Olga Schell
Sherwood Park
Summary
A dedicated professional with 20 years of experience working on the administrative/operational side of oil and gas, transportation industry. Seeking a position that will enable me to utilize my strong work ethic, communication and my solid interpersonal skills.
Overview
20
20
years of professional experience
Work History
OPERATIONS ADMINISTRATIVE ASSISTANT
INTEGRA TECHNOLOGIES A FLEXITALLIC COMPANY
10.2022 - Current
- Assess and mark up P&ID's, PFDs, heat-mass diagrams, etc
- Document issues and identify gaps of P&ID's, PFDs, heat mass diagrams, etc
- Data entry of field records Quality control of Field Records for customer regulatory reporting and compliance
- Training and quality audits of field data
- Maintain technician training and safety documentation
- Perform in house repairs on analyzer equipment; procures replacement parts
- Manage analyzer equipment inventory Support Key Performance Indicator (KPI) reporting
- Support with client onboarding and training of technicians
- Weekly timesheet reporting quality control
- Complete weekly data entry of expense reports in NetSuite
- Complete daily and weekly data entry of invoices in NetSuite
- Input vendor invoices with associated jobs into NetSuite for payment
- Complete month end divisional accruals
- Support team by performing tasks related to organization and strong communication
- Responsible for general shipping (FedEx, UPS, etc.) duties; assembles shipment data, including weight charges and ensures delivery within a satisfactory timeframe
- Supplier evaluation and management
- Monitor and forecast upcoming levels of demand
- Manage Supplier relationships and resolve issues
OPERATIONS ADMINISTRATIVE SUPERVISOR
Caron Transportation Systems
04.2022 - 10.2022
- Point person for all departments on driver pay and trip reports
- Manage rate algorithms and formulas including the audit Process additional hour claims
- Customer order Entry Creation and editing of automated reports
- Update and maintain weekly management report
- Assist operations department in specific areas of data integrity and operating manuals
- Develop trip report training for all terminals
- Work closely with sales to resolve billing issues
- Provide support to company Terminal Managers to ensure operational goals and objectives are maintained
- Software System Responsibilities Axon Fleet Management
- Execute Axon data management duties Samsara and OMNI TMS
- Develop procedure documentation.
- Streamlined administrative processes by implementing new organizational systems, increasing efficiency and productivity.
OPERATIONS SPECIALIST
Caron Transportation Systems
09.2019 - 04.2022
- Assist the Operations Department in specific areas of equipment utilization, data integrity and operating manuals related to all aspects of equipment
- Provide support to company Managers to ensure operational goals and objectives are maintained
- Attain working knowledge of licensing and registration and driver pay procedures to provide relief of backup to logistics coordinator
- Develop resource materials for dispatch procedures
- Univar Solutions-one point of contact
- Quadra Chemicals-one point of contact.
FIELD ADMINISTRATOR
Clean Harbors Production Services ULC
06.2016 - 09.2019
- Create purchase orders, match invoices, investigate discrepancies, process returns
- Manage inventory
- Maintain financial reports
- Process payroll reconciliation
- Month end, year-end closes
- Support operations team regarding revenues, expenses, accruals.
CUSTOMER SERVICE REPRESENTATIVE
Clean Harbors Production Services ULC
07.2012 - 06.2016
- Monitor worksheets for accuracy and completion prior to entry
- Create appropriate job-related purchase orders
- Review open sales orders and credit rebill requests and ensure customer information is accurately input
- Complete and submit short pay and credit rebill requests and ensure customer information is accurately input
- Assure daily billing of the business with the expectation that billing is accomplished each day and is consistent each week.
ADMINISTRATIVE ASSISTANT
Caspi Projects
09.2003 - 09.2011
- Assemble and analyze information, prepare reports, manuals, agendas
- Set up, organize and maintain office filling system
- Create financial, statistical and other reports
- Responsible for initiating and coordinating the administrative functions as required
- Visa support.
Education
INTERPRETATION AND TRANSLATION -
State University of Technology
06.2006
PUBLIC RELATIONS -
State University of Technology
06.2001
Skills
- Interpersonal
- Confident leader
- Highly Organized
- Positive attitude
- Extremely adaptable
- Strong work ethic
- Self Motivated
Hobbies and Interests
- Animals
- Fitness
- Volunteering
- Organizing events
Timeline
OPERATIONS ADMINISTRATIVE ASSISTANT
INTEGRA TECHNOLOGIES A FLEXITALLIC COMPANY
10.2022 - Current
OPERATIONS ADMINISTRATIVE SUPERVISOR
Caron Transportation Systems
04.2022 - 10.2022
OPERATIONS SPECIALIST
Caron Transportation Systems
09.2019 - 04.2022
FIELD ADMINISTRATOR
Clean Harbors Production Services ULC
06.2016 - 09.2019
CUSTOMER SERVICE REPRESENTATIVE
Clean Harbors Production Services ULC
07.2012 - 06.2016
ADMINISTRATIVE ASSISTANT
Caspi Projects
09.2003 - 09.2011
INTERPRETATION AND TRANSLATION -
State University of Technology
PUBLIC RELATIONS -
State University of Technology
Similar Profiles
Karl Danielle ArcibalKarl Danielle Arcibal
Process Engineering Technician at Integra TechnologiesProcess Engineering Technician at Integra Technologies
Becky Lewis, RPhBecky Lewis, RPh
Implementation Coordinator at RedSail Technologies (formerly Integra)Implementation Coordinator at RedSail Technologies (formerly Integra)
TAMMY L. RAZEWSKITAMMY L. RAZEWSKI
Executive Account Manager/Program Manager at Integra TechnologiesExecutive Account Manager/Program Manager at Integra Technologies
JENNIFER LAINGJENNIFER LAING
Permit Services Coordinator at City of BeaumontPermit Services Coordinator at City of Beaumont
Faith LangardFaith Langard
Skilled Laborer at Rushton Gas & Oil Equipment LtdSkilled Laborer at Rushton Gas & Oil Equipment Ltd