Norma Rubio
Administrative Services Specialist
Cudahy,CA
Summary
Administrative professional with strong background in optimizing office operations and providing exceptional support services. Known for effective team collaboration and delivering results under changing needs. Skilled in managing schedules, coordinating logistics, and maintaining records with precision. Reliable, adaptable, and focused on achieving organizational goals.
Overview
14
14
years of professional experience
1
1
Language
Work History
Administrative Services Specialist
ELIZABETH'S FOOD CO
03.2021 - Current
- Greet and welcome visitors, employees, contractors, and drivers courteously and professionally
- Provide directions to the drivers on where to load/unload
- Manage inventory of office and kitchen supplies and places orders as necessary
- Sort and distribute incoming mail and packages
- Scan and copy documents for various staff members
- Provide Spanish translation (verbal translation and document translation) for HR department
- Coordinate and perform the onboarding process for all new temporary contract associates
- Oversee the company locker assignment
- Manage the company vending machines
- Oversee the water delivery program
- Keep track of all packages received for the Maintenance Department
- Maintain office security by following safety procedures and controlling access via the reception desk (e.g., monitor logbook)
- Coordinate company internal and external events
- Ensure smooth communication with employees and timely resolution of their queries
- Miscellaneous projects as required
- Maintained a professional office environment by greeting visitors, answering phone calls, and responding to email inquiries promptly and professionally.
Marketing & Sales
Century 21
09.2014 - 03.2021
- Organized, multitasker and problem solver
- Established relationships with new potential clients
- Excellent communication skills
- Handle all transactions in a timely manner
- Administrative work
- Coordinated with marketing and sales teams to create cohesive strategies, boosting brand visibility and engagement.
- Attended marketing and sales events.
- Customer Service
Data Entry
ABC Legal
10.2017 - 02.2018
- Scanning documents
- Proof reading legal documents
- Sorting/Distributing documents
- Streamlined data entry processes for increased efficiency and reduced errors.
Administrative Assistant
Zodiac Aerospace
10.2010 - 10.2011
- Organized files
- Faxed reports & scanned documents
- Updated orders
- Created weekly and monthly reports
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
Skills
- Detail-Oriented and Organized
- Office Administration
- Strong verbal & written communication skills
- Customer service
Timeline
Administrative Services Specialist
ELIZABETH'S FOOD CO
03.2021 - Current
Data Entry
ABC Legal
10.2017 - 02.2018
Marketing & Sales
Century 21
09.2014 - 03.2021
Administrative Assistant
Zodiac Aerospace
10.2010 - 10.2011
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