Ofelia Hernandez
San Antonio,TX
Summary
Organized Administrative Assistant with experience in managing high-priority tasks, administrative coordination, and office management. Strengths include strong communication skills, problem-solving ability and knowledge of multiple software platforms. Demonstrated ability to create efficient systems leading to improved overall productivity.
Overview
23
23
years of professional experience
Work History
Administrative Assistant
NEISD
San Antonio , TX
07.2022 - Current
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Managed office supplies inventory and placed orders when necessary.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by campus admonistration.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Developed and maintained filing systems for confidential documents and records.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Processed invoices for payment using accounting software applications.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
Administrative Assistant
SAISD
San Antonio, TX
01.2020 - 07.2022
- Provided administrative support to the executive team by taking dictation, typing correspondence, organizing files, making travel arrangements, completing expense reports and managing multiple calendars.
- Managed office operations, including scheduling meetings and appointments, coordinating mailings, ordering supplies, and answering telephones.
- Tracked inventory levels and placed orders for office supplies when necessary.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
High School Secretary
UISD
Laredo, TX
08.2002 - 05.2020
- Attended staff meetings to take notes on decisions made or topics discussed.
- Prepared documents for meetings, conferences, and other events.
- Created flyers or newsletters that were distributed among faculty members or students.
- Performed general office duties such as copying, faxing, scanning.
- Coordinated transportation arrangements for students attending field trips.
- Maintained student records, including attendance and grades, in computerized data systems.
- Assisted the principal with administrative tasks such as organizing meetings and scheduling appointments.
- Organized special events such as open houses or parent-teacher conferences.
- Managed multiple calendars, expense reports, reimbursements and meeting preparation.
- Oversaw school budget and submitted agenda items for approval.
- Supported school principal and teaching staff by greeting visitors, taking messages, responding to emails, and completing clerical tasks.
Education
High School Diploma -
United South HS
Laredo, TX05-2021
Some College (No Degree) - Early Childhood Education
Laredo College
Laredo, TXSome College (No Degree) - Early Childhood Education
San Antonio College
San Antonio, TXSkills
- Microsoft Office
- Data entry
- Calendar management
- Travel coordination
- Document preparation
- Inventory management
- Account balancing reconciliation
- Excel spreadsheets
- School records management
- Travel arrangements
- Budget management
- Office administration
- Record keeping
- Invoice processing
Accomplishments
Paraprofessional fo the Year 2017
Languages
Spanish
Native/ Bilingual
References
- Gissela Jimenez Rublacaba, Reading Coach (310) 910-5246
- Helga Meza, Bilingual Coach (210) 784-7041
- Luis Chavez, Assistant Principal (210) 286-1221
- Jessica Cortez, Teacher (210) 800-7224
Timeline
Administrative Assistant
NEISD
07.2022 - Current
Administrative Assistant
SAISD
01.2020 - 07.2022
High School Secretary
UISD
08.2002 - 05.2020
High School Diploma -
United South HS
Some College (No Degree) - Early Childhood Education
Laredo College
Some College (No Degree) - Early Childhood Education
San Antonio College
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