Summary
Work History
Skills
Timeline
CustomerServiceRepresentative
Noelle Schmid

Noelle Schmid

Los Gatos,CA

Summary

Ambitious administrative assistant bringing 13 years of experience supporting multiple senior vice presidents, executive directors and senior partners. Proficient in multi-tasking, and problem solving. Experienced in communication and coordination with investors, General Contractors, Construction Managers, Sub-Contractors, Utility companies, and the city of San Jose.

Work History

Administrative Assistant/IT Assistant

Acquity Realty, Inc.
San Jose, CA
04.2019 - Current


  • Proofread and distributed investor correspondence and quarterly updates.
  • Coordinated Draw Payments with Controller and Construction Manager.
  • Worked closely with Controller on processing And payment of approved invoices. and expenses.
  • Coordinated with Controller regarding all banking activities for multiple entities.
  • Worked closely with Construction Manager, General Contractors and the city of San Jose for permits, payments and inspections for demolition and throughout construction.
  • Ensure all properties are compliant with weed abatement regulations for the city of San Jose.
  • Participated in weekly OAC meetings.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Offered IT support, troubleshooting everyday office issues, telecom and third-party application issues and licenses. Arranged office equipment repair and maintenance with vendors.
  • Monitored Partners work calendar and scheduled appointments.
  • Sorted and distributed office mail and recorded incoming shipments of project samples.
  • Processed travel expenses and reimbursements for Partners.

Executive Assistant

Bowman Capital Management, LLC
San Mateo, California
03.1997 - 11.2000
  • Directed administrative functions for directors, principals, consultants and key managers.
  • On call 24/7 for professional and personal requests from Managing Partner and family.
  • Managed complex and frequently changing travel arrangements, both commercial and private, including car transportation, catering, hotels, investor meetings and family travel.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Coordinated investor visitations, company special events and other employee morale functions.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Facilitated training and onboarding for incoming office staff

Administrative Assistant/ IT assistant

The 3DO Company
Redwood City, California
04.1993 - 03.1997
  • Executive assistant to CFO and SVP of 3DO Studios
  • Filled out and processed all purchase requisitions for all internal and external items.
  • Phone coverage for managers and directors.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Organized all new hire, security and temporary paperwork.
  • Booked all travel, scheduled and set up internal and external meetings
  • Punch-down and computer set up for new or relocated employees.
  • Involved in implementing and maintaining new interactive online game.
  • Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient
  • Edited documents to improve accuracy of language, flow and readability

Sales Associate

Apple, Inc.
Cupertino, California
08.1991 - 04.1993
  • Maintained knowledge of current sales and promotions, policies regarding payment and exchanges and security practices.
  • Complete knowledge desktop and laptop configurations, including memory upgrade options and accessory compatibility options.
  • Stocking, cleaning and organizing merchandise in store front and stock room.
  • Knowledge of Microsoft Office
  • Professional Phone Etiquette
  • Time Management
  • Prioritized helping customers over completing other routine tasks.
  • Conducted Orientation for all incoming interns.

Skills

  • Dedicated
  • Excellent communication skills
  • Results-oriented
  • Strong interpersonal skills
  • Critical thinker
  • Self-directed
  • Accurate and detailed
  • Schedule management
  • Filing and data archiving
  • Ease with Computers and Technology
  • Confidentiality and Data Protection
  • Multitasking and Time Management
  • Notary

Timeline

Administrative Assistant/IT Assistant

Acquity Realty, Inc.
04.2019 - Current

Executive Assistant

Bowman Capital Management, LLC
03.1997 - 11.2000

Administrative Assistant/ IT assistant

The 3DO Company
04.1993 - 03.1997

Sales Associate

Apple, Inc.
08.1991 - 04.1993

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Noelle Schmid