NORMA JEAN WELLS

• Assist Project Manager with the successful full cycle of assigned projects; from initiation to completion, including receipt of payment.
• Ensure all project documentation is accurate and uploaded into internal and external systems.
• Assist with project financials and milestone management.
• Assist project with customer communication and interactions.
• Ensure work authorization, completion certificates, COI and all other required documents are obtained from client.
• Ensure work order tasks and purchase orders are completed and uploaded in a timely manner.
• Invoicing is completed accurately in line with client protocols.
• Liaison between the customer and Project Manager to ensure project success.
• Address questions/concerns throughout the project.
• Perform tasks required by the Project Manager in support of project needs.
• Ran month end financial reports and worked with Project Managers to achieve planned financial results.
• Maintained detailed tracking sheets regarding invoice progress, aging, as well as customer updates.
• Reviewed invoices for accuracy and the correct requirements to ensure timely payment of invoices.
• Organized critical documentation for easy access and retrieval, increasing team productivity.
• Maintained accurate records of all project-related expenses to facilitate budget tracking and financial reporting.

• Review/issue new AIA qualification document

• Assist in review of project contract documents

• Create /review Submittal and shop drawing estimate

• Assist Project Managers with any project correspondence

• Prepare, log and manage RFI correspondence

• Responsible for project start-up procedures, including

Permitting and plan review

• Project Meeting Minutes

• Preparation of Subcontracts, Purchase Agreements and Change

Orders, Bid Packages and facilitating bid delivery

• Assemble project closeout documents including operations and

maintenance manuals (O&M), as-built drawings and warranty letters

• requirements to ensure timely payment of invoices

• As Project Specialist/Project Manager, I collaborate with customers on large projects, time-sensitive deadlines, and complex orders.
• Serve as liaison between vendor and customer to ensure material gets to project site as scheduled; and how it is needed.
• Maintained open communication by presenting regular updates on project status to customers.
• Oversee material purchases, tracking of delivery, invoicing, cost, timeline, risk, and quality issues.
• Order entry for large projects.
• Reported regularly to managers on project budget, progress and technical problems.
• Coordinate item deliveries to ensure on-time performance.

• Coordinate project management activities, resources, equipment, and information.
• Monitor project progress and handle any issues that arise.
• Issue all appropriate legal paperwork (contracts and terms of agreement).
• Organize and maintain project management files, including all electronic files or hard copy documents and other records on each project assigned.
• Responsible for contract administration startups, insurance certificates, preparing change order requests, process change orders, maintaining project directories and other logs.
• Responsible for project setup according to contract terms.
• Managed financials of all active Security projects, as well as supporting other divisions when needed, (Structured Cabling, DAS), including budgets, billing, purchase orders, and invoicing.
• Responsible for the billing of all invoices to client according to contract terms. (AIA/Textura/retainage).
• Continuously work with internal accounting and external customers to address any issues and requirements.
• Built and maintained vendor relationships.
• Responsible for issuing all purchase orders to be submitted.
• Managed, monitored, and documented purchase of all material and software purchasing, transport, import and delivery of goods to customer.
• Responsible for tracking all customer orders and resolving any issues which may arise.
• Facilitate dissemination of information to vendors, suppliers, clients, and project teams.
• Collaborated with Project Managers on project schedule, project costs, and project closeout.
• Administer project closeout activities.
• Mediated between departments to facilitate communication and keep appropriate parties updated on project developments.
• Arranged travel and accommodation for team members and project partners.
• Maintained database and spreadsheets with accurate inventory and status.
• Responded to requests for information on materials to inquiring parties.
• Kept corporate and client information confidential, adhering to data safety measures.
• Established rapport and engaged with stakeholders to build lasting professional relationships.

• Maintained project SharePoint Sites and workflows.
• Created custom libraries and lists.
• Performed initial check and evaluation of engineering drawings to ensure accuracy and that requirements are met.
• Created and maintained project drawing package lists, log and track drawings revisions, track submittals, and maintain electronic files.
• Created, maintained, and updated distribution matrix for projects.
• Liaison between Project Managers and client to create project file indices.
• Foreseeing projects needs coordinated effort to create processes and distribute tasks evenly.
• Assisted internal and external staff with management and quality of incoming and outgoing data during pre and post construction.
• Provided project status updates to Project Managers.
• Ensured capture of project quality records to adhere to DOT requirements (i.e., Material testing records, installation/operation manuals, serial numbers, purchase orders, operator qualifications, weld records, etc.).
• Compiled documents for project deliverables packages, including obtaining vendor equipment information.
• Initiated and edited document control/records management procedures.
• Monitored consultant's progress and created multiple reports to show project progress during weekly client meetings.
• Created spreadsheets to track survey and plot documentation for permitting purposes.
• Responsible for building permit application submittals.
• Assisted in obtaining and tracking procurement/bid documentation.
• Issued Request for Purchase & Request for Quote packages to client.
• Tracked Request for Purchase Packages and Request for Quote packages.
• Tracked Vendor Drawings -Invoice Reconciliation -Assisted departments in record keeping practices.
• Created standardized forms and checklists.
• Maintained standards and vendor libraries (ASME/ANSI).
• Tracked project purchasing and work change order.
• Established rapport and engaged with stakeholders to build lasting professional relationships.
• Prepared meeting agendas and minutes for distribution and record keeping.