Summary
Overview
Work History
Education
Skills
Timeline
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Nina Tarleva

Daly City,CA

Summary

Over 19 years of experience in all areas of accounting. Expertise in payroll. Demonstrate excellent professional, interpersonal, communication skills. Quality conscious, detail oriented and constantly acquiring new knowledge and job skills. Full cycle multi-state and international payroll. Dedicated to keeping payroll operations compliant with regulations. Proficient in processing garnishments, calculating leave and applying deductions. Excellent problem-solving, report writing and recordkeeping abilities. Efficient Payroll Administrator knowledgeable about managing payroll for up to 700 employees each period. Adept at reviewing and correcting records, processing payments and funding accounts.

Accounts Payable, Accounts Receivable.

ADP WorkforceNow, Sage Intacct

Ready to bring 20+ years of progressive experience to a new permanent role.

Overview

30
30
years of professional experience

Work History

Payroll Manager

Deem, Inc
Oakland, CA
07.2014 - 08.2023
  • Responsible for full cycle payroll processing for 500+ employees in multiple states and internationally, utilizing ADP WorkforceNow, ADP GL mode, ADP Canada
  • Process bi-weekly multi-state payrolls, vacation payouts and payroll adjustments
  • Prepare and post journal entries for each processed payroll
  • Create and submit bi -weekly 401K contributions report to parent company
  • Reconcile payroll and benefits related GL accounts and resolve any discrepancies
  • Create and maintain Time Off file for accrued/taken hours for all employees
  • Prepare and upload wage/tax accrual, vacation and benefits allocation for month end
  • Prepare and process commission and bonus payments
  • Process employees’ expense reports reimbursement
  • Schedule and process out of sequence payroll(s)
  • Prepare and process manual payroll related pays via EFT / ACH
  • Responsible for registration of new State / SUI / Local payroll tax
  • Partner with international Payroll consultant to ensure timely payroll funding and processing
  • Create ad-hoc reports for finance, HR, and senior management
  • Prepare Quarter-end and Year-end reports
  • Document payroll processes and workflows
  • Provide all required support for audits
  • Payroll representative in HRIS / BambooHR and Sage Intacct implementations
  • Responsible for creating and updating Purchase Orders for all products and services
  • Remind managers in advance about renewal of contracts/subscriptions
  • Maintained company data base with most current contract/SOW/subscription documents
  • Prepared and upload journal entries of monthly financial activities for foreign entities (India, Canada and Ireland)
  • Accounts Receivable: check deposits via bank online application, applying credit cards payments to customers’ accounts

Payroll Accountant

MarketTools, Inc
San Francisco, CA
03.2006 - 11.2012
  • Responsible for full cycle payroll processing for 400+ employees in multiple states and internationally, utilizing ADP PCPW Payroll for Windows and Report Smith report writer
  • Process semi-monthly payrolls, vacation payouts and payroll adjustments
  • Create and submit semi -weekly 401k file contributions to third party provider
  • Prepare and post journal entries for payroll, PTO, 401K twice a month
  • Reconcile payroll and benefits related GL accounts and resolve any discrepancies
  • Create and maintain PTO file for accrued/taken hours for all employees
  • Update employee wage and personal information, deductions, direct deposit, and insurance changes
  • Prepare and process commission and bonus payments
  • Create ad-hoc reports for accounting, HR, and senior management
  • Prepare Quarter-end and Year-end reports
  • Payroll representative in HRIS / Workday implementation
  • Accounts Payable: invoice entries – direct and via purchase order matching, checks runs, EFT / ACH submission, wire transfers
  • Responsible for AXIOM, American Express Travel booking online system

Accountant

Philip Williams and Associates
San Francisco, CA
11.2003 - 03.2006
  • Responsible for all accounting operations for 45+ employees in 2 office locations, 100+ projects and 20+ subconsultants
  • Accounts Receivable – processed cash receipts, applied to customer accounts, recorded and prepared bank deposits
  • Project billing – processed billing and invoices for all projects, and performed cost allocations
  • Accounts Payable – coded and recorded employee expense reimbursements, generated weekly check runs for all vendor payments
  • Payroll – processed bi-weekly through ADP and recorded journal entries
  • Managed deductions for 401K, medical, and other benefits
  • Worked closely with project managers to ensure accuracy of project cost allocation
  • Improved collection processing, resulting in a reduction of overdue balances, shortened invoicing cycle

Accountant

Hauser Architects
San Francisco, CA
07.2001 - 10.2003
  • Prepared monthly loan draws for construction company: collected, processed, properly coded all vendor invoices for submission to the bank, recorded and filed payments
  • Handled various lien waivers and subcontractor payment applications
  • Worked closely with on-site project manager and superintendents to optimize vendor invoice approval process
  • Assisted with resolution of budgeting issues for architectural and construction projects
  • Processed and recorded check runs for employees’ expense reimbursements
  • Tracked vacation, sick leave, PTO and attendance to keep accurate payroll records
  • Handled monthly client project billing, including management of a custom time tracking system to record billable hours
  • Reconciled bank statements

Full Charge Bookkeeper

Tsar Nicoulai Caviar, Inc
San Francisco, CA
10.1996 - 07.2001
  • Processed invoices and handled inquiries from vendors, processed monthly commission for sales reps
  • Performed light payroll duties (ADP)
  • Prepared bank deposits, posted payments to customer accounts, collected on past due accounts

Manager

Vlassoff Porcelain Collection
San Francisco, CA
12.1993 - 10.1995
  • Maintained Accounts Payable, general ledger, inventory
  • Prepared monthly financial statements, coordinated sales
  • Responsible for shipping arrangements and purchase orders

Education

Specialist Diploma - Accounting

Heald Business College
San Francisco
08.1996

Master of Arts - Theory and History of Music

Tashkent Conservatory of Music
Tashkent, Uzbekistan
06.1983

Skills

  • TECHNICAL SKILLS
  • ADP WorkforceNow, BambooHR, NetSuite, Sage Intacct, Great Plains, Microsoft Word and Excel

Timeline

Payroll Manager

Deem, Inc
07.2014 - 08.2023

Payroll Accountant

MarketTools, Inc
03.2006 - 11.2012

Accountant

Philip Williams and Associates
11.2003 - 03.2006

Accountant

Hauser Architects
07.2001 - 10.2003

Full Charge Bookkeeper

Tsar Nicoulai Caviar, Inc
10.1996 - 07.2001

Manager

Vlassoff Porcelain Collection
12.1993 - 10.1995

Specialist Diploma - Accounting

Heald Business College

Master of Arts - Theory and History of Music

Tashkent Conservatory of Music

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Nina Tarleva