O'kai Hughes

• Recording hundreds of weekly credit card transactions, including sales, expenses, and inventory purchases for online retailers
• Communicated directly with clients to resolve discrepancies and unfamiliar transactions
• Developed and implemented comprehensive and detailed processes for inventory management
• Monitored accounts receivable, payment plans, merchant order activity, and client requests
• Prepared budgets to support cash flow management and guide financial decisions
• Reconciled bank statements with internal records on a monthly basis
• Processed journal entries to ensure accurate account balances and detail
• Prepared budgets and financial reports to support cash flow management and guide financial decisions
• Prepared accurate documentation for income and sales tax filing

• Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy
• Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews
• Performed monthly reconciliations of several asset and liability accounts
• Maintained a log of all Journal entries, Job Cost entries, and Month end adjusting entries
• Posted cash receipts into Sage while Maintaining an AR/Deposit Log (Contract Billings, Invoice Payments, Wires, Misc. Cash Receipts)
• Managed expense reporting and credit card reconciliations for accurate financial tracking
• Ensured accurate data entry of invoices and supporting documentation
• Managed cost coding, ensuring proper expense allocation to asset & liability accounts
• Improved coding and workflow processes for various teams and operating departments
• Handled vendor and internal inquiries related to invoice discrepancies, payment processing, and asset buildouts/cashflow
• Provided support during internal and external audits and assisted with tax filing processes

Asset Management

• Managed over $25 million in fixed assets
• Maintained accurate schedules of assets, depreciation, and expenses to support ROI reporting and year-end audits
• Maintained end-to-end schedules for assets in progress before capitalization
• Prepared and processed monthly entries for asset placed into service, disposals, and depreciation expense
• Assisted in the implementation and management of multiple asset ERP & Maintenance systems
• Performed monthly reviews of equipment invoices, vendor accounts, and job costs to correct any discrepancies

Device Management

• Maintained a record of all device acquisitions (laptops, phones, tablets, etc.) and their users (IBM MaaS360)
• Prepared and processed monthly device cost allocation entries to Jobs/Overhead departments
• Assisted in troubleshooting device issues and coordinating replacements

Fleet management

• Issued, managed, and reported all costs for company fuel and vehicle maintenance credit cards
• Prepared and processed monthly fuel and maintenance cost allocation to Jobs/Overhead Departments

• Reconciliation of credit card expenses/statements
• Maintain records of bank transactions and monthly statements.
• Creating monthly expense reports for Sales Reps & other staff/ management
• Creating & booking monthly reports (revenues, expenses, ADP payroll, commissions, etc.)
• Adjusting the general ledger and its accounts when needed
• Assisting financial managers with billing and tax preparations (1099's)
• Creating and or editing various financial reports per request
• Assisting the billing department in identifying and correcting financial discrepancies (incorrect/missing payments)
• Managed flagging, verifying and confirming vendor payments.

• Processed Check Reconciliation, Cash Posting, A/R, A/P, Account Collections, and Client Accounts with due diligence.
• Collected and recorded data to generate Summarized Received Earnings Report.
• Processed and distributed wage payments to suppliers and distributors.
• Reviewed and processed information to resolve discrepancies or irregularities, working directly with individuals both internally and externally
• Maintained strict security protocols to protect confidentiality of all data.
• Supported department staff by performing a wide range of tasks, from time to time.