Energetic and Hardworking Senior Project Coordinator highly effective at contributing to project success with exceptional administrative skills. Talented problem-solver, conflict manager and document organizer offering 5 years of progressive experience.
Overview
13
13
years of professional experience
Work History
Senior Project Coordinator, Team Lead
Herdman Architecture + Design
01.2019 - Current
Coordinate project schedules with Project Managers, clients, and local jurisdiction to ensure target submittal dates and deadlines are met
Coordinate project calendar to ensure projects are and deliverables are on time
Executive assistance to Principle and Project Managers
Responsible for initial submittal of Entitlement packages, Construction Documents through permit issuance
Communicate fee schedules to Developers and General Contractors
Communicate project milestones and deliverables to Developers, City officials, Engineers, and various vendors as needed
Social Media calendar and posts for Instagram and LinkedIn accounts
Prepare and distribute proposals
Manage kick-off meetings and logistics, to include participants, meeting minutes and deliverables
Manage file transfers, based on current confidentiality protocols
Attend city hall, client, and business development meetings as needed
Sets goals and standards as relates to operational and compliance protocols
Manage out of office calendar, project milestones, and Principal's calendar
Coordinate travel and accommodations
Coordinate and deliver marketing material and gifts for clients and consultants.
Executive Assistant
Business Central
07.2016 - 10.2018
Assisted property managers and tenant clientele for a 200-office suite facility
Acted as single point of contact office regarding tenant invoicing, rent payments, as well as tracked and scheduled client, vendor and maintenance requests
Coordinated client move in/out
Oversaw office reconstruction and configuration
Directed support to building owners
Accounting, to include coding, processing and filing of invoices
Administrative support to tenants, special projects and shipping and receiving.
Marketing and Business Development
Copenbarger and Copenbarger, LLP
07.2012 - 07.2016
Responsible for building and maintaining client and vendor relationships
Coordinated special events, to include client and prospect seminars, workshops, Lunch & Learns, etc., to drive business and partnership development
Managed travel and equipment logistics for attorneys
Calendared scheduling for four attorneys throughout multiple office locations
Managed production, distribution, and destruction of confidential materials
Created and update Excel spreadsheets and PowerPoint presentations for various seminars
Scheduled and managed video conferencing
Coordinated Seminar logistics to include physical location, collateral, meals and post feedback sessions
Facilitated meetings with Financial Advisors and other partners grow the customer base.
File Clerk
Varner and Brandt
05.2011 - 06.2012
Provide office administration support and assistance to attorneys and paralegals with preparation of client portfolios and special projects
Logistics for document transportation and courier services
Ensured portfolio quantities and supplies are received and stocked
Assisted marketing department with assorted mailers
Maintained and organize client documents, conference rooms and assistance with file requests.
Education
Associate of Science - Social and Behavioral Science -
Sierra College
Folsom, CA
01.2013
Skills
Project Tracking Database Technology
Administrative Coordination
Reporting Requirements
Schedule Management
Project Management
Meeting Coordination
Meeting Support
Scope Management
Team Leadership
Client Relations
Documentation Management
References
Available Upon Request
Timeline
Senior Project Coordinator, Team Lead
Herdman Architecture + Design
01.2019 - Current
Executive Assistant
Business Central
07.2016 - 10.2018
Marketing and Business Development
Copenbarger and Copenbarger, LLP
07.2012 - 07.2016
File Clerk
Varner and Brandt
05.2011 - 06.2012
Associate of Science - Social and Behavioral Science -
Research Assistant at İstanbul Okan University | Art, Design and Architecture Faculty | Architecture DepartmentResearch Assistant at İstanbul Okan University | Art, Design and Architecture Faculty | Architecture Department
<ul>
<li>Spearhead the management and oversight of the National Bio and Agro-Defense Facility (NBAF) project, a pivotal national asset developed in partnership with the U.S</li>
<li>Department of Agriculture (USDA) and the U.S</li>
<li>Department of Homeland Security (DHS)</li>
<li>Collaborate with USDA and DHS stakeholders to ensure a seamless transition of operations and mission capabilities from the aging Plum Island Animal Disease Center (PIADC) to NBAF, ensuring uninterrupted research, diagnostics, and training essential to national security</li>
<li>Lead the operational endurance phase, validating work processes and laboratory setups to guarantee compliance with the highest safety and biocontainment standards, particularly in biosafety level-4 (BSL-4) environments</li>
<li>Act as the hiring manager, conducting interviews and selecting high-quality employees to ensure the success of both DCA and NBAF</li>
<li>Serve as a subject matter expert pert for the payroll system Paychex, overseeing and approving payroll for 63 officers biweekly while managing paid time off and leave requests to maintain the security posture for the facility</li>
<li>Monitor project milestones, providing critical updates to senior management and stakeholders while ensuring alignment with USDA's mission objectives and federal guidelines</li>
<li>Direct the development and execution of strategic initiatives to facilitate efficient collaboration with federal partners, ensuring all laboratory operations adhere to regulatory requirements set forth by the Federal Select Agent Program (FSAP)</li>
<li>Foster a culture of excellence and professionalism within the team, emphasizing rigorous training, safety compliance, and operational integrity as key components of NBAF's mission to safeguard public health and the nation's food supply</li>
<li>Monitored budgeting activities by tracking expenditures and providing regular updates to management.</li>
<li>Analyzed existing processes within a department or organization in order to identify areas for improvement or increased efficiency.</li>
<li>Implemented quality control measures throughout each stage of a project's lifecycle.</li>
<li>Worked closely with senior managers to ensure that all projects were completed according to schedule.</li>
<li>Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.</li>
<li>Provided administrative support to the Project Manager in order to facilitate successful project outcomes.</li>
<li>Prepared monthly progress reports summarizing key accomplishments achieved since the last report.</li>
<li>Trained junior staff on best practices for managing multiple projects simultaneously.</li>
</ul> at Defense Contracting Activity, LLC<ul>
<li>Spearhead the management and oversight of the National Bio and Agro-Defense Facility (NBAF) project, a pivotal national asset developed in partnership with the U.S</li>
<li>Department of Agriculture (USDA) and the U.S</li>
<li>Department of Homeland Security (DHS)</li>
<li>Collaborate with USDA and DHS stakeholders to ensure a seamless transition of operations and mission capabilities from the aging Plum Island Animal Disease Center (PIADC) to NBAF, ensuring uninterrupted research, diagnostics, and training essential to national security</li>
<li>Lead the operational endurance phase, validating work processes and laboratory setups to guarantee compliance with the highest safety and biocontainment standards, particularly in biosafety level-4 (BSL-4) environments</li>
<li>Act as the hiring manager, conducting interviews and selecting high-quality employees to ensure the success of both DCA and NBAF</li>
<li>Serve as a subject matter expert pert for the payroll system Paychex, overseeing and approving payroll for 63 officers biweekly while managing paid time off and leave requests to maintain the security posture for the facility</li>
<li>Monitor project milestones, providing critical updates to senior management and stakeholders while ensuring alignment with USDA's mission objectives and federal guidelines</li>
<li>Direct the development and execution of strategic initiatives to facilitate efficient collaboration with federal partners, ensuring all laboratory operations adhere to regulatory requirements set forth by the Federal Select Agent Program (FSAP)</li>
<li>Foster a culture of excellence and professionalism within the team, emphasizing rigorous training, safety compliance, and operational integrity as key components of NBAF's mission to safeguard public health and the nation's food supply</li>
<li>Monitored budgeting activities by tracking expenditures and providing regular updates to management.</li>
<li>Analyzed existing processes within a department or organization in order to identify areas for improvement or increased efficiency.</li>
<li>Implemented quality control measures throughout each stage of a project's lifecycle.</li>
<li>Worked closely with senior managers to ensure that all projects were completed according to schedule.</li>
<li>Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.</li>
<li>Provided administrative support to the Project Manager in order to facilitate successful project outcomes.</li>
<li>Prepared monthly progress reports summarizing key accomplishments achieved since the last report.</li>
<li>Trained junior staff on best practices for managing multiple projects simultaneously.</li>
</ul> at Defense Contracting Activity, LLC
Project Manager & Project Coordinator Team Lead at Johnson Controls Inc. o/a Tyco Integrated Fire and SecurityProject Manager & Project Coordinator Team Lead at Johnson Controls Inc. o/a Tyco Integrated Fire and Security