Olga Kulevich
Buffalo Grove,IL
Summary
Highly motivated and detail-oriented Bookkeeper/Office Manager with over 8 years of experience in a fast-paced environment. Skilled in all aspects of bookkeeping, including accounts payable/receivable, bank reconciliations, payroll processing, and financial reporting. Expert in supply management and fostering customer relations, I streamlined processes, ensuring compliance and efficiency. My leadership significantly improved inter-departmental coordination and vendor engagement, contributing to a more dynamic, productive workplace environment.
Overview
10
10
years of professional experience
Work History
Office Manager/Bookkeeper
LEA FOODS
Elk Grove Village, IL
06.2019 - 12.2024
- Overseed general office operations, ensuring a smooth and efficient working environment.
- Coordinated logistics for incoming and outgoing shipments, working closely with warehouse staff and suppliers to ensure timely deliveries.
- Managed the communication between different departments, vendors, and clients, ensuring clear and effective interactions.
- Handled office communication, including emails, phone calls, and mail, with a focus on customer service, and internal coordination.
- Implemented office policies and ensure compliance with company procedures, health and safety standards, and food industry regulations.
- Recorded and categorized financial transactions, including purchases of food products, inventory expenses, accounts payable, and accounts receivable.
- Processed and tracked invoices from vendors, including food suppliers, and ensure timely payments to avoid supply chain disruptions.
- Managed and processed incoming and outgoing payments via checks, ensuring proper documentation, and timely payments.
- Spotted discrepancies or errors in account balances, payments, or invoices, and to take corrective actions promptly.
- Automated office operations for managing client correspondence, payment schedules and data communications.
- Processed payroll accurately ensuring all employees were paid on time.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Maintained updated customer records, including contact information and payment terms.
- Developed and maintained relationships with customers to ensure timely payment of invoices.
- Created detailed reports on overdue accounts for internal use and external reporting requirements.
- Researched disputed invoice items for resolution of payment delays.
Office Assistant/Accounts Receivable Clerk
SVET Media Group
Northbrook, IL
05.2015 - 04.2018
- Kept the office environment clean, organized, and well-stocked with necessary supplies, including coordinating inventory, and placing orders for office materials.
- Scheduled appointments, meetings, and media-related events, prepare meeting materials, and ensure meeting rooms are set up.
- Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Completed and mailed contracts, invoices or checks.
- Maintained filing systems, both electronic and physical, for easy document retrieval.
- Assisted in developing content for social media posts related to campaigns.
- Reviewed industry and social trends to forecast future demand for green products.
- Kept track of deadlines for creative assets, ensuring that ads are delivered on time to media outlets.
- Handled paperwork, contracts, and other documentation related to advertising campaigns and client interactions.
- Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
- Managed collections activity including contacting customers regarding past due balances and resolving billing disputes.
- Issued monthly statements to clients and followed up on outstanding payments.
- Assisted in month-end closing activities such as preparing journal entries, reconciling accounts, and creating financial reports.
- Processed invoices, credit memos, and other documents related to accounts receivable.
Education
Associate of Science - Accounting
State University of Grodno
Belarus05-2012
Master of Arts - English Language And Literature/Letters
State University of Grodno
Belarus06-2008
Skills
- Office management
- Customer relations
- Vendor relations
- Supply management
- Payroll processing
- Invoices and billing
- Proficient in QuickBooks, Microsoft Office suite (Word, Excel, etc)
- Proficient in the Fishbowl Inventory System
- Account reconciliation
- Credit and collections
- Billing
- Bookkeeping
- Vendor engagement
- Report preparation
- Documentation and control
- Scheduling
- Event coordination
- Clear oral/written communication
- Document management
- Scheduling and calendar management
Languages
Russian
Native/ Bilingual
English
Professional
Timeline
Office Manager/Bookkeeper
LEA FOODS
06.2019 - 12.2024
Office Assistant/Accounts Receivable Clerk
SVET Media Group
05.2015 - 04.2018
Associate of Science - Accounting
State University of Grodno
Master of Arts - English Language And Literature/Letters
State University of Grodno
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