Nyjah Hairston
St Louis,MO
Summary
Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
9
9
years of professional experience
Work History
Executive Assistant to the Managing Director
The Lite Of Jericho Missionary Baptist Church
Saint Louis, MO
01.2017 - Current
- Greeted visitors in a professional manner; provided information or directed visitors to appropriate personnel as required.
- Monitored emails sent to the Managing Director's inbox; flagged urgent messages as needed.
- Assisted in preparation of documents related to projects assigned by the Managing Director.
- Supervised day-to-day operations at office premises ensuring compliance with safety regulations.
- Responded promptly to any requests made by senior management team members.
- Attended weekly meetings with executive staff members; recorded meeting minutes accurately.
- Maintained confidentiality regarding sensitive information related to managing director's operations.
- Maintained calendar of appointments, meetings, events and deadlines for the Managing Director.
- Developed relationships with other departments within the organization in order to ensure smooth flow of communication between departments.
- Provided administrative support to the Managing Director, including scheduling meetings, preparing agendas and taking minutes.
- Compiled monthly progress reports summarizing activities undertaken by executive staff members.
- Researched new technologies that could be used within executive staff processes or procedures.
- Managed inventory of supplies necessary for efficient functioning of managing director's office space.
- Created presentations and reports for the Managing Director with accurate data entry and formatting.
- Organized and managed travel arrangements for the Managing Director, including flights, hotels and transportation.
- Prepared expense reports for the Managing Director according to company policy.
- Supported project teams during planning stages through providing relevant research material.
- Coordinated all incoming correspondence from internal and external contacts on behalf of the Managing Director.
- Answered phone calls professionally and directed them appropriately according to protocol.
- Served as liaison between executive staff members and other departments and divisions within the organization.
- Managed filing system for documents related to projects handled by executive staff members.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
Administrative Assistant to the Executive Director
Youth In Need
Saint Charles, Missouri
11.2023 - 05.2024
- Organized and maintained filing system for Executive Director's documents.
- Developed and maintained databases to track projects and activities.
- Scheduled and coordinated meetings, events and travel arrangements for Executive Director.
- Assisted with budgeting tasks such as tracking expenses, reconciling accounts and preparing invoices.
- Produced written correspondence such as memos, letters, forms, contracts upon request from the Executive Director or other senior management staff members.
- Performed data entry tasks into various databases when necessary .
- Prepared agendas, presentations and other materials for meetings and events.
- Provided support in research projects related to the organization's mission.
- Collaborated with internal departments in order to resolve any issues or concerns within a timely manner.
- Tracked project progress using appropriate software programs.
- Coordinated special projects at the direction of the Executive Director.
- Generated monthly financial reports for review by the Board of Directors.
- Assisted with onboarding new employees by ensuring that all paperwork was completed correctly prior to start date.
- Maintained confidential records related to personnel files and organizational policies.
- Greeted visitors in a professional manner while providing excellent customer service.
- Managed office supply inventory levels to ensure adequate stock is available at all times.
- Created PowerPoint presentations for executive level meetings and conferences.
- Processed incoming mail including sorting, distributing items appropriately or forwarding them to the proper department and individuals.
- Managed and tracked expenses to meet company budget requirements.
- Set up meeting and event logistics for senior management and updated calendars.
- Coordinated meeting and work schedules for staff teams and executives.
- Managed daily invoices, reports and proposals.
Executive Assistant to the President
Berean youth fellowship
Saint Louis, MO
01.2016 - 04.2023
- Attended staff meetings on behalf of the President when necessary.
- Provided administrative support such as filing documents, photocopying, ordering supplies.
- Conducted research into a variety of topics that may be beneficial to decision making processes within executive management.
- Organized and maintained the President's calendar, scheduling meetings and appointments.
- Greeted visitors to the office of the President and provided assistance as needed.
- Assisted in drafting speeches and other communications for the President.
- Coordinated logistics for conferences and other events attended by representatives from the president's office.
- Handled confidential correspondence on behalf of the President.
- Prepared travel arrangements for the President, including airfare, hotel accommodations, rental car reservations.
- Coordinated with internal departments to ensure smooth functioning of operations related to the President's office.
- Compiled reports from various sources for review by the President.
- Researched potential projects and initiatives for the President's consideration.
- Maintained up-to-date records of all documents pertaining to the President's activities.
- Managed incoming calls and emails addressed to the President.
- Collaborated with external vendors and suppliers to ensure timely delivery of services or products requested by the president's office.
- Assisted in developing policies and procedures related to executive management.
- Developed presentations for special events held at or sponsored by the organization.
- Acted as a liaison between executive management and other departments within an organization.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Managed and tracked expenses to meet company budget requirements.
Education
Some College (No Degree) - Business Administration And Management
St. Louis Community College- Florissant Valley
St Louis, MOSkills
- Document Preparation
- Travel Arrangements
- Calendar Management
- Meeting planning
- Executive Support
- Office Administration
- Presentation Development
- Expense Reporting
- Scheduling
- Business Administration
- Social Media Management
- Invoice Processing
- Project Oversight
- Report Writing
- Travel administration
- Administrative Support
- Customer Service
- Mail Management
- Strategic Planning
- Conference planning
- Understands grammar
- Strong Problem Solver
- Self-starter
- Phone Etiquette
- Professional and mature
- Meticulous attention to detail
- QuickBooks expert
- Task Delegation
- Bookkeeping
- Filing and data archiving
- Payroll
- Resourceful
- Travel Coordination
- Excel spreadsheets
- Appointment Setting
- Proofreading
- Mail handling
Timeline
Administrative Assistant to the Executive Director
Youth In Need
11.2023 - 05.2024
Executive Assistant to the Managing Director
The Lite Of Jericho Missionary Baptist Church
01.2017 - Current
Executive Assistant to the President
Berean youth fellowship
01.2016 - 04.2023
Some College (No Degree) - Business Administration And Management
St. Louis Community College- Florissant Valley
Similar Profiles
ELBERT HAMILTON JR.ELBERT HAMILTON JR.
Executive Pastor at Loving Word Fellowship Church (St. Stephen Missionary Baptist Church of Houston, Incorporated)Executive Pastor at Loving Word Fellowship Church (St. Stephen Missionary Baptist Church of Houston, Incorporated)
Derrick J. HughesDerrick J. Hughes
Senior Pastor at Unity Faith Missionary Baptist ChurchSenior Pastor at Unity Faith Missionary Baptist Church
Richard WinfieldRichard Winfield
Violence Prevention Educator at Greater White Stone Missionary Baptist ChurchViolence Prevention Educator at Greater White Stone Missionary Baptist Church