Novella Parsons

Executive Assistant — Miltope (Huntsville, AL)

• SOP Development — Built and standardized SOPs and workflows that improved consistency and efficiency across PMO functions.
• Workflow Optimization — Led process improvements and change‑management initiatives to streamline operations and strengthen cross‑functional alignment.
• Executive Support — Provided high‑judgment administrative support to senior leadership, managing shifting priorities in a fast‑paced environment.
• Meeting Coordination — Scheduled and executed executive and cross‑functional meetings, ensuring accurate agendas, materials, and follow‑ups.
• Travel Planning — Managed domestic and international travel for 25+ executives, optimizing itineraries and keeping expenses under budget.
• Calendar Management — Oversaw complex calendars, prioritized tasks, and resolved scheduling conflicts to maximize executive productivity.
• Board Relations — Supported board communications, documentation, and meeting preparation with accuracy and confidentiality.
• Confidential Information — Handled sensitive information with discretion and ensured compliance with organizational and legal standards.
• Employee Engagement — Produced the W@W quarterly newsletter and supported initiatives that strengthened culture and communication.
• Networking Coordination — Facilitated internal and external networking to enhance relationships with leadership, partners, and stakeholders.
• Office Operations — Streamlined administrative processes, managed inventory, supported vendor relations, and maintained efficient office workflows.
• Communication Management — Managed correspondence, client communication, and documentation to ensure timely and professional responses.
• Project & Event Support — Coordinated company events, assisted with recruitment logistics, and supported special projects from planning through execution.
• Documentation & Reporting — Prepared reports, presentations, and HR documentation; improved document management through organized filing and archiving.

• Team Meeting Facilitation — Facilitated team meetings for 50+ staff, ensuring clear communication, alignment, and follow‑through.
• Onboarding Support — Assisted with onboarding processes, ensuring new hires received required training, resources, and orientation.
• Employee Records Management — Maintained accurate employee records and HR documentation in compliance with company policies.
• Employee Engagement — Supported engagement initiatives that strengthened workplace culture, communication, and morale.
• Recruitment Coordination — Screened candidates, coordinated interviews, and supported hiring workflows to identify top talent.
• Training Material Development — Developed training materials to support employee development, compliance, and onboarding.
• HRIS Management — Maintained accurate HRIS records to support reporting, analytics, and data‑driven decision‑making.
• HR Guidance — Provided guidance to managers and employees on talent management, payroll, FMLA, and benefits.
• Event Coordination — Coordinated company‑wide events, town halls, and wellness activities to boost morale and community.
• Investigations — Conducted confidential investigations involving discrimination, harassment, and workplace violence.
• New‑Hire Orientation — Delivered new‑hire orientation and supported recruiting tasks to ensure a smooth transition for incoming employees.

• Coordinated scheduling and logistics for meetings, ensuring effective communication across departments.
• Streamlined office operations to enhance efficiency and reduce administrative costs.
• Developed and implemented office policies that improved workflow and employee satisfaction.
• Managed vendor relationships, negotiating contracts to optimizeExecutive Support — Delivered high‑judgment support to senior leaders, managing priorities, calendars, and confidential information.
• SOP & Workflow Optimization — Built and standardized SOPs; led process improvements that increased efficiency across PMO and HR functions.
• Meeting & Event Coordination — Facilitated meetings for 50+ staff and coordinated company‑wide events, town halls, and wellness activities.
• Travel & Vendor Management — Managed travel for 25+ executives and negotiated vendor contracts to reduce expenses while maintaining quality.
• Recruitment & Onboarding — Screened candidates, coordinated interviews, conducted orientations, and streamlined onboarding to boost retention.
• Training & Development — Developed training materials and implemented programs that improved new‑hire productivity and compliance.
• Employee Engagement — Produced the W@W newsletter and supported culture‑building initiatives that strengthened communication and morale.
• HRIS & Records Management — Maintained accurate HRIS data, employee records, and reporting to support data‑driven decision‑making.
• Investigations & Compliance — Conducted confidential investigations and ensured adherence to employment laws, safety protocols, and HR policies.
• Talent Acquisition Strategy — Built talent pipelines, improved employer branding, and implemented diversity recruitment strategies.

• Office Operations — Managed daily office operations, optimized workflow, coordinated staff schedules, and maintained organized, welcoming workspaces.
• Administrative Policy Development — Developed and implemented administrative policies that improved efficiency, communication, and cross‑department responsiveness.
• Office Point of Contact — Served as POC for the Huntsville office, overseeing visitor needs, badge control, MK Denial submissions, and property/security operations.
• Executive Support — Managed executive calendars, professional obligations, travel, accommodations, and daily procedural requirements.
• Onboarding & Payroll — Handled onboarding, exit interviews, E‑Verify, and payroll processing for two branches with accuracy and compliance.
• Budget & Expense Management — Completed travel expense reports, monitored budgets, reconciled credit card transactions, and supported cost‑reduction initiatives.
• Facilities & Supply Management — Oversaw office supplies, marketing materials, property issues, and all UPS/USPS/FedEx deliveries.
• Event Coordination — Set up and coordinated catered events, meetings, and office functions to support staff and leadership.
• Recruitment & Candidate Sourcing — Sourced candidates via internet, email, phone, and social media to meet customer and organizational hiring needs.
• Compliance & Reporting — Maintained confidentiality, updated reports, ensured data accuracy, and supported administrative ACE goals.