Summary
Overview
Work History
Education
Skills
Affiliations
Community Service
Timeline
Generic

Noelle Martello

Wallington,NJ

Summary


Highly motivated and results-oriented Executive Administrative Professional with 10+ years of experience supporting senior leadership across diverse sectors (private, non-profit, and public). Proven ability to thrive in fast-paced environments, consistently exceeding expectations in high-pressure situations and meeting tight deadlines.

Overview

25
25
years of professional experience

Work History

Recruiting Associate

Cognizant Technology Solutions
12.2014 - Current
  • Organized and managed the life cycle of the recruitment process & provide executive support to the Vice President of Recruiting & Talent Management Teams
  • Organized, planned and executed, onsite and offsite Team Interview Days, following up on logistical details to provide a top notch experience for perspective employees
  • Worked efficiently with cross-functional Teams within the Organization to streamline and develop different strategies to work smarter not harder using sharepoint
  • Maintained daily outlook calendars, managed expenses, paid company invoices for five Senior level recruiters and one Vice President of Recruiting
  • Planned and executed quarterly sales training courses to promote continuing education credits to Sales Managers
  • Acted as a liaison between hiring managers, clients and recruiters.
  • Verified I-9s for new hires and transfer employees and ensure compliance with state and federal regulations
  • Managed HR Assistant projects for recruiters
  • Planned and facilitated recruiting training sessions for new HR Assistant hires and became a trusted resource for questions regarding current recruiting processes and the software utilized on a daily basis
  • Provided administrative support to recruiting team
  • Managed sharepoint site to ensure all information for recruiting team was compliant for yearly audits.
  • Created a weekly aging report for open jobs to ensure recruiters reviewed candidate files quickly.
  • Mentored and trained new recruiting associates and created a recruiter induction manual on our 360 Learning platform.
  • Created information for monthly lunch and learn sessions
  • Managed the day to day activities for the global employee referral program.
  • Collaborated with with recruiters to run special campaigns, to increase hiring.
  • Directed all marketing information for intranet engage site.
  • Performed a global cost basis analysis of employee referral bonus amounts versus competition.
  • Orchestrated and moderated monthly leadership roundtable meetings.
  • Organized and gathered data for quarterly town hall meetings.

Administrative Coordinator

Unilever
07.2009 - 06.2014
  • Managed and Increased sales and productivity for two high volume Sales Departments in the Northeast Division
  • Organized, Planned & Executed onsite and offsite Team and Company Meetings, to increase the effectiveness and efficiency of our staff to increase sales
  • Worked with cross-functional Teams within the Organization to streamline reporting to avoid duplicate reporting
  • Maintained daily outlook calendars, managed expenses, paid company invoices for two Sales Directors and managed all operational functions for the Northeast Division & Business Development Departments
  • Planned and executed quarterly sales training courses to promote continuing education credits to Sales Managers
  • Developed and maintained Customer presentations for the Sales Team
  • Developed the 'Go Green,' Stay Green,' Program to promote sustainability in our sales hub
  • Created & managed the 'Winning Culture' Team to promote a better work-life balance to allow people to network with one another
  • Created and Maintained monthly budget spreadsheets and developed methods to cut spending by in both Sales Departments by 25%
  • Researched competitor ads to promote favorable pricing of our brands and increase our on shelf availability
  • Participated in Women in Network Programs to network and stay updated with new innovations in the Consumer Packing Goods Industry
  • Developed monthly Professional Administrative Assistant meetings to share best practices and develop and promote new processes to work more efficiently
  • Attended quarterly customer innovation meetings to develop a concise strategy on how to better answer the needs of our customers’ needs and wants

Executive Assistant

Ridgewood Capital
06.2006 - 05.2009
  • Provided administrative support to C-Level executives and regional sales managers at a $2.4B investment company offering private equity investments to high-net-worth investors
  • Maintained comprehensive fund offering database, tracking weekly investment inquiries by acting as a liaison between investors and wholesalers
  • Worked closely with compliance officer to ensure all marketing materials and standard operating procedures met SEC requirements
  • Orchestrated and prepared all aspects of semi-annual national sales meetings, prepared name badges, air/ground transportation, meeting space and created PowerPoint presentations
  • Developed a weekly spreadsheet tracking sales leads, literature orders, and follow-up activities between the wholesalers and the home office
  • Researched weekly oil and gas prices for the CFO and updated marketing presentations accordingly
  • Coordinated and maintained the phone calls, scheduling, expenses, coordinated travel, and calendars for the CFO and Legal counsel
  • Managed company Intranet and Internet sites by updating all investment fact sheets, marketing presentations, and investor letters
  • Coordinated and arranged all weekly meetings with the CFO and CEO of the company; designed and maintained the weekly meeting minutes log book
  • Designed and carried out an archiving system for storing sensitive investor files at an offsite location that improved security and contingency planning
  • Initiated and executed a business plan to improve the effectiveness of updating and maintaining all printed documents in an effort to adhere to ISO 9001 guidelines
  • Provided and maintained all correspondence, handling insurance inquiries for worker compensation claims

Conference Assistant

American Institute of Certified Public Accountants
09.2002 - 06.2006
  • Supported five project managers by assisting in the planning, coordinating, and executing of large-scale conferences held across the United States that provided certified public accountants with continuing education credits
  • Assisted in managing a 330,000 member and growing accounting association by working directly with conference attendees and guest lecturers which comprised mostly of Big 5 Company CEO’s and upper level management
  • Worked directly with the marketing department and senior conference team to develop and refine current conference literature, improve target marketing, and function as a liaison with outside vendors
  • Organized all aspects of 25 to 35 annual conferences by making all travel arrangements, preparing all materials including name tags, binders, confirmation letters and calls, and database tracking
  • Lead associate in overseeing 20 to 25 conferences ranging from 600 – 1400 attendees with respect to organizing educational materials and biographies, processing name badges, and arranging all hotel and airfare arrangements for committee members and guest speakers
  • Accountable for posting conference materials, speaker and committee rosters, and weekly conference registration list to KNET Intranet site
  • Tracked all meeting attendee statistics and provided accurate and timely verbal and written reports to senior management

Assistant to the Director of Admissions

Felician College
06.2000 - 08.2002
  • Hired to support the Director of Admission and manage the activities of the office
  • Organizing open houses and helped recruit potential students
  • Managed all aspects of a busy Admissions Office, maintained supplies, organized open houses, scheduled travel arrangements for senior level administration
  • Created and presented weekly admission reports to Vice President to track enrollment
  • Developed a student Worked with the Director of Admissions
  • Managed a staff of five student workers
  • Presented weekly marketing reports during executive committee meetings to assist in efforts to increase enrollment
  • Responsible for orchestrating all Open Houses, handled all payroll responsibility, and resolved all personnel issues
  • Tracked the institutions recruiting and retention rate and worked on different marketing strategies to increase enrollment
  • Travelled to other higher education institutions to see how competitors recruit and retain students

Education

Bachelor of Arts - Business Management and Marketing

Felician University
Lodi, NJ
08.2002

Skills

  • Microsoft Word
  • Access
  • Excel
  • PowerPoint
  • Photoshop
  • Outlook
  • Oracle
  • AS 400
  • Ariba
  • Merlin
  • SharePoint
  • C-Hire
  • Beamery
  • Taleo
  • Phenom
  • WorkDay
  • Typing: 120 WPM

Affiliations

  • Women’s Empowered Network
  • Women In Technology
  • Sigma Beta Delta - International Honor Society, to encourage personal and professional growth, and to promote a life of honorable service.

Community Service

  • NJ Food Bank
  • NJ Cares
  • St. Baldrick’s
  • Women's Club of Rutherford
  • Wounded Warrior Project
  • Adopt A Soldier Program
  • Boys & Girls Club Classroom Project

Timeline

Recruiting Associate

Cognizant Technology Solutions
12.2014 - Current

Administrative Coordinator

Unilever
07.2009 - 06.2014

Executive Assistant

Ridgewood Capital
06.2006 - 05.2009

Conference Assistant

American Institute of Certified Public Accountants
09.2002 - 06.2006

Assistant to the Director of Admissions

Felician College
06.2000 - 08.2002

Bachelor of Arts - Business Management and Marketing

Felician University

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Noelle Martello