Nydia Benders
Paterson
Summary
Detailed and ambitious Executive Assistant with expertise in the financial and health service industries. Proven history of providing effective administrative support to multiple C-suite executives, including expense management, calendar management, and event/meeting coordination. I am a strong collaborator, with exceptional written and verbal communication skills.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Administrative Assistant
ST. JOSEPH’S HEALTH
Paterson
06.2024 - Current
- Provided high-level administrative support to the Executive Director of Pharmacy and Oncology.
- Facilitated onboarding and training coordination for new hires within the pharmacy and oncology departments.
- Assisted in invoice processing, and expense reconciliation for the pharmacy and oncology departments.
- Manage calendar meetings, travel arrangements, itineraries, and correspondence on behalf of the team.
- Maintained confidential records, and documentation in compliance with healthcare regulations.
- Functioned as a liaison between the executive team, department heads, vendors, and external partners.
- Assisted multiple directors by maintaining and organizing their calendars, ensuring seamless scheduling of appointments, meetings, and project deadlines.
- Drafted and prepared correspondence, presentations, and meeting materials for executive and departmental use.
- Assisted in organizing and tracking key projects within the pharmacy and oncology departments, ensuring deadlines were met.
Executive Assistant
PRUDENTIAL FINANCIAL, INC.
Newark
04.2015 - 06.2024
- Provide administrative assistance to C-Suite Principal’s in a Group.
- Coordinate new hire logistics, set up telecommunication devices, technology equipment.
- Coordinate multiple, simultaneous, and intricate details to global meetings and video conferences.
- Manage senior level expense reports.
- Manage calendar meetings in Lotus Notes for all executives in the team.
- Plan/coordinate complex, domestic/international travel arrangements, prepare itineraries and manage schedules accordingly.
- Enter matters into the iManage database to ensure business information is accurate.
- Interface extensively with senior executives, vendors, and clients to assist with conference room needs.
- Communicate through email, fax, letters, and telephone throughout the day.
- Create new matters for all principals on the team.
- Upload invoices to Team Connect for services provided by external law firms.
- Execute all/existing issues by troubleshooting.
- Create spreadsheets, presentations, and charts for senior management as requested.
Executive Floor Assistant (Contract)
MORGAN STANLEY SMITH BARNEY
New York
09.2011 - 03.2015
- Provided administrative assistance to Managing Directors, Executive Directors, and all Enterprise Infrastructure/Wealth Management consultants of over 200 employees.
- Coordinate new hire logistics, set up telecommunication devices, technology equipment and purchase office supplies for the executive floor, meet and greet clients who visit the office.
- Coordinate multiple, simultaneous, and intricate details to global meetings and video conferences.
- Manage senior level expense reports, create spreadsheets, presentations, and charts for senior management as requested.
- Occasionally manage strategic event planning for projects.
- Manage calendar meetings in Outlook for senior level executives and all consultants on the executive floor.
- Plan/coordinate complex, domestic/international travel arrangements, prepare itineraries and manage schedules accordingly.
- Space coordinator for seat assignments for new and existing employees.
- Update E-space which filters into the firmwide database to ensure business information is accurate.
- Interface extensively with senior executives, vendors, and clients to assist with conference room needs.
Board – Executive Assistant
PRODIGAL SONS AND DAUGHTERS
East Orange
09.2008 - 03.2011
- Supported Chief Managing Officer (COO), Executive Directors and office team of over 100 employees.
- Coordinated intake registration and maintained confidential records and files.
- Managed employee and independent contractor’s payroll through Quick Books.
- Plan and coordinate domestic flights and expense reports for Founder.
- Processed all travel expense reports for the Board, Founder, and all employees.
- Prepared presentations, proposals, and other documentation for various business meetings.
- Managed new hires and conducted ongoing computer development training classes with instructors.
- Reserved conference rooms and requested audio /visual equipment for all meetings.
- Managed calendar meetings for Founder and Executive Board daily.
- Mentored women transitioning out of prison.
- Coordinated daily operations for the office and purchased office supplies.
- Maintained/filed all expenses incurred for the office.
Executive Floor Assistant
MORGAN STANLEY
Morristown
03.2003 - 09.2008
- Supported Chief Managing Officer, Executive Directors, and a team of over 100 employees.
- Coordinate new hire logistics and set up computers and telephones appropriately.
- Space coordinator for seat assignments for new and existing employees.
- Updated E-Space which filters into the firmwide database to ensure business information is accurate.
- Interacted extensively with business leaders and vendors to handle their requests.
- Communicated through email, fax, letters, and telephone throughout the day.
- Managed all software application requests.
- Meet and greet external and internal clients who visit the office.
Education
Bachelor of Science - Business Administration
Cleary University
Howell, MI05.2026
Skills
- Project management
- Customer service
- Calendar management
- Travel coordination
- Expense reconciliation
- Training facilitation
- Effective communication
- Records management systems
- Schedule management
- iManage proficiency
- Problem-solving
- Professional and mature
- Expense reporting
- Project coordination
- Microsoft Office Suite
- Meeting planning
- Email management
- Administrative support
- Critical thinking
- Vendor management
Websites
Certification
- Certificates of Completion – Event Planning, Event conceptualization and design, Budgeting and monetary management, Vendor selection and management, Logistical planning, and execution, LinkedIn Certificate
- Certificate of Completion- Project Management, Project commencement, arranging, execution, monitoring, and conclusion, Scope management and requirements investigation, Schedule development and time management, Leadership, and team dynamics, Udemy LinkedIn
Awards
Volunteer Lawyers for Justice Law Firm – Case File Coordinator, Assisting individuals with rebuilding their lives and reintegrating back into society by eliminating the legal barriers made by past criminal convictions.
National Society of Leadership and Success -Honors Recipient
Timeline
Administrative Assistant
ST. JOSEPH’S HEALTH
06.2024 - Current
Executive Assistant
PRUDENTIAL FINANCIAL, INC.
04.2015 - 06.2024
Executive Floor Assistant (Contract)
MORGAN STANLEY SMITH BARNEY
09.2011 - 03.2015
Board – Executive Assistant
PRODIGAL SONS AND DAUGHTERS
09.2008 - 03.2011
Executive Floor Assistant
MORGAN STANLEY
03.2003 - 09.2008
Bachelor of Science - Business Administration
Cleary University