Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

Ofelia Vega

Houston,Texas

Summary

Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.

Overview

24
24
years of professional experience

Work History

AP Clerk/Office Administrative Assistant

Hayden Paving Inc.
Houston, TX
02.2022 - 05.2024
  • Managed the processing of 1099 forms at year-end.
  • Reviewed employee expense reports ensuring compliance with company policies and procedures.
  • Resolved discrepancies between vendor invoices and purchase orders.
  • Coded invoices to maintain organized and accurate records.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
  • Prepared and processed payroll.
  • Handled accounts payable and receivable, including invoicing and payment processing.
  • Organized and maintained filing systems, both paper and electronic.
  • Managed employee records including payroll information, attendance tracking, vacation time requests.
  • Greeted visitors and answered incoming calls, providing information to callers or redirecting them to the appropriate personnel.
  • Performed administrative duties such as photocopying, faxing documents and mailing packages.
  • Set up new hire paperwork according to company standards.
  • Created expense reports, tracked invoices, and processed payments.
  • Provided support to other departments by completing clerical tasks as needed.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.

ADMINISTRATIVE, ACCOUNTING BUSINESS ADVISORY

MFR, PC., Formerly Doeren Mayhew
Houston, TX
02.2009 - 01.2020
  • Administrative duties: Prepare templates for quarterly financial compilation reports, routing sheets and checklists.
  • Perform receptionist and clerical duties when needed.
  • Assist managers on business advisory service proposals, engagement letters and other marketing correspondence.
  • Utilize marketing tools of One Source to obtain prospect clients information.
  • Prepared and organized list of prospect clients.
  • Prepare Invoices using Practice PC software and keep billing files for all Business Advisory Services clients.
  • A/P
  • Assist with Payroll.
  • Set up new client's data in Practice PC software and other tax software.
  • Assist managers with presentations; prepare powerpoint slides; prepare handouts and meeting rooms.
  • Tax and accounting duties: Discuss client matters with IRS and other taxing authorities in response to tax notices.
  • Visit and phone called State Comptroller to solve issues with Sales tax, franchise tax and request information for clients.
  • Prepare yearly property rendition reports for clients.
  • Prepare information returns such as 1099-MISC, INT.
  • Process clerical tax returns, including individual, partnership and corporate tax returns.
  • Prepare bank reconciliations for clients.
  • Maintained fixed asset and dispositions of assets using Fixed Assets CS software.
  • Bookkeeping monthly for clients using Pro QuickBooks and QB Online; data entry, print reports, make corrections, pay bills online.

TREASURY ASSISTANT AND ADMINISTRATIVE

TransNetwork Corp.
Houston, TX
02.2005 - 02.2009
  • Operations duties - a payment solution company for Latin America: Oversee funds availability and wire transferring money to Mexican bank accounts, ensuring to have enough funds to pay our beneficiaries
  • Handling transmitter's deposits to their credit accounts
  • Used TPS software (TransNetwork Reporting Services: is where we see all activity and volume from transmitters)
  • Release transactions in the OFAC queue and keep on file copy of identifications from red flag customers
  • Operations, reconciliation (Banks Vs TransNetwork transactions)
  • Manual Processing transactions from transmitters to Mexican payer branches
  • Customer Service inbound calls from Mexico
  • Office Administrative duties: Maintain office inventory Fix Asset keeper
  • Online office supply orders
  • Bilingual Receptionist
  • A/R, A/P
  • QuickBooks; invoice, send invoices via e- mail with backup reports to clients and post payments
  • Handle Petty Cash reconciliation.

ADMINISTRATIVE AND ACCOUNTING ASSISTANT

Absolute Glassworks
Houston, TX
01.2002 - 01.2004
  • Commercial & residential glass store receptionist.
  • Greeted visitors warmly upon arrival at office reception area.
  • Distributing mail, and other clerical duties.
  • Sales, data entry, scheduling contracts.
  • Handled accounts payable and receivable, including invoicing and payment processing.
  • Answered incoming calls promptly and professionally; provided callers with accurate information or directed them to appropriate departments and personnel when necessary.

CUSTOMER SERVICE SPECIALIST

RMH/MCI
Houston, TX
01.2002 - 01.2002
  • Handled inbound telephone calls from interested customers.
  • Answered customer inquiries, provided product and service information, and resolved customer complaints over the phone.
  • Maintained and recorded customer information in database.
  • Identified opportunities for upselling additional products or services based on customer needs.
  • Performing procedure per company quality.

TEACHER AIDE

HISD Sutton Elementary
Houston, TX
01.2000 - 01.2002
  • Provided individualized instruction to meet the needs of all students.
  • Supervised students throughout day, both in classroom and outside during breaks.
  • Assisted teachers with classroom activities and instruction.
  • Performed hands-on service tasks in assigned areas to successfully fulfill goals and objectives.
  • Utilized office equipment such as printers, copiers, and fax machines efficiently.

Education

Some College Credits -

Houston Community College
Houston, TX
01-2007

High School Diploma -

Sharpstown High School
Houston, TX
05-2000

Skills

  • Account Reconciliation
  • Payroll Administration
  • Data Entry
  • Accounting Software: QuickBooks
  • Human Resource Software: Click Time, ADP, E-Verify
  • Other Software: Outlook, Gmail, Glass Pac, TPS, Practice CS, Fixed Assets CS, Engagement CS
  • Microsoft Office: Ms Excel, Ms Access, Ms Word, Ms PowerPoint, PDF
  • Languages: Fluent in English and Spanish (read & write)

Accomplishments

  • Emergency Aid Coalition (40 hrs)
  • Served Sugarland Volunteer (8 hrs)
  • Fire warden of a 46 Floor Building Certificate.
  • OFAC Certificate.

Timeline

AP Clerk/Office Administrative Assistant

Hayden Paving Inc.
02.2022 - 05.2024

ADMINISTRATIVE, ACCOUNTING BUSINESS ADVISORY

MFR, PC., Formerly Doeren Mayhew
02.2009 - 01.2020

TREASURY ASSISTANT AND ADMINISTRATIVE

TransNetwork Corp.
02.2005 - 02.2009

ADMINISTRATIVE AND ACCOUNTING ASSISTANT

Absolute Glassworks
01.2002 - 01.2004

CUSTOMER SERVICE SPECIALIST

RMH/MCI
01.2002 - 01.2002

TEACHER AIDE

HISD Sutton Elementary
01.2000 - 01.2002

Some College Credits -

Houston Community College

High School Diploma -

Sharpstown High School

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Ofelia Vega