Nina Wagner
Summary
Energetic and Hardworking Senior Project Coordinator highly effective at contributing to project success with exceptional administrative skills. Talented problem-solver, conflict manager and document organizer offering 5 years of progressive experience.
Overview
13
13
years of professional experience
Work History
Senior Project Coordinator, Team Lead
Herdman Architecture + Design
01.2019 - Current
- Coordinate project schedules with Project Managers, clients, and local jurisdiction to ensure target submittal dates and deadlines are met
- Coordinate project calendar to ensure projects are and deliverables are on time
- Executive assistance to Principle and Project Managers
- Responsible for initial submittal of Entitlement packages, Construction Documents through permit issuance
- Communicate fee schedules to Developers and General Contractors
- Communicate project milestones and deliverables to Developers, City officials, Engineers, and various vendors as needed
- Social Media calendar and posts for Instagram and LinkedIn accounts
- Prepare and distribute proposals
- Manage kick-off meetings and logistics, to include participants, meeting minutes and deliverables
- Manage file transfers, based on current confidentiality protocols
- Attend city hall, client, and business development meetings as needed
- Sets goals and standards as relates to operational and compliance protocols
- Monitor operational efficiencies, implementing applicable changes
- Manage out of office calendar, project milestones, and Principal's calendar
- Coordinate travel and accommodations
- Coordinate and deliver marketing material and gifts for clients and consultants.
Executive Assistant
Business Central
07.2016 - 10.2018
- Assisted property managers and tenant clientele for a 200-office suite facility
- Acted as single point of contact office regarding tenant invoicing, rent payments, as well as tracked and scheduled client, vendor and maintenance requests
- Coordinated client move in/out
- Oversaw office reconstruction and configuration
- Directed support to building owners
- Accounting, to include coding, processing and filing of invoices
- Administrative support to tenants, special projects and shipping and receiving.
Marketing and Business Development
Copenbarger and Copenbarger, LLP
07.2012 - 07.2016
- Responsible for building and maintaining client and vendor relationships
- Coordinated special events, to include client and prospect seminars, workshops, Lunch & Learns, etc., to drive business and partnership development
- Managed travel and equipment logistics for attorneys
- Calendared scheduling for four attorneys throughout multiple office locations
- Managed production, distribution, and destruction of confidential materials
- Created and update Excel spreadsheets and PowerPoint presentations for various seminars
- Scheduled and managed video conferencing
- Coordinated Seminar logistics to include physical location, collateral, meals and post feedback sessions
- Facilitated meetings with Financial Advisors and other partners grow the customer base.
File Clerk
Varner and Brandt
05.2011 - 06.2012
- Provide office administration support and assistance to attorneys and paralegals with preparation of client portfolios and special projects
- Logistics for document transportation and courier services
- Ensured portfolio quantities and supplies are received and stocked
- Assisted marketing department with assorted mailers
- Maintained and organize client documents, conference rooms and assistance with file requests.
Education
Associate of Science - Social and Behavioral Science -
Sierra College
Folsom, CA01.2013
Skills
- Project Tracking Database Technology
- Administrative Coordination
- Reporting Requirements
- Schedule Management
- Project Management
- Meeting Coordination
- Meeting Support
- Scope Management
- Team Leadership
- Client Relations
- Documentation Management
References
Available Upon Request
Timeline
Senior Project Coordinator, Team Lead
Herdman Architecture + Design
01.2019 - Current
Executive Assistant
Business Central
07.2016 - 10.2018
Marketing and Business Development
Copenbarger and Copenbarger, LLP
07.2012 - 07.2016
File Clerk
Varner and Brandt
05.2011 - 06.2012
Associate of Science - Social and Behavioral Science -
Sierra College