Norma Garcia
Sylmar,CA
Summary
Dynamic accounting professional with extensive experience at Clear Image Printing, excelling in accounts payable and receivable processes. Proficient in QuickBooks and Microsoft Excel, I leverage analytical skills and attention to detail to enhance financial accuracy. Bilingual in English and Spanish, I thrive in collaborative environments while delivering exceptional results. Competent and detail-oriented Accounting Assistant well-versed in accounts payable and receivable management, financial forecasting, budgets, and payroll. Talented in identifying and correcting errors for impeccable accuracy. Committed to achieving team objectives and driving company development. Proactive communicator with solid foundation of trustworthy and dependable performance.
Overview
20
20
years of professional experience
Work History
Contracted Accounting Clerk
Express Employment Professionals
01.2025 - Current
- Contracted by the staffing firm to perform multiple assignments related to administrative duties and accounting clerk on a temporary basis for multiple facilities in the San Fernando Valley area.
Cook/ Cashier
Mariscos Ixtapa
05.2022 - 12.2024
- Developed innovative menu items, incorporating seasonal ingredients and unique flavor combinations to enhance customer dining experience.
- Maintained strict quality control standards, ensuring all dishes were prepared to meet or exceed customer expectations.
- Ensured compliance with health department regulations and maintained up-to-date knowledge of food safety guidelines.
Accounting Clerk
Clear Image Printing
12.2022 - 06.2023
- Managed accounts payable and receivable processes, ensuring timely and accurate reporting.
- Processed vendor invoices, reconciled discrepancies, and prepared payments.
- Generated financial reports for management review.
- Assisted with payroll processing tasks such as calculating hours worked and preparing paychecks or direct deposits.
- Collaborated with auditors during annual audits.
Office Administrator/ Accounting Clerk
Alpha Medical Resource
09.2018 - 04.2022
- Provided support in accounts reconciliation and data entry tasks.
- Assisted in preparing monthly financial statements.
- Reviewed and verified accuracy of financial transactions.
- Managed administrative duties related to accounting processes.
- Supported senior accountants in managing financial records and reconciliations.
- Entered, reviewed, and corrected data in accounting systems.
Dental Receptionist
NHC Milwaukie Dental Clinic
Milwaukie, Oregon
11.2015 - 07.2018
- Updated patient records regularly following each visit or procedure performed.
- Ensured HIPAA compliance while handling confidential patient information.
- Provided assistance with special projects as needed by the dentist or other team members.
- Resolved billing issues with insurance companies in a timely manner.
- Provided administrative support to dental staff including filing and data entry.
- Performed clerical duties such as photocopying, faxing, scanning and mailing documents when necessary.
- Processed credit card transactions for payment of services rendered.
- Prepared daily reports detailing the number of appointments scheduled, cancelled or rescheduled.
- Assisted with the preparation of documents such as medical histories, insurance forms and consent forms.
- Provided excellent customer service by responding promptly to inquiries via telephone, email or in person.
- Verified patient information to ensure accuracy of records.
- Maintained inventory of office supplies and ordered new materials when needed.
- Prepared new patient files and updated existing records with new personal, insurance, and medical information.
- Checked patients in and out, verified insurance and collected co-pays to keep business administrative and financial records current.
- Scheduled cleanings and dental appointments for patients using appointment software.
- Answered and managed incoming calls and emails.
Receptionist Administrator
Reliable Medical Supply DME
Encino , Cal
02.2012 - 10.2015
- Maintained accurate records of incoming deliveries according to established procedures.
- Inspected delivered items for damage or defects; returned unacceptable items to vendor immediately.
- Maintained a clean and safe work area in compliance with OSHA standards.
- Coordinated with purchasing department to resolve invoice discrepancies promptly.
- Prepared outbound shipments ensuring accurate labeling, packaging, weight calculations, shipping charges .
- Investigated missing packages and shipments quickly by contacting carriers directly if needed.
- Provided assistance in physical inventories as requested by management team members.
- Identified non-conforming material received from vendors and communicated with suppliers regarding discrepancies.
- Assisted in the loading and unloading of materials when required.
- Verified that all merchandise was in good condition upon arrival, and reported any discrepancies or damages immediately.
- Received incoming shipments and checked for accuracy of items and quantity against invoices and purchase orders.
- Completed necessary paperwork including packing slips, bills of lading, receiving reports. accurately and on time.
Accounting Clerk
Sierra Pacific General Contractors
Burbank, CA
11.2007 - 12.2009
- Assisted with the preparation of month-end close activities including journal entries, reconciliations, accruals.
- Generated financial reports for management review on a regular basis.
- Verified accuracy of vendor invoices against purchase orders before entering into system for payment processing.
- Processed invoices, payments, and statements in a timely manner.
- Reconciled bank statements to ensure accuracy of financial records.
- Maintained up-to-date accounts receivable records and coordinated monthly billing activities.
- Analyzed variances between budgeted expenses and actual expenses.
- Ensured accurate recording of payroll related transactions such as employee benefits deductions, vacation payouts.
- Reviewed banking activity regularly to identify any irregularities or unauthorized transactions.
- Reviewed vendor invoices for accuracy prior to payment processing.
- Resolved customer inquiries regarding bills and payments.
- Reviewed accounts payable ledgers for accuracy and completeness prior to payment processing.
- Prepared weekly payroll for team of salaried and hourly employees.
Accounts Receivable Clerk
Blue Plumbing Corp
Burbank , CA
11.2005 - 09.2007
- Updated vendor files with new contact information or changes in payment terms upon request.
- Communicated regularly with vendors regarding invoice processing status updates.
- Prepared monthly statements for customers and sent out reminder notices when necessary.
- Reconciled daily cash receipts with bank deposits.
- Verified accuracy of invoices and account balances.
- Generated weekly aging reports to track overdue payments from clients and followed up accordingly.
- Collaborated with sales team members to ensure timely collection of outstanding debts from customers.
- Responsible for entering customer payments into the accounting software system.
- Investigated any discrepancies between invoices and purchase orders prior to processing payments.
- Reviewed all incoming payments for accuracy before posting them into the general ledger system.
- Managed collections activity including contacting customers regarding past due balances and resolving billing disputes.
- Processed invoices, credit memos, and other documents related to accounts receivable.
- Monitored accounts receivable report, checking for late, delinquent, or missing invoices, and payments.
- Coded invoices to maintain organized and accurate records.
- Generated monthly statements for accounts receivable operations.
- Negotiated payment plans with delinquent accounts.
Education
Computerize Accounting Certificate -
Adelante Career Institute
Panorama City, CA10-2005
High School -
Taft High School
Woodland Hills, CA06-2003
Skills
- Proficient in accounting software
- Proficient in medical software
- QuickBooks
- EPIC
- Microsoft Excel
- Understanding of accounts payable processes
- Understanding of accounts receivable processes
- Data entry
- Record-keeping
- Analytical skills
- Critical thinking skills
- Ability to work independently
- Ability to work as part of a team
- Bilingual English and Spanish
- Accounts payable
- Accounts receivable
- Invoice processing
- Time management
- Problem solving
- Attention to detail
Timeline
Contracted Accounting Clerk
Express Employment Professionals
01.2025 - Current
Accounting Clerk
Clear Image Printing
12.2022 - 06.2023
Cook/ Cashier
Mariscos Ixtapa
05.2022 - 12.2024
Office Administrator/ Accounting Clerk
Alpha Medical Resource
09.2018 - 04.2022
Dental Receptionist
NHC Milwaukie Dental Clinic
11.2015 - 07.2018
Receptionist Administrator
Reliable Medical Supply DME
02.2012 - 10.2015
Accounting Clerk
Sierra Pacific General Contractors
11.2007 - 12.2009
Accounts Receivable Clerk
Blue Plumbing Corp
11.2005 - 09.2007
Computerize Accounting Certificate -
Adelante Career Institute
High School -
Taft High School
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