Norma Bridgman

Executive Assistant

AMD

Austin, TX

09.2013 - 12.2023

Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
Maintained confidential records and files related to executive operations.
Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Monitored incoming emails and responded accordingly in a timely manner.
Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
Assisted in developing policies and procedures pertaining to office administration matters.
Responded promptly to inquiries from customers or clients regarding products or services offered by the company.
Conducted research on various topics as requested by executives or senior management personnel.
Assisted in organizing conferences, seminars and other events as directed by the executives.
Managed all aspects of catering needs for special events hosted by the organization.
Oversaw inventory control processes ensuring availability of supplies at all times.
Scheduled appointments for executives with external parties such as vendors or suppliers.
Ensured that all relevant paperwork was completed accurately prior to submission for approval.
Maintained company confidence and protected business operations by keeping sensitive information confidential.
Coordinated meeting and work schedules for staff teams and executives.
Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Set up meeting and event logistics for senior management and updated calendars.
Made travel arrangements to provide executives seamless and travel policy-approved business trips.
Managed and tracked expenses to meet company budget requirements.
Tackled and addressed top-level, high-priority issues with professional administrative discretion.
Revised and maintained master calendar to coordinate meetings across multiple time zones.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Coordinated multiple schedules using online calendaring system.