Oky Salinas
Doral
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
13
13
years of professional experience
Work History
Administrative Assistant
LuxecakePrints LLC
01.2024 - Current
- Managed daily office tasks, ensuring smooth operations and timely completion of projects.
- Coordinated schedules and appointments for executives, enhancing time management efficiency.
- Assisted in preparing reports and presentations, contributing to informed decision-making processes.
- Maintained organized filing systems, improving document retrieval times and overall office efficiency.
- Assisted in training new staff on warehouse procedures and administrative protocols.
- Expedited order fulfillment by coordinating pick-up schedules with third-party carriers, ensuring timely deliveries to customers.
Packing, Shipping, and Receiving Assembler
Haus and Hues LLC
06.2024 - 07.2025
- Operated packaging machinery to ensure efficient assembly of products.
- Conducted quality inspections on finished goods to maintain high standards.
- Coordinated shipping logistics to optimize delivery schedules and reduce delays.
- Managed inventory control processes, ensuring accurate stock levels and minimal waste.
- Maintained compliance with safety regulations during packing, shipping, and receiving operations.
- Sealed, packed, labeled and affixed postage on packages to prepare materials for shipping, utilizing postage meters, and sealing tools.
- Expedited order processing time through effective organization and prioritization of tasks.
- Reduced shipping errors by meticulously verifying package contents and ensuring accurate labeling.
- Sustained a clean work environment following workplace safety guidelines to prevent accidents or injuries on the job site.
- Ensured safe working conditions by adhering to company policies and promptly addressing potential hazards.
Assistant Manager
AP Smart Solutions
05.2023 - 12.2023
- Managed daily office operations, ensuring smooth workflow and efficient use of resources.
- Oversaw inventory management, ensuring adequate supplies while reducing excess costs.
- Developed and implemented office procedures to enhance productivity and maintain organization.
- Evaluated administrative processes, identifying areas for improvement to drive operational efficiency.
- Maintained accurate records and documentation, supporting compliance with organizational standards.
- Managed daily operations, ensuring timely completion of tasks and maintaining a well-organized work environment.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Kept front office clean and well-organized to keep areas presentable for guests and maximize professional appeal.
- Transferred and directed phone calls, guests, and mail to correct staff members.
Human Resources Assistant
AP Smart Solutions
02.2020 - 05.2023
- Coordinated recruitment processes, ensuring timely communication with candidates and hiring managers.
- Managed employee onboarding, providing essential training and resources to new hires.
- Assisted in payroll processing, verifying accuracy of timecards and employee data.
- Developed employee engagement initiatives, fostering a positive workplace culture.
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Monitored employee attendance and performance to verify punctuality and absences, addressing issues in accordance with company policies and procedures.
- Supported talent acquisition efforts by screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
- Organized new employee orientation schedules for new hires.
- Processed employee termination paperwork at direction of supervisory staff.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Maintained compliance with federal and state labor laws by conducting regular audits of HR practices and documentation.
- Assisted in creation of training and development programs, addressing skill gaps and promoting career growth.
- Conducted exit interviews, gathering insights to improve retention and employee satisfaction.
Executive Administrator
Prima AFP
10.2012 - 04.2019
- Mentored junior administrative staff, fostering skill development and promoting a collaborative work environment.
- Implemented process improvements that increased workflow efficiency and reduced administrative bottlenecks.
- Organized high-level events and conferences, ensuring seamless logistics and professional representation of the organization.
- Enhanced internal communication channels, driving transparency and improving stakeholder engagement across teams.
- Increased efficiency within the organization through regular review and improvement of administrative policies and procedures.
- Optimized customer satisfaction by resolving inquiries promptly and ensuring accurate record-keeping in client databases.
- Managed key executive office staff and prioritized workloads.
Education
High School Diploma -
Jose Sabogal
Lima, Peru12-2001
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Microsoft Word
- Microsoft Excel
- File organization
- Microsoft outlook
- Customer and client relations
- Computer proficiency
- Filing
- Customer relations
- Clerical support
- Time management
Languages
Spanish
Full Professional
English
Full Professional
Timeline
Packing, Shipping, and Receiving Assembler
Haus and Hues LLC
06.2024 - 07.2025
Administrative Assistant
LuxecakePrints LLC
01.2024 - Current
Assistant Manager
AP Smart Solutions
05.2023 - 12.2023
Human Resources Assistant
AP Smart Solutions
02.2020 - 05.2023
Executive Administrator
Prima AFP
10.2012 - 04.2019
High School Diploma -
Jose Sabogal