Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
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Ninette Minguez

Miami,FL

Summary

A dedicated and detail-oriented professional seeking the position of Executive Assistant, where my extensive experience in managing complex schedules, coordinating high-level meetings, and providing exceptional administrative support can contribute to the efficiency and success of the executive team. My goal is to enhance productivity and streamline operations, ensuring the smooth functioning of the executives.

Overview

14
14
years of professional experience
1
1
Certification

Work History

Office Administrator

Provision Property Inspections
05.2021 - Current
  • Assistingbuyers in gaining a more accurate understanding of the property's value, irrespective of the appraisal, by conducting a thorough analysis of each component's deficiencies within the property.
  • Supervised comprehensive real estate inspections reports in accordance with industry standards and local regulations to assess the condition and safety of investment properties.
  • Support the Home Inspector in creating comprehensive reports that encompass detailed findings, accompanied by descriptions, photographs, and recommendations for repairs and improvements.
  • Assist the Inspector in examining the environmental conditions of the property to ensure that factors such as vegetation, grading, and soils do not compromise the structural integrity of the building. Interacted with customers by phone, email, or in-person to provide information.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Reconciled account files and produced monthly reports.
  • Assisted in preparation and processing of payroll to facilitate prompt staff payments.

HR Manager/Front Office Manager

Serranos Medical Transportation
12.2019 - 05.2021
  • Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
  • Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset.
  • Monitored and handled employee claims involving performance-based and harassment incidents.
  • Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
  • Led decision-making and implementation of HR policies, procedures, programs and functions.
  • Maintained computer and physical filing systems.

Administrative Assistant

Rialto Capital Management
06.2012 - 06.2017
  • Research loan documents and borrower information in the proprietary database (RCAMS).
  • Process Tax and Fund requests to Accounts Payable.
  • Responsible for answering and screening calls for Executives and Director.
  • Coordinate travel and process expense reports for Small Balance Loan (SBL) Group, which includes ten (10) Asset Managers, Analysts, Attorneys and Director.
  • Maintain personnel files and confidential legal documents.
  • Manage high-volume process to obtain signatures for legal documents including notarizing, scanning, and preparing FedEx packages to be sent to counsel.
  • Maintain and follow up with the signature tracker utilizing Microsoft Excel.
  • Schedule meetings and special events for the SBL Group and law firms.
  • Assist with the front desk operations.
  • Facilitate ordering of office supplies.

Executive Assistant

InterBolsa Securities, LLC
07.2010 - 01.2012
  • Managed payroll processing for 20 employees on a semi-monthly basis.
  • Responsible for scheduling and coordinating meetings, interviews, appointments, events, and other similar activities for Executives (domestically & internationally).
  • Created new hire packages utilizing ADP system and performing candidate screening which included background, credit, and reference checks.
  • Responsible for answering and screening calls for three (3) Executives.
  • Handled all official company correspondence efficiently.
  • Maintains branch I-9 files in accordance with company policies and legal compliance.
  • Coordinated personal and business travel arrangements for all Executives and stockbrokers and process expense reports.
  • Make sure that all appropriate employee information is obtained and maintained for the purpose of handling payroll and benefits documentation.
  • Maintained Accounts Payable and Receivable including bank reconciliations.
  • Assisted with facilities management and general office duties like ordering supplies.
  • Extensive communication with very high confidential profile position involving interaction with Executives.

Education

Bachelor of Arts - Psychology

Florida International University
Miami, FL
04.2016

Associate of Arts - Business Administration

Keiser University
Miami, FL
04.2010

Skills

  • Microsoft Office (Word, Excel, PowerPoint, Outlook); Spectora, Acrobat Reader, PDF Expert, Drive, OneDrive, E- Verify, Paylocity, Clock Shark, QuickBooks Enterprise, ADP Total Source, Concur Breeze Database, AXIOM Travel, Montrose Travel

Certification

  • Certified Notary Public, State of Florida Exp. 04.2025
  • Certified Professional Life Coach- Florida International University
  • Certified in Social Media for Business.

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Office Administrator

Provision Property Inspections
05.2021 - Current

HR Manager/Front Office Manager

Serranos Medical Transportation
12.2019 - 05.2021

Administrative Assistant

Rialto Capital Management
06.2012 - 06.2017

Executive Assistant

InterBolsa Securities, LLC
07.2010 - 01.2012

Bachelor of Arts - Psychology

Florida International University

Associate of Arts - Business Administration

Keiser University

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Ninette Minguez