditing, and troubleshooting technical issues for delegation
  • Coordinated lunch-and-learns; and served as liaison between Gravity Systems and MetLife users.

Administrative Assistant (Legal Compliance)

SUN AMERICA FINANCIAL GROUP (AIG)
08.2010 - 01.2011
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Managed filing system, entered data and completed other clerical tasks.
  • Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.
  • Transcribed and organized information to assist in preparing speeches and presentations.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.

Executive Assistant (Trading Team)

CITI CORPORATE AND INVESTMENT BANKING
10.2006 - 12.2008
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Developed and maintained automated alert systems for important deadlines.
  • Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.

Education

Associate in Business Administration & Management -

Hudson County Community College
Jersey City, NJ
06.2025

Skills

  • Microsoft Office Suite
  • Outlook & Lotus Notes
  • SAP
  • Concur
  • TravelPort
  • CWT Travel
  • Amex GBT
  • Teams
  • Salesforce
  • MIDAS
  • PeopleSoft
  • Deem Travel
  • Doc U Sign
  • Smart Access
  • CHIME
  • SharePoint
  • Ariba / WHEM Invoicing
  • Drake Accounting Software
  • Citrix
  • Safari Software
  • Symphony / Skype
  • Zoom
  • Cisco / Avaya
  • Strong Problem Solver
  • Office Management
  • Administrative Support
  • Executive Support
  • Project Planning
  • Resourceful
  • Strategic Planning
  • Phone Etiquette
  • Project Oversight
  • Conference planning

Volunteer Experience

ELIJAH’S PROFESSIONAL TAX SERVICE, Jersey City, NJ, 01/2004, 2018, Administrative Assistant (Part-Time, Seasonal)

Timeline

Executive Assistant (Global Equity Research)

JP MORGAN CHASE
06.2019 - Current

Executive Assistant (Contract)

JP MORGAN CHASE
04.2019 - 06.2019

Executive Assistant (Contract)

JP MORGAN CHASE
11.2018 - 03.2019

Executive Assistant (US CMO Global Brand & Marketing)

METLIFE
02.2012 - 10.2017

Administrative Assistant (Legal Compliance)

SUN AMERICA FINANCIAL GROUP (AIG)
08.2010 - 01.2011

Executive Assistant (Trading Team)

CITI CORPORATE AND INVESTMENT BANKING
10.2006 - 12.2008

Associate in Business Administration & Management -

Hudson County Community College

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Nina Sappe