Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Nina Wagner

Summary

Energetic and Hardworking Senior Project Coordinator highly effective at contributing to project success with exceptional administrative skills. Talented problem-solver, conflict manager and document organizer offering 5 years of progressive experience.

Overview

13
13
years of professional experience

Work History

Senior Project Coordinator, Team Lead

Herdman Architecture + Design
01.2019 - Current
  • Coordinate project schedules with Project Managers, clients, and local jurisdiction to ensure target submittal dates and deadlines are met
  • Coordinate project calendar to ensure projects are and deliverables are on time
  • Executive assistance to Principle and Project Managers
  • Responsible for initial submittal of Entitlement packages, Construction Documents through permit issuance
  • Communicate fee schedules to Developers and General Contractors
  • Communicate project milestones and deliverables to Developers, City officials, Engineers, and various vendors as needed
  • Social Media calendar and posts for Instagram and LinkedIn accounts
  • Prepare and distribute proposals
  • Manage kick-off meetings and logistics, to include participants, meeting minutes and deliverables
  • Manage file transfers, based on current confidentiality protocols
  • Attend city hall, client, and business development meetings as needed
  • Sets goals and standards as relates to operational and compliance protocols
  • Monitor operational efficiencies, implementing applicable changes
  • Manage out of office calendar, project milestones, and Principal's calendar
  • Coordinate travel and accommodations
  • Coordinate and deliver marketing material and gifts for clients and consultants.

Executive Assistant

Business Central
07.2016 - 10.2018
  • Assisted property managers and tenant clientele for a 200-office suite facility
  • Acted as single point of contact office regarding tenant invoicing, rent payments, as well as tracked and scheduled client, vendor and maintenance requests
  • Coordinated client move in/out
  • Oversaw office reconstruction and configuration
  • Directed support to building owners
  • Accounting, to include coding, processing and filing of invoices
  • Administrative support to tenants, special projects and shipping and receiving.

Marketing and Business Development

Copenbarger and Copenbarger, LLP
07.2012 - 07.2016
  • Responsible for building and maintaining client and vendor relationships
  • Coordinated special events, to include client and prospect seminars, workshops, Lunch & Learns, etc., to drive business and partnership development
  • Managed travel and equipment logistics for attorneys
  • Calendared scheduling for four attorneys throughout multiple office locations
  • Managed production, distribution, and destruction of confidential materials
  • Created and update Excel spreadsheets and PowerPoint presentations for various seminars
  • Scheduled and managed video conferencing
  • Coordinated Seminar logistics to include physical location, collateral, meals and post feedback sessions
  • Facilitated meetings with Financial Advisors and other partners grow the customer base.

File Clerk

Varner and Brandt
05.2011 - 06.2012
  • Provide office administration support and assistance to attorneys and paralegals with preparation of client portfolios and special projects
  • Logistics for document transportation and courier services
  • Ensured portfolio quantities and supplies are received and stocked
  • Assisted marketing department with assorted mailers
  • Maintained and organize client documents, conference rooms and assistance with file requests.

Education

Associate of Science - Social and Behavioral Science -

Sierra College
Folsom, CA
01.2013

Skills

  • Project Tracking Database Technology
  • Administrative Coordination
  • Reporting Requirements
  • Schedule Management
  • Project Management
  • Meeting Coordination
  • Meeting Support
  • Scope Management
  • Team Leadership
  • Client Relations
  • Documentation Management

References

Available Upon Request

Timeline

Senior Project Coordinator, Team Lead

Herdman Architecture + Design
01.2019 - Current

Executive Assistant

Business Central
07.2016 - 10.2018

Marketing and Business Development

Copenbarger and Copenbarger, LLP
07.2012 - 07.2016

File Clerk

Varner and Brandt
05.2011 - 06.2012

Associate of Science - Social and Behavioral Science -

Sierra College
Nina Wagner