Olga Cabrera
Union,NJ
Summary
Administrative professional skilled in time management and customer relationship management. Experienced in project coordination and record organization to boost office efficiency. Proven track record in enhancing communication and streamlining processes.
Overview
39
39
years of professional experience
Work History
Administrative Assistant
Manuel Cabrera Painting LLC
Union, New Jersey
07.2022 - Current
- Managed office supplies and maintained inventory levels to ensure efficiency.
- Coordinated scheduling for painting projects and client appointments, optimizing time management.
- Assisted in preparing project proposals and facilitating client communications.
- Organized files and maintained digital records for streamlined access.
- Answered phone calls and emails, ensuring effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel to enhance accuracy.
- Composed letters, memos, reports, and presentations as required by management.
- Greeted visitors professionally, responding to inquiries and directing them effectively.
Volunteer
Mira USA
Clifton, New Jersey
09.2021 - Current
- Executed tasks per supervisor instructions within designated timeframes.
- Collaborated with fellow volunteers to cultivate a positive work environment.
- Partnered with American Red Cross on Saving Lives initiative, installing smoke alarms and educating community on safety issues.
- Welcomed and checked in over 30 attendees for financial literacy workshop, ensuring organized entry process.
Housekeeper
Self-employeed
Union City, New Jersey
07.2001 - 06.2022
- Supervised daily operations to ensure compliance with established standards.
- Resolved customer complaints regarding housekeeping services promptly.
- Managed maintenance requests for equipment repairs and replacements in housekeeping.
- Prepared weekly work schedules based on occupancy levels to optimize staffing efficiency.
- Scheduled preventative maintenance on all equipment to enhance operational readiness.
- Maintained organized stock of cleaning supplies for efficient operations.
- Performed various housekeeping duties, including laundry services and grocery shopping for residents.
- Communicated with clients to assess specific cleaning needs effectively.
Administrative Assistant
Procesadora de Mariscos Doble A
Guayaquil, Guayas - Ecuador
03.1987 - 11.2000
- Coordinated export documentation for international shipments, ensuring compliance with regulations.
- Managed inventory tracking systems to maintain accurate order fulfillment.
- Communicated with freight forwarders to schedule and optimize shipping logistics.
- Supported customer inquiries regarding shipment status and documentation needs.
- Organized export records for auditing purposes, enhancing traceability.
- Verified accuracy of shipment documents prior to customs clearance submission.
- Assisted in preparing export documents including commercial invoices and certificates of origin.
- Calculated landed cost of goods sold overseas based on current exchange rates.
Education
Spanish Administrative Secretary - Spanish Language And Literature
Colegio Nacional "28 De Mayo"
Guayaquil, Ecuador02-1985
Skills
- Office management and document preparation
- Data entry and recordkeeping
- Scheduling and calendar coordination
- Customer relationship management
- Time management and organizational skills
- Problem solving and attention to detail
- Team collaboration and effective communication
- Adaptability to change
- Microsoft Word and Google Suite proficiency
- Mail management and invoice processing
- Inventory management and supplies tracking
- Internet research
Languages
Spanish
Native/ Bilingual
English
Professional
Timeline
Administrative Assistant
Manuel Cabrera Painting LLC
07.2022 - Current
Volunteer
Mira USA
09.2021 - Current
Housekeeper
Self-employeed
07.2001 - 06.2022
Administrative Assistant
Procesadora de Mariscos Doble A
03.1987 - 11.2000
Spanish Administrative Secretary - Spanish Language And Literature
Colegio Nacional "28 De Mayo"