Nyasia L. Bowen
Stockbridge,GA
Summary
A proficient, diligent and professional administrative professional with over 20 years of experience in high level administrative and project coordination duties including client relations, event planning and team development. Detailed and goal oriented with the drive to meet and exceed daily tasks for company success. Possess effective leadership skills with the ability to motivate staff and fellow colleagues to achieve overall company and department goals. Efficient and effective tracking department expenses and time management. People person with a “can do” attitude, excellent interpersonal skills, superior oral and written communication skills and highly organized.
Overview
17
17
years of professional experience
Work History
Facilities Administrator
Porsche Cars North America via 24 Seven Agency
Atlanta , CA
2019.04 - Current
- Manage facility finances, purchasing orders, and driving budget and performance goals
- Oversee administration for facility's daily business operations, planning schedules and delegating activities
- Collaborating with building owners and upper management on budgeting for facilities needs
- Prepares, submit and track Purchase Order Requests for Purchase Orders
- Invoice processing and reconciliation
- Assistance in Vendor Management administration including vendor registration, set up and vendor inquiries
- Assists in development and management of capital and operational budgets, as well as analyzes monthly department budgeting and accounting reports to maintain expenditure controls
- Supports in implementation of short and long term projects for PNCA
- Ensures departmental compliance with PCNA audit standards
- Vendor management via SAP and Zycus system
- Provides vendor budget reports and manage vendor invoices
- Schedule, track and process all PCNA utility, invoices to ensure on time payments
- Create budget reports to show P & L for facility usage and billing averages
- Serve as point of contact for internal and external customers seeking support and information.
- Assisted Facilities Manager in project implementation, materials procurement, contract preparation and scheduling.
- Pushed contractors and vendors to complete projects within specified timelines.
- Assisted with meetings and conference room reservations.
- Prepared reports and schedules with accuracy.
- Set and enforced departmental budgets, goals and deadlines.
- Developed and oversaw budgets for facilities and worked within cost restraints.
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
Senior Assistant
Assurant via Adecco Agency
Atlanta , GA
2018.02 - 2019.02
- Scheduling and coordinating meetings with internal and external executives, including coordination of calendars and understanding how to shift and prioritize meetings, and accept or refuse appointments or invitations
- Handled a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often cannot be brought to the attention of the executive
- Expert at summarizing the content of incoming materials to assist upper management and drawing attention to important details or conflict
- Prepares travel arrangements which may include complex international arrangements, Maintains VP’s calendar, regularly arranging meetings, conferences, and appointments without prior clearance
- Arranges hotel and travel accommodations for frequent, extended trips
- Handles highly confidential information & materials
- Handles correspondence, other word processing tasks, and preparing and editing PowerPoint and other presentation decks
- Handles submission of expenses while meeting and policy guidelines and deadlines
- Assist in scheduling, correspondence and other communication with Board members and CFO and CEO; by drafting correspondence
- Summarizing content of incoming materials, special information, or meetings in executives' absence, ensures that requests for action or information are relayed to appropriate department
- Assist with updating Sharepoint tool with Integration workstream data, updating team status and synergiy reports
- Additional administrative duties as assigned
Administrative Volunteer
Kingdom Living Ministries
2017.08 - 2018.02
- Responsible for updating church website and all social media platforms on a daily basis
- Typing programs, bulletins and church event fliers
- Calendar maintenance and coordination for Senior Pastor
- Travel coordination and speaking engagement scheduling for Senior Pastor
- Lead event coordinator for various facility events
Administrative Assistant
The Coca Cola Company
Atlanta , GA
2016.10 - 2017.08
- Assistant to The VP of Global Creative Concepts
- Provide day-to-day operational administrative support to the VP of Global Creative Concepts and it’s team of 9 people
- Increased Vice President of Global Creative Concepts scheduling proficiency by 90% by effective management of calendars, travel and appointments
- Championed team meetings by securing meeting spaces, AV equipment, coordinating teleconferences, offering direct AV support and catering for various meetings
- Organized and facilitated campaign budgets, invoices, created tracking for spending and expense management
- Facilitate logistical arrangements for travel by preparing travel requests, passports and Visa's
- Coordinated itineraries for global and local travel according to time zones
- Exhibits enhanced proficiency and knowledge of general office procedures and department goals by diligently understanding the business as a whole and its campaigns to ensure projects and tasks are proactively managed
- Maintain office supplies and equipment as well as manage team databases, expense reports, and tracking systems
- Initiated team meetings, agendas for company campaigns and implemented weekly team status reports for campaign follow through
- Guest and visitor ambassador for global clients which includes, registration of guests, coordinating clients tours and creating visitor packets
- Prepare correspondence, narrative reports, summaries of meetings and a variety of other time sensitive related materials.
Project Coordinator/Administrative Assistant
The Coca Cola Company
2015.04 - 2016.10
- Assisted the VP of Innovation & Entrepreneurship
- Lead administrative support for Coca Cola Founder’s and Digital Marketing Team
- Provide phone coverage, mail distribution, extensive calendar management and email support
- Manage the development of domestic and international travel itineraries/agendas, and coordinate booking all related travel details (transportation, lodging, passports and visas, etc.)
- Manage all T&E expense management activities for their principles (expense reporting, tracking, journal vouchers, reporting, etc.)
- Manage the logistics planning, coordination and execution of small, medium and large events (meetings, celebrations, town halls, community service, training, internal and external best practice/benchmarking sessions, etc.)
- This is inclusive of (space acquisition, pricing/fee negotiation, AV, global technology connections, food service, room set up, etc.)
- Register, meet, and escort guests throughout the Atlanta Office Complex
- Order office supplies as well as other specialty items
- Compose, proofread and edit complex and sensitive word documents, spreadsheets, mailings, binders and presentations as requested
- Coordinate and collaborate with Finance to prepare, track and process invoices, PO’s for DMI and Opex control
- Managing Vice President’s speaking engagements with communications lead
- Manage and administer vendor contracts; review vendor invoices to determine correct billing and processing information
Administrative Assistant/ Associate Planner
WebMD
Atlanta , GA
2014.09 - 2015.02
- Book travel, process expense reports, document and follow-up on meeting action items, assist with creation of internal presentations, establish and maintain filing systems, handle incoming and outgoing mail and phone calls, schedule meetings, and assist with coordination of internal department meetings
- Organized multiple faculty and or staff calendars and travel schedules
- Processing invoices and payments for over 3 million dollars in budgets and charges, administer process for receiving contract request and validating accuracy of pricing and terms
- Develop presentations, manage expense reports, time recording (vacations, sick days), coordinate travel arrangements domestic and international, coordinate monthly status reporting, and monitor monthly department charges using MS excel and word
- Created, converted and managed hard copy documents into an electronic filing system
- Handle facilities and office supply needs, distribute and organize incoming mail
- Work with confidential materials with minimal supervision
- Reconciling, tracking, maintaining and documenting revenue and expenses for corporate AMEX
- Help maintain the video production costs forecast for Finance as well as calculate budgets and ensure they are adhered to and processing expense reports
- Coordinate and monitor event timelines and ensure deadlines are met
- Negotiate and secure meetings and corporate event space and contracts
- Manage and facilitate meeting correspondence via email, phone and conference calls with the ability to handle multiple and complex phone operating systems
- Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations
- Works with team to review scheduled events and troubleshoot potential challenges/conflicts
- Leads discussions to review event complexity and proactively avoid service challenges and failures
- Develops working relationships with outside vendors and establishes prices and service agreements to enhance the event experience and to increase additional revenue savings opportunities for the company
Owner/Senior Event Manager
Eventista Productions LLC
Marietta , GA
2010.01 - 2014.08
- Maintaining statistical and financial records; Setting and achieving sales and profit targets
- Recruiting, training and monitoring staff; planning work schedules for individuals and teams
- Addressing problems and troubleshooting
- Ensuring events and conferences run smoothly, dealing with contractors and suppliers
- Carrying out inspections of venues, facilities and services coordinate distribution of marketing materials and signage to events
- Ensuring compliance with licensing laws, health and safety and other statutory regulations
- Work with various non-profit organizations to aid in sponsorships and business alliances
- Conduct research to identify new opportunities for bringing about innovation in events
- Discuss specific requirements and expectations concerning the event with clients
- Manage and developed a strategic plan of action to ensure that the cost of the event remains under the pre-determined budget
- Develop event-marketing materials (invitations, promotional materials, signage, etc.) in line with client’s brand guidelines and client engagement plans
- Facilitate communication with professionals, including venue management, stand designers, caterers, contractors, hotel room reservations, mailing of invitations and tickets, menu selection, entertainment, audio-visual equipment, local press notification and security arrangements ensure efficient running of an event.
- Managed administrative logistics of events planning, event booking and event promotions.
- Coordinated catering services and planned menus to compliment event theme and selected musical or guest speaker entertainment.
- Delivered prompt payment for event vendors, venues, staff, and transportation providers.
- Promoted adherence to client-event requirements through delegation, prioritizing and management of entire production lifecycle from concept to execution.
- Solicited feedback from clients to assess event success and uncover opportunities for improvement.
Events Administrator
American Heart Association
Marietta , GA
2008.06 - 2010.01
- Events for the American Heart Association for Cobb County and Gwinnett County Heart Walk events
- Prepare and manage all mailings includes; kick-off and awards invitations, “save the date” fliers, team packets and awards and promotional items
- Generate reports for Heart Walk team on regular basis.
- Assist with securing adequate number of volunteers for projects throughout campaign
- Recruit and train 100+ event day volunteers
- Manage administrative needs of the campaign budget
- Manage directors' expense reports
- Receive and track all contributions and input event donations accurately, within 48 hours
- Assisted in content development for events, drafting and distributing promotional materials.
- Supported planning, communications and scheduling of Heart Walk events.
- Organized brainstorming sessions between cross-functional teams to develop strategy and creative ideas for future events.
- Researched assigned events and identified possible partnerships aligned with event concepts.
Stay at Home Mom
Stay At Home Mom
Atlanta , GA
2006.10 - 2008.06
- Motherhood!
Field Sales Administrator
Cisco Systems
Atlanta , GA
2004.11 - 2006.10
- Lead for the Southeast Commercial Operations Team which included over seeing day to day operations of 6 Southeast Regions and acting as Field Sales Administrator Team Lead to its administrative administrators
- Supported Sales and IT Help Desk with call management and technical support
- Point of contact for inventory validation and requests, revenue transactions, returns, contract renewals and equipment transfers
- Created and compiled daily, weekly, monthly, quarterly and yearly regional inventory and revenue reports, which also included itemized revenue progress reports for sales, team members
- Reported and arranged for the removal of aged, damaged, and obsolete inventory in accordance with prescribed practices
- Coordinated meetings and travel arrangements, maintained department calendars, process purchase cards, expense reports and invoices, travel coordination, expense reporting, membership and conference registration and other duties to assist team members
- Coordinated workflow priority at the direction of the Operations Director by preparing weekly pipeline reports and tracking transaction deadlines
- Assisted in annual budget formation and responsible for monthly variance reports
- Researched and retrieved point of sale and direct order transactions for account managers
- Performed month end reporting process for regional manager for review, i.e
- Developing run- rate, close rate and waterfall reporting for month end review for the region
- Book travel, process expense reports, document and follow-up on meeting action items, assist with creation of internal presentations, establish and maintain filing systems, handle incoming and outgoing mail and phone calls, schedule meetings, and assist with coordination of internal marketing meetings.
Administrative Assistant
ADT Security Services
Atlanta , GA
2004.04 - 2004.08
- Maintained confidential files, and compile special reports for a staff of 30+ employees
- Assisted with HR practices such as invoices, payment verification and maintained updated account information into spreadsheet
- Planned and implemented high level business meetings for all departments including Executives
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Education
No Degree - Psychology
Morris Brown College
Atlanta, GAHigh School Diploma - undefined
Frederick Douglass Academy
1997
Skills
- Microsoft Word, Excel, PowerPoint, SharePoint, Concur, Outlook, Access, Oracle, Cisco Software, SAP, Zycus, People Soft, All Social Media Platforms, Data Communications, Business Correspondence, Material Preparation, Facility Operations, Facility Support
Timeline
Facilities Administrator
Porsche Cars North America via 24 Seven Agency
2019.04 - Current
Senior Assistant
Assurant via Adecco Agency
2018.02 - 2019.02
Administrative Volunteer
Kingdom Living Ministries
2017.08 - 2018.02
Administrative Assistant
The Coca Cola Company
2016.10 - 2017.08
Project Coordinator/Administrative Assistant
The Coca Cola Company
2015.04 - 2016.10
Administrative Assistant/ Associate Planner
WebMD
2014.09 - 2015.02
Owner/Senior Event Manager
Eventista Productions LLC
2010.01 - 2014.08
Events Administrator
American Heart Association
2008.06 - 2010.01
Stay at Home Mom
Stay At Home Mom
2006.10 - 2008.06
Field Sales Administrator
Cisco Systems
2004.11 - 2006.10
Administrative Assistant
ADT Security Services
2004.04 - 2004.08
No Degree - Psychology
Morris Brown College
High School Diploma - undefined
Frederick Douglass Academy
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