Summary
Overview
Work History
Education
Skills
Certification
Languages
References
Timeline
Generic

Nivia Raquel Villasenor

San Antonio,TX

Summary

Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.

Overview

45
45
years of professional experience
1
1
Certification

Work History

Legal Assistant

The Cisneros Law Firm
McAllen, TX
06.2010 - 06.2022
  • Attended hearings with counsel and recorded minutes from the proceedings.
  • Analyzed data related to cases for use in research or litigation purposes.
  • Corresponded daily with clients, insurance adjusters, doctors and attorneys.
  • Organized and prepared case exhibits and evidence for trial.
  • Managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
  • Answered phones promptly while providing courteous customer service.
  • Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
  • Scanned physical documents into electronic format for storage in a secure database system.
  • Contacted witnesses and scheduled interviews and evaluations.
  • Proofread drafts of legal documents for accuracy in grammar and punctuation.
  • Participated in client interviews, observed questioning process and documented information.
  • Coordinated travel arrangements for attorneys as required by firm policy or client needs.
  • Assisted with document production and deposition preparation.
  • Knowledgeable dealing with pleadings, affidavits, motions and exhibit preparation.
  • Ensured that all paperwork was properly filed according to established procedures.
  • Provided administrative support and conducted research to assist attorneys in civil litigation preparation.
  • Compiled financial records related to specific cases.
  • Filed clients' legal documents in relevant courts for processing.
  • Greeted clients upon arrival at office and provided assistance as needed.
  • Met with clients and attorneys to discuss case details and evidence.
  • Conducted interviews with potential witnesses to obtain statements relevant to pending cases.
  • Reviewed and prepared legal documents, such as contracts, pleadings, motions, briefs, memoranda of law and discovery requests.
  • Prepared and processed expense reports for reimbursing attorneys.
  • Maintained client confidentiality in all matters.
  • Processed closing documents and transactional documents for legal review.
  • Oversaw legal team appointments, hearings and depositions schedules.
  • Generated reports summarizing case progress for internal use.
  • Researched case law, statutes, regulations and other legal authorities to support assigned tasks.
  • Organized exhibits for trial proceedings.
  • Responded to client calls and inquiries to deliver applicable information.
  • Filed pleadings and paperwork with court clerk to meet strict deadlines.
  • Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; filing court documents; and obtaining necessary signatures.
  • Processed incoming mail on a daily basis.
  • Drafted legal complaints, summonses and interrogatories.
  • Booked travel arrangements for firm attorneys and support staff.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Planned and completed group projects, working smoothly with others.
  • Understood and followed oral and written directions.
  • Recognized by management for providing exceptional customer service.

Office Administrative Assistant

Unlimited Oilfield Services, Inc.
Edinburg, TX
08.2007 - 06.2010
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Processed incoming invoices for payment in a timely manner.
  • Assisted with payroll preparation and entered data into cumulative payroll document.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Directed customer communication to appropriate department personnel.
  • Created expense reports, tracked invoices, and processed payments.
  • Scheduled appointments, meetings and events for management staff.
  • Managed office duties, ordered materials, organized workspaces, answered emails, and made phone calls.
  • Recorded minutes during weekly staff meetings.
  • Set up new hire paperwork according to company standards.
  • Obtained scanned records and uploaded to database.
  • Prepared documents such as correspondence, presentations, spreadsheets, reports and other materials using Microsoft Office applications.
  • Organized and maintained filing systems, both paper and electronic.
  • Coordinated appointments, meetings and conferences.
  • Maintained confidentiality of sensitive data in accordance with company policies.
  • Sorted mail daily for distribution throughout the organization.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Responded promptly to customer inquiries via email or phone.
  • Prepared and prioritized calendars and correspondence.
  • Understood and followed oral and written directions.
  • Recognized by management for providing exceptional customer service.

Legal Assistant

Servando H. Gonzales, Jr. Attorney at Law
McAllen, TX
10.1983 - 07.2007
  • Corresponded daily with clients, insurance adjusters, doctors and attorneys.
  • Organized and prepared case exhibits and evidence for trial.
  • Managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
  • Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
  • Contacted witnesses and scheduled interviews and evaluations.
  • Updated databases with new information received from attorneys or clients.
  • Assisted with document production and deposition preparation.
  • Knowledgeable dealing with pleadings, affidavits, motions and exhibit preparation.
  • Ensured that all paperwork was properly filed according to established procedures.
  • Compiled financial records related to specific cases.
  • Filed clients' legal documents in relevant courts for processing.
  • Stayed abreast of changes in legislative and regulatory guidelines.
  • Organized and executed court calendar with daily cases and supervisor meetings.
  • Prepared and processed expense reports for reimbursing attorneys.
  • Maintained client confidentiality in all matters.
  • Performed basic bookkeeping duties including tracking payments received from clients.
  • Processed closing documents and transactional documents for legal review.
  • Responded to client calls and inquiries to deliver applicable information.
  • Processed incoming mail on a daily basis.
  • Prepared summaries of depositions, interrogatories and testimony for attorney review.
  • Identified needs of customers promptly and efficiently.
  • Completed day-to-day duties accurately and efficiently.
  • Displayed strong telephone etiquette, effectively handling difficult calls.
  • Assisted with customer requests and answered questions to improve satisfaction.
  • Understood and followed oral and written directions.
  • Recognized by management for providing exceptional customer service.

Legal Assistant

Juan M. Mendez, Attorney at Law
Chicago, IL
12.1977 - 09.1983
  • Ordered materials needed by attorneys throughout the duration of a case.
  • Attended hearings with counsel and recorded minutes from the proceedings.
  • Corresponded daily with clients, insurance adjusters, doctors and attorneys.
  • Organized and prepared case exhibits and evidence for trial.
  • Managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
  • Answered phones promptly while providing courteous customer service.
  • Coordinated travel arrangements for attorneys as required by firm policy or client needs.
  • Maintained inventory levels of office supplies necessary for day-to-day operations.
  • Compiled financial records related to specific cases.
  • Greeted clients upon arrival at office and provided assistance as needed.
  • Conducted interviews with potential witnesses to obtain statements relevant to pending cases.
  • Organized and executed court calendar with daily cases and supervisor meetings.
  • Prepared and processed expense reports for reimbursing attorneys.
  • Maintained client confidentiality in all matters.
  • Performed basic bookkeeping duties including tracking payments received from clients.
  • Organized exhibits for trial proceedings.
  • Responded to client calls and inquiries to deliver applicable information.
  • Filed pleadings and paperwork with court clerk to meet strict deadlines.
  • Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; filing court documents; and obtaining necessary signatures.
  • Processed incoming mail on a daily basis.
  • Completed day-to-day duties accurately and efficiently.

Education

Some College (No Degree) - Liberal Arts And Sciences

University of Illinois At Chicago
Chicago, IL

Skills

  • Office Management
  • Litigation Support
  • Advanced Word Processing
  • Order and Request Filing

Certification

  • I am a licensed Notary Public

Languages

Spanish
Professional

References

References available upon request.

Timeline

Legal Assistant

The Cisneros Law Firm
06.2010 - 06.2022

Office Administrative Assistant

Unlimited Oilfield Services, Inc.
08.2007 - 06.2010

Legal Assistant

Servando H. Gonzales, Jr. Attorney at Law
10.1983 - 07.2007

Legal Assistant

Juan M. Mendez, Attorney at Law
12.1977 - 09.1983

Some College (No Degree) - Liberal Arts And Sciences

University of Illinois At Chicago

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Nivia Raquel Villasenor