Regional Administrative Assistant
CDC Foundation
The Bronx, NY
02.2022 - 12.2022
- Supported eight Bronx and six Manhattan Supervising Physicians from The Office of School Health by providing comprehensive onsite and offsite administrative support.
- Coordinated MD Sessions in Bronx and Manhattan schools, documented action items, and followed up with physicians to ensure timely completion of tasks and efficient time management.
- Organized materials for "Physician Detailing Project" folders and prepared meeting documents such as agendas, minutes, and printed materials.
- Researched and documented the school, principal, and nurse's contact information for the Physicians and SMDs in the Bronx and Manhattan (up to 15 schools per day, depending on their districts).
- Managed more than 50 "MD Sessions" per week conducted by Physicians and SMDs with students in each school and maintained accurate records in an Excel spreadsheet database.
- Changes to the physician's schedules were communicated to the Central Office and School Nurse.
- Placed purchase orders and restocked supplies to maintain adequate inventory levels.
- Updated spreadsheets and databases to track, analyze, and report the performance of schools and school nurses.
- Developed and maintained excellent relationships with the Physicians and SMDs by responding to inquiries promptly and going above and beyond to accommodate unusual requests.
- Answered the multi-line telephone system, routed calls, and relayed messages to physicians.
- Received and sorted incoming mail and packages to distribute to the correct recipient.
