NYURKA WILLIS

• Provide administrative support to the Production Support Division.
• Launch skills in QuestionMark for career ladder employees.
• Execute record filing system to improve document organization and management.
• Prepare payment requests
• Utilize Procure to Pay (P2P) system to submit requisitions, change orders and process payments
• Answer multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Manage relational database to store information for reference, reporting and analysis.
• Monitor office calendars to plan meetings, activities and travel to maximize productivity.
• Edit documents to improve accuracy of language, flow and readability.
• Update spreadsheets and databases to track, analyze and report data.
• Set up conference rooms, technology and materials to facilitate meetings.
• Create detailed expense reports to facilitate reimbursement for business expenses incurred.
• Leverage accounting software to manage expenses and keep track of finances.
• Manage incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
• Offer technical support and troubleshot issues to enhance office productivity.

• Provides administrative support to three department managers: Accounting, Document Services, and Information Systems

ACCOUNTING

• Enter monthly EDGAR, color printing and desktop publishing charges into the Elite System.
• Produce and distribute monthly phone charges from Equitrac system and post charges to correct client matter numbers.
• Create and maintain office wide expense files.
• Fulfill W-9 requests for Office.

DOCUMENT SERVICES

• Generate and maintain monthly billable color printing and desktop publishing charges spreadsheets for Accounting Department
• Receive invoices, verify billing statements, assign correct general ledger number and submit for management approval
• Input billable time for proofreaders, EDGAR coordinator and Document Services Manager
• Maintain monthly account payable files for reference
• Monitor and reconcile timesheet entries

INFORMATION SYSTEMS

• Set up training room for new hire employee training
• Establishes new employee access for general work essential online systems
• Serve as backup for Audio Visual set up team
• Maintain electronic filing system